Operations Administrator jobs in Newfoundland and Labrador

Human Resources and Office Administrator

Oram Group of Companies

Job Summary

The Human Resources and Office Administrator is responsible for coordinating recruitment, supporting human resources functions, maintaining occupational health and safety records, and providing administrative support across the Oram Group of Companies.

This position plays a key role in ensuring the organization attracts qualified employees, maintains accurate personnel and safety records, and operates efficiently. The successful candidate will be organized, professional, detail-oriented, and capable of managing multiple priorities while supporting the day-to-day operations of the group of companies.

Key Responsibilities Recruitment and Hiring

• Prepare and post job advertisements across appropriate recruitment platforms for positions throughout the group of companies.
• Review and screen incoming resumes and applications to identify qualified candidates.
• Coordinate and conduct interviews with prospective employees.
• Evaluate candidates based on qualifications, experience, and suitability for available positions.
• Provide hiring recommendations to management for positions across the group of companies.
• Communicate with candidates throughout the recruitment and selection process.
• Coordinate reference checks, background checks, and other pre-employment requirements.
• Assist with employee onboarding and orientation.
• Maintain organized recruitment records and track hiring activities across the organization.

Human Resources Administration

• Maintain accurate and confidential employee personnel files and human resources records.
• Support payroll administration, including collecting, reviewing, and organizing employee payroll information.
• Assist with employee documentation, employment contracts, and employment-related correspondence.
• Coordinate employee training records, certifications, and required documentation.
• Assist management with employee relations, performance management documentation, and human resources processes.
• Monitor and maintain records of employee qualifications, required certifications, and training renewals.
• Support the implementation and administration of company policies and procedures.
• Assist with maintaining employee attendance, leave, and other employment-related records.

Occupational Health and Safety Administration

• Maintain accurate and up-to-date occupational health and safety records across the group of companies.
• Organize and maintain documentation relating to workplace inspections, hazard assessments, incident and accident reports, and corrective actions.
• Maintain employee safety training records, certifications, and other required occupational health and safety documentation.
• Monitor safety training requirements and certification expiry dates, notifying management of upcoming renewals or outstanding requirements.
• Assist with the coordination and documentation of workplace health and safety meetings, inspections, and training.
• Support management in maintaining compliance with applicable occupational health and safety legislation, policies, and procedures.
• Ensure occupational health and safety documentation is organized, confidential where required, and readily accessible for inspections, audits, and management review.

Office and Corporate Administration

• Provide administrative support to management and operations across the Oram Group of Companies.
• Assist with organizing and coordinating administrative processes between the various companies and locations.
• Prepare correspondence, reports, spreadsheets, forms, and other business documents.
• Maintain organized electronic and physical filing systems.
• Assist with scheduling meetings, coordinating communications, and following up on administrative matters.
• Support management with special projects and operational initiatives.
• Assist with tracking deadlines, organizing company documentation, and ensuring administrative requirements are completed in a timely manner.
• Ensure administrative tasks are completed accurately and within established deadlines.
• Perform other administrative duties as required to support the efficient operation of the group of companies.

Qualifications and Requirements

• Previous experience in human resources, recruitment, office administration, or a related field.
• Experience reviewing resumes, conducting interviews, and evaluating job candidates is considered an asset.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in recordkeeping.
• Ability to handle confidential and sensitive employee and business information with professionalism and discretion.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to work independently, exercise sound judgment, and take initiative.
• Experience with payroll administration and human resources software is considered an asset.
• Familiarity with occupational health and safety documentation and recordkeeping is considered an asset.
• A diploma or degree in Human Resources, Business Administration, or a related discipline is considered an asset.

Ideal Candidate

The ideal candidate is a motivated, dependable, and highly organized professional who takes initiative, demonstrates sound judgment, and works effectively with employees and management.

They should be comfortable managing recruitment activities from job postings through candidate recommendations, maintaining accurate human resources and occupational health and safety records, and providing reliable administrative support across multiple companies.

The successful candidate will demonstrate a high level of professionalism, confidentiality, accountability, and commitment to supporting the continued growth and efficient operation of the Oram Group of Companies.

Expected hours: 30.0 – 40.0 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Work Location: In person