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    • The Accounts Payable (AP) Specialist is responsible for managing the full accounts payable cycle, including invoice processing, vendor payments, and…
    • Reconciliations: Performing account statement reconciliations to ensure vendor balances are accurate.
    • This role provides hands-on experience in the Accounts…
    • The Accounting Specialist works within the accounting department to perform daily accounts payable and general accounting activities.
    • Prepare subledger to GL reconciliation for accounts payable, including aging and actions on issue resolutions, support for accrued liabilities, and various…
    • Help with general office administrative duties (filing, corporate mailouts, organizing, front desk reception coverage, etc.) for various departments.
    • Maintain accurate financial records, including accounts payable and receivable, bank reconciliations, journal entries, and the general ledger.
    • Assist with bookkeeping duties such as reconciling accounts, processing payments, and managing accounts receivable/payable.
    • Lead accounts payable processes and financial recordkeeping.
    • Experience with accounts payable, payroll administration, reconciliations, and financial…
    • Ensure accounts payable information is gathered accurately and timely, enter invoices in accounts payable program, and reconcile PO's with A/P invoices.
    • Support month-end accounts payable processes, GL account reconciliations, vendor spend reporting, and related financial reporting and budget tracking.
    • * Maintain organized financial and office records.
    • * Minimum 3+ years accounting or office administration experience.
    • * Assist with payroll and commissions.
    • Process accounts payable and accounts receivable.
    • Strong understanding of accounts payable and accounts receivable.
    • Monitor and respond to office emails.
    • Minimum 3-5 years Office Administrative experience in a professional office setting.
    • General office functions including; answering the multi-line phone, taking…
    • Maintain, monitor and reconcile GL accounts including cash, bank reconciliations, prepaid expenses, accounts receivable, accounts payable, accrued liabilities…
    • Accounts payable- ensuring purchases approved; coding/ entering; payments by eft and check; reconciling subledger vendor accounts to monthly statements and…
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Career Resources:

Accounts Payable Specialist
Koppert Canada Limited
·
4.3
683 York Road, Niagara-on-the-Lake, ON
$55,000–$60,000 a year
Permanent, Full-time
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Job details

$55,000–$60,000 a year
Paid time off, Vision care, Dental care, Life insurance, Employee assistance program, Disability insurance, RRSP match, Casual dress
Permanent, Full-time
683 York Road, Niagara-on-the-Lake, ON

Full job description

The Accounts Payable (AP) Specialist is responsible for managing the full accounts payable cycle, including invoice processing, vendor payments, and reconciliation activities.

The ideal candidate will bring strong attention to detail, a solid understanding of accounting principles, and a proactive approach to maintaining accuracy, efficiency, and strong vendor relationships.

Key Responsibilities

Invoice Processing and Data Entry

· Receive, review, and process vendor invoices, credit card and employee expenses accurately · Validate invoices against purchase orders, contracts, and receiving documents (2‑way/3‑way match)· Manage credit card requests and system for the collection of supporting documentation and approvals· Ensure proper coding to general ledger accounts and cost centers

Payment Processing and Execution

· Prepare and process vendor payments (EFT, ACH, wire, cheque) according to payment terms· Maintain payment schedules to ensure timely and accurate disbursements· Ensure appropriate approvals are obtained prior to payment release· Send payment remittance information and follow up on any queries· Assist with preparation of cash flow forecast and provide projected outflows

Vendor Management and Inquiry Resolution

· Serve as the primary point of contact for vendor payment inquiries· Research and resolve discrepancies related to pricing, quantities, taxes, or duplicate invoices· Maintain accurate vendor master data (banking, contact details, tax information)· Communicate professionally to maintain strong supplier relationships

Reconciliations and Expense Control

· Reconcile AP subledger to general ledger and vendor statements· Monitor outstanding liabilities and accrued expenses· Assist with month‑end and year‑end close activities· Identify and prevent duplicate or incorrect payments

Controls, Compliance and Process Improvement

· Ensure compliance with internal controls, approval matrices, and accounting policies· Support audits by providing documentation and explanations· Maintain compliance with tax and regulatory requirements (e.g., sales tax, withholding)· Identify opportunities to improve AP processes, automation, and efficiency

Core Competencies

Qualifications and Experience

· Graduate of a post-secondary institution (College or University) in Accounting and/or Business focus an asset· Minimum 2 years of experience in Accounts Payable or a similar accounting role· Experience with invoice processing, payment execution, and reconciliations

Technological Competencies

· Experience in Microsoft Dynamics 365 – Finance and Operations, Microsoft AX or other ERP system· Intermediate/Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint)· Exposure to expense management systems (e.g. Declaree) an asset· Familiarity with banking systems and PowerBI reporting tools

Behavioural Competencies

· Maintain a high degree of integrity and ethical behaviour in all business activities and decisions· Develop and maintain effective working relationships with team members, internal partners, vendors and others using strong interpersonal skills· Follow through on identified problems until resolution· Establish and maintain harmonious professional relations by demonstrating respect for and sensitivity to others

Why Join Us

Work Environment

· Collaborative and supportive team environment· Opportunity to improve processes and drive impact· Exposure to a growing and dynamic organization· Competitive compensation and benefits

Compensation and Benefits

· Salary: $55,000 - $60,000

· Eligible for performance-based bonus of 10%

· Proportionate company matching RRSP up to 4%

· Medical benefits

Company Values

We partner with nature

To make our world more sustainable, we need growing solutions that are both safe and healthy. With everything we do, we must make sure nature and people benefit equally. We believe the answers to our agricultural challenges lie in nature itself. And in restoring the natural balance of our planet. That is why we partner with nature.

We work for growers

Founded by a grower ourselves, we never forget our roots. We provide growers worldwide with our products and knowledge. We understand their challenges and feel a strong responsibility to help them restore the natural balance in their crops. Through them, we contribute to making safe, high quality and affordable food available.

We keep improving

Driven by our mission, we are always on the lookout for new and better solutions. We continuously build our know-how and improve our processes, products and services to exceed our customers’ expectations. By staying open to new ideas and learning through trial and error, we remain pioneers in our field.

We build global networks

Collaboration is in our DNA. We know that to realize our ambition, we have to work together. Through our global network, we share our vision and knowledge, build valuable connections, and inspire others. Our global network is crucial, so safeguarding this network is just as important as building it. Together, we work towards our ultimate goal: 100% sustainable agriculture.

We are family

We are a family company, and we treat each other as family. We care for, respect, and value each other. We are united through our shared values and strong belief in biological solutions and sustainable growing practices

Pay: $55,000.00-$60,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care

Experience:

  • Accounts payable: 2 years (required)

Work Location: In person

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