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Project Administrator jobs in Devon, AB

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    • Track project documentation, job information, and LEMs.
    • Support project tracking, reporting, and administrative requirements.
    • Candidate follow up and liaison.
    • View all CM Projects Inc jobs - Beaumont jobs - Office Administrator jobs in Beaumont, AB
    • Salary Search: Office Administrator / Project Coordinator salaries in Beaumont, AB
    • See popular questions & answers about CM Projects Inc
    • 14 on 7 off, 8 hours per day with potential of up to 12 hours per day when required by project.
    • Under the direction of the Project Administrator Manager this…
    • Occasional travel to project sites may be required to train site personnel.
    • Introduce new projects and site personnel to the receiving process at project start-…
    • Acting as a key support function within the project team, this role plays a critical part in preparing Requests for Information (RFIs), project documentation,…
    • Respond to routine administrative requests, direct technical, commercial, contractual, or operational matters to the appropriate internal stakeholder, and…
    • Minimum 3 years' experience in an administrative role (estimating or construction/project experience preferred).
    • Enter all quotation requests into SalesForce.
    • Complete annual project audits and lessons learned.
    • Experience in project scheduling and financial management as it relates to projects.
    • The Office Administrator will help keep our office and project records organized while providing administrative support to management, estimators, and project…
    • Occasional overtime to meet project deadlines.
    • Review drawings and specifications to support project execution planning.
    • Job Type: *Full-time, Permanent.
    • At least three years of experience in construction project coordination, estimating, project administration, or a similar role.
    • Playing a key role in supporting the day-to-day operations of the HR department, the Human Resources Administrator is responsible for providing administrative…
    • O Site Instruction filing and distribution to project team.
    • O Submitting and follow-up of RFI, distribution to project team.
    • Job Types: Full-time, Permanent.
    • Attend project and onsite safety meetings as needed to provide leadership and support for the project scope.
    • Communicate project details as required.
    • Participate in project postmortems and identify successful and unsuccessful processes within the project.
    • Manage on-time scheduling shipping of materials for…
    • Interface with project team and subs on all project controls matters related to scheduling and cost management.
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Job Post Details

Office Administrator / Project Coordinator
CM Projects Inc
·
2.7
Beaumont, AB
$55,000–$65,000 a year
Permanent, Full-time
Apply now

Job details

$55,000–$65,000 a year
Vision care, Dental care, Casual dress, On-site parking
Permanent, Full-time
Beaumont, AB

Full job description

Role Overview:

The Office Administrator / Project Coordinator supports the daily administrative and project coordination activities of CM Projects Inc. This role involves working closely with management, field personnel, and the finance department to ensure accurate documentation, timely invoicing, payroll preparation, and efficient office operations.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a busy construction environment.

Key responsibilities:

Office Administration

  • Support daily office operations and administrative processes.
  • Maintain organized records, files, and documentation.
  • Assist with internal communication and coordination between departments.
  • Provide general administrative support to the General Manager.

Project Coordination

  • Assist with field scheduling and coordination of crews and equipment.
  • Track project documentation, job information, and LEMs.
  • Communicate with field personnel regarding missing or incomplete information.
  • Support project tracking, reporting, and administrative requirements.

Payroll & Timesheets

  • Collect, review, and verify employee timesheets.
  • Prepare payroll information for processing.
  • Follow up on missing hours, approvals, and discrepancies.
  • Ensure payroll information is submitted by required deadlines.

Invoicing & Financial Administration

  • Prepare customer invoices and supporting documentation.
  • Assist with accounts receivable and accounts payable.
  • Enter bills, expenses, and other transactions into QuickBooks Online.
  • Work with the Finance Director to maintain accurate financial information.

CM Pathways Support

  • Assist in finding placement companies for trained candidates
  • Candidate follow up and liaison
  • Assist in program development and training

CRC Holdings Rental Properties

  • Manage tenants for all rental properties
  • Maintain up to date rental agreements
  • Manage expenses and bills in CRC QuickBooks

General Support

  • Assist with improving administrative processes and workflows.
  • Support other departments as required.
  • Take on additional responsibilities as experience and capabilities develop.

Preferred qualifications

  • 2–3 years of office administration or project coordination experience.
  • Construction, trucking, or related industry experience is considered an asset.
  • Experience with QuickBooks Online and Google Workspace preferred.
  • Strong organizational and communication skills.
  • Detail-oriented, dependable, and able to work independently.
  • Willingness to learn and grow within the company.

Office is moving to Sherwood Park in the new year.

Salary will be based on experience and qualifications.

Pay: $55,000.00-$65,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • On-site parking
  • Vision care

Work Location: In person

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