Office Management jobs

Alberta-Pacific Forest Industries Inc. (Al-Pac) is seeking a Coordinator, Human Resources to work out of our Mill Site location near Athabasca, Alberta. The successful candidate will be responsible for the administration and coordination of workforce systems, team member data, total rewards administration, training and apprenticeship programs, and other Corporate Services programs. For us, it's not just about coming to work and doing a job - as soon as you walk through the door, your career has purpose.

Who Are We?

Al-Pac is the largest single-line kraft pulp producer in North America. Our mill is located near the communities of Athabasca, Boyle & Lac La Biche. We are leaders in our industry, from our quality products, mill operations and responsible forest management practices, to the way we grow and develop our team members and work with local communities. We are continuously exploring new and innovative ideas, while delivering premium products with a commitment to strong environmental stewardship and corporate social responsibility – a commitment that is demonstrated by our long-standing Forest Stewardship Council® (FSC®) certification (FSC-C022642).

Responsibilities

• Provide front-line reception support for the Human Resources function and triage incoming digital and in-person communications.
• Schedule meetings, coordinate meeting room bookings, arrange catering, and prepare meeting materials.
• Order office supplies and coordinate general administrative activities for the Human Resources department.
• Administer and maintain team member information within HRIS systems
• Process team member lifecycle transactions including hires, transfers, promotions, organizational changes, and terminations.
• Monitor system workflows and escalate issues as required.
• Support system testing, upgrades, and implementation activities.
• Coordinate administration of workforce-related programs and initiatives.
• Support annual activities including vacation administration and policy acknowledgements.
• Administer apprenticeship registrations, training, records and documentation.
• Liaise with educational institutions and governing agencies.
• Monitor mandatory training completion.
• Prepare, validate and report routine, monthly and quarterly workforce reports and data extracts.
• Create, maintain, audit, and close electronic records, procedures and user guides in accordance with established procedures and records retention requirements.
• Develop, maintain, and update records management procedures, user guides, and supporting documentation.

Requirements

• Diploma in Human Resources, Business Administration, Finance, Payroll Administration, Information Management, or a related field. Candidates with equivalent experience in a related field will also be considered.
• 2-5 years of experience in HR administration, payroll, benefits administration, workforce systems, or related functions.
• Experience administering HRIS systems.
• Experience handling confidential team member information.
• Strong Microsoft Office skills, particularly Excel.
• Experience supporting team member programs and reporting activities.

Other

• Maintain confidentiality of team member and organizational information.
• Maintain accurate master data and personnel records.
• Ability to connect with stakeholders
• Maintain a professional, welcoming, and customer-focused experience for visitors and team members.

What We Offer

You may wonder what makes us unique. Why would you want to work with Al-Pac? You will experience firsthand that our team-based culture values safety, open communication, productivity and quality, as well as a variety of other great perks including:

• A competitive annual salary including a company-paid pension at 7% and matching RRSP up to 3%.
• Company-paid dental and extended health benefits, including a health care and taxable spending account and supplemental life insurance.
• Compressed work schedule (Monday-Thursday, 7:00 a.m. to 5:00 p.m.).
• Hybrid Work Arrangement Program, depending on eligibility.
• Four week’s annual vacation to start, increasing with years of service.
• Relocation Assistance Program, depending on eligibility.
• Team-based culture that encourages work-life balance.

Al-Pac is an equal opportunity employer and encourages applications from all qualified individuals. We wish to express our thanks to all applicants for their interest and effort in applying for this position; however, only candidates selected for an interview will be contacted.

REQUISITION: 533
POSITION TYPE: Permanent
LOCATION: Mill Site

POSTING TYPE: Internal/External