Part Time Data Administrator jobs

Join the MasTec Purnell Canada Team

We are a leading contractor in Western Canada, anchored by a team that is motivated, ambitious and inclusive. We are united by a commitment to safety and united by a passion for solutions and innovation.

MasTec Purnell Canada offers career opportunities for individuals looking to take part in Canada’s energy development, including the oil & gas, pipeline and industrial construction sectors. Guided by our Core Values of team, respect, excellence, integrity, duty and protect, we construct and maintain projects safely, reliably and with care and respect for the environment in which we operate.

Why Join Us?

• Our Core Values are front and center and operationalized across the business
• Individual contribution is rewarded and teamwork is encouraged
• We maintain a commitment to a diverse and inclusive work environment where our employees can freely bring diverse perspectives and varied work experiences to work
• Individual development is strongly encouraged and fostered (e.g., hands-on training and cross-functional project opportunities)

What we are offering:

At MasTec Purnell, we believe our greatest asset is our people. We offer salaries and wages competitive for the construction industry, for our areas of operation, and based on years of experience, industry knowledge and qualifications. Specific compensation data associated with our career opportunities may be system generated and not an accurate reflection of MasTec Purnell’s market competitive wages or our total value proposition. We look forward to receiving your application and discussing specific compensation parameters as part of our hiring process.

POSITION SUMMARY:

The Onboarding Administrator is responsible for managing the end-to-end onboarding process for employees and DSPs (Direct Service Providers) across multiple divisions. This role ensures all new hires, rehires, and contractors are fully compliant, accurately set up across systems, and ready for dispatch in a timely manner. Acting as a central point of coordination between Dispatch, Safety, Payroll, and Operations, this role plays a key part in workforce readiness and compliance.

ESSENTIAL JOB FUNCTIONS:

• Coordinate all pre-employment and onboarding activities from offer acceptance through the employees’ first day.
• Prepare and issue new hire paperwork, employment agreements, and onboarding documentation while ensuring compliance with company policies and employment legislation.
• Schedule and track all onboarding requirements, including orientations, training sessions, safety courses, and mandatory certifications.
• Complete HRIS data entry and maintain accurate employee records, ensuring confidentiality and data integrity.
• Liaise with hiring managers, payroll, IT, Health & Safety, and department leaders to ensure all equipment, system access, and resources are ready before the employee’s start date.
• Facilitate new hire orientation and provide employees with information regarding company policies, procedures, benefits, payroll, and workplace expectations.
• Monitor onboarding progress and ensure all required documentation is completed within established timelines.
• Serve as the primary point of contact for new hires, answering questions and providing ongoing support throughout the onboarding process.
• Ensure compliance with employment standards, immigration/work authorization requirements, privacy legislation, and company policies.
• Support offboarding processes when needed, including exit documentation and system notifications.
• Other duties as assigned

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• High school diploma required.
• 1-2 years in an administrative role, preferably in oil and gas and/or construction industry.
• Proficient computer skills in MS Office Suite and SharePoint.
• Certificate or diploma in Business Administration, Office Administration, or other related areas of study is an asset but not required.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for promoting and living out MasTec Purnell Canada’s 6 Core Values.
• Ambitious, pro-active, high-energy, positive attitude and a team player.
• Strong attention to detail and organizational skills.
• Basic computer proficiency and ability to learn HRIS and onboarding software.
• Professional and customer-focused approach when interacting with employees and hiring managers
• Sufficient verbal and written communication skills.
• Ability to build rapport and effectively communicate with all levels in the organization.
• Strict confidentiality and discretion of all private information is required.
• Ability to self-manage, prioritize tasks, meet multiple deadlines and solve practical problems.
• General understanding of applicable provincial employment standards.

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person