Executive Secretary jobs

Join St. Joseph’s General Hospital Elliot Lake as our Executive Assistant and Board Liaison

St. Joseph’s General Hospital Elliot Lake (SJGHEL) is a patient focused, community driven, and quality-oriented healthcare organization dedicated to providing safe, high-quality care to the communities we serve. We are committed to advancing healthcare excellence across rural Northern Ontario, strengthening interprofessional collaboration, enhancing quality and safety, and ensuring accessible, patient centered care for all.

SJGHEL is seeking a highly organized and proactive Executive Assistant and Board Liaison to join our team! Reporting to the President and Chief Executive Officer (CEO), this role provides high-level executive support and leads the coordination of Board of Trustees governance processes, while supporting administrative alignment across the Senior Leadership Team (SLT).

This key role is responsible for managing the day-to-day operations of the CEO’s Office, including complex calendar management, communication flow, and the preparation of high-quality executive materials. The successful candidate will serve as a trusted partner to the CEO, exercising sound judgment, discretion, and initiative in managing priorities, coordinating meetings and initiatives, and supporting decision-making.

As Board Liaison, this position plays a critical role in governance excellence by coordinating Board and Sub-Committee activities, including annual work planning, agenda development, meeting logistics, minute-taking, and follow-up on action items. The role also ensures Board policies and documentation are maintained and supports Trustee onboarding and Board communications.

In addition, the Executive Assistant & Board Liaison provides leadership and coordination across the SLT administrative team, supporting workflow alignment, coverage planning, and consistent practices to ensure seamless executive and Board operations.

The successful candidate will have a minimum two (2) year diploma in Office or Business Administration, along with at least three (3) years of experience providing senior-level administrative support, preferably in a healthcare environment. Experience supporting Board governance processes is considered an asset.

We are seeking a highly skilled professional with exceptional organizational, communication, and time management abilities. The ideal candidate demonstrates strong judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, confidential environment. Advanced proficiency in Microsoft Office and proven experience in minute-taking, coordination, and project support are essential.

SJGHEL, where exceptional care meets a culture of compassion and purpose, alongside a lifestyle enriched by Northern Ontario’s natural beauty. To view the full job description and apply please go to https://sjghel.ca/careers/. Please note that our recruitment team does not use AI tools to screen, assess, or select applicants. This posting will remain active until filled; however, the search committee will begin to review resumes based on vacancy.

We offer competitive salary and vacation, extended health and dental benefits, a pension plan through HOOPP!

SJGHEL is an inclusive and equal opportunity employer. We are committed to meeting the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Accommodations are available upon request.

Pay: $89,784.00-$103,183.00 per year

Work Location: In person