Program Administration jobs in Almonte, ON

POSITION SUMMARY

The Property Manager plays a key leadership role in the stewardship of the Lanark Community Alliance’s (LCA) housing portfolio and capital assets. Reporting to the Director, Housing, the Property Manager ensures the effective, safe, and compassionate management of the organization’s affordable housing properties.

This position combines operational oversight, capital planning, and community engagement to ensure tenants live in well-maintained, safe, and welcoming homes. The Property Manager leads a team of maintenance and custodial staff, manages contractors and construction projects, and supports the organization’s mission to provide affordable, high-quality housing in our rural communities.

DESCRIPTION OF MAJOR DUTIES

• Assisting the Director, Housing with preparing capital and operating budgets.
• Preparing and monitoring repairs, maintenance annual budgets and 5-year capital plans for all properties.
• In conjunction with the Department of Finance, track capital asset inventory utilizing the Capital Asset database.
• Verifying and reporting capital asset inventory to Finance on an annual basis.
• Preparing requests for proposals for property maintenance contracts.
• Preparing maintenance contracts for the Director’s signature.
• Preparing contractor and supplier payment documents for approval.
• Prepare tenders and negotiate contracts and service level agreements for third party suppliers and/or service providers.
• Ensuring that a planned capital maintenance program is updated annually.
• Developing and overseeing a preventative property repair and maintenance program.
• Ensuring all properties are well-maintained and that the health and safety of tenants are of primary concern including performing onsite inspections.
• Ensuring that in-suite annual inspections, move-in and move-out inspections of units are conducted and documented in the database.
• Conducting regular building inspections to ensure that buildings are clean, well maintained and that a high standard of customer service delivery to tenants is provided,
• Sourcing contractors for maintenance and restoration work in accordance with procurement policies.
• Manages the management of building security.
• Reviewing contractor quotes according to the Corporation’s policies, hiring contractors, and supervising the work of the contractors.
• Monitoring maintenance requests and ensuring maintenance/custodial staff complete work orders in a timely fashion.

On-Call requirements:

• Creating on call schedule.
• Overseeing any on call work and responding to emergencies.

Staff Supervision Requirements:

• Provides leadership, support, guidance and assigns work to the Maintenance and Custodial staff.
• Builds trust and camaraderie between team members and promotes conflict resolution,
• Inspires and motivates team members in achieving goals,
• Fosters learning, development, and operational expertise in staff by guiding and mentoring staff through coaching and performance management.
• Administering third-party contractors in accordance with the established terms of the contract.

EDUCATION, SKILLS AND ABILITIES

• Post-secondary education in Business Administration, Property Management, Engineering Technology, or a related field.
• Minimum 5–7 years of progressive experience in property or facilities management, preferably in affordable or non-profit housing.
• Proven experience leading teams and managing budgets in a complex environment.
• Strong understanding of building systems, maintenance programs, and capital project management.
• Knowledge of housing legislation, health and safety standards, and procurement policies.
• Excellent communication, problem-solving, and interpersonal skills.
• Proficiency in Microsoft Office Suite and property management software.
• Valid driver’s license and access to a vehicle (required for rural travel).
• A clear Criminal Record Check for the Vulnerable Sector.

Assets:

Familiarity with the Residential Tenancies Act, 2006.

Pay: $68,000.00-$75,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• RRSP match
• Vision care
• Wellness program

Application question(s):

• Can you provide a valid Ontario G driver's license and clear driver's abstract?
• Can you provide a clear Criminal Record Check for the Vulnerable Sector?
• Can you reliably commute to the position location of Almonte, Ontario?

Work Location: In person