Field Administrator jobs

The FIELD ADMINISTRATOR position is a very important part of the behind the scenes management, which communicates directly to the Calgary office. This position handles a number of different tasks including production reporting, payroll, safety, etc. The FIELD ADMINISTRATOR will also be in compliance with all company safety policies and procedures.. The FIELD ADMINISTRATOR will report to the Crew Manager and to the Operations Assistant.

Essential Functions

• Required to attend all crew safety orientations and safety meetings that pertain to the job.
• Required to do all aspects of project tracking including but not limited to production, safety, payroll, and accommodations.
• Creates various sign in sheets, which include but are not limited to safety, client orientations, and morning meetings. Admin ensures all working crew members sign.
• Create sheets used for Payroll purposes, have crew members sign their hours at the daily and weekly.
• Attend and document all job startup meetings, safety meetings, and orientations.
• Properly file and maintain all documents pertaining to crew and job.
• Maintain daily crew allowance (hotshot/per diem).
• Collect the production, data, stats, etc. from field management to use for daily reports.
• Data shipments to head office. Coordinate with client rep/ Crew Manager about occurrence, courior or FTP data as required.
• Input hours worked for the crew into Sharepoint.
• Distribute reports, sign in sheets, safety related documents, payroll and other necessary documents to appropriate departments of the head office and/or client.
• Complete any miscellaneous reports and send to office.
• Enter safety documentation into Sharepoint.
• Follow office deadlines for when paperwork has to be sent in (daily, weekly, monthly)
• Perform any other duties outlined by Party Manager as well as head office

KNOWLEDGE, SKILLS, and COMPETENCIES

• Remote Seasonal Work – Camp & Hotel (Nov to April)
• Long work days.
• Rotation: 24 & 4, or 18 & 3
• Good computer skills, must be able to use Excel, Outlook and Word – formatting documents and creating formulas (spreadsheets).
• Use of Windows Explorer with accuracy is a must, FTP experience is an asset.
• Data entry accuracy is a requirement
• Legible handwriting for safety meeting minutes.
• Need to be able to work independently and ask questions when necessary
• Good organizational skills
• Valid Class 5 Driver’s License is a requirement with clean abstract
• Lab drug testing will be completed prior to hiring.

Job Type: Seasonal
Contract length: 5 months

Pay: $19.21-$34.61 per hour

Benefits:

• Casual dress
• On-site parking

Experience:

• Office Administration: 1 year (required)

Licence/Certification:

• Driving Licence (required)

Location:

• Calgary, AB (required)

Willingness to travel:

• 100% (required)

Work Location: In person