Executive Assistant Managing Partner jobs

Position Title: Executive Business Partner to the President & CEO

Division: Commercial Operations / Administration

Location: Edmonton

Start Date: Immediate / Flexible for the right candidate

Protecting with Purpose. Our Shared Promise.

PRIMED Medical Products is seeking a highly capable Executive Business Partner to the President & CEO to provide high-calibre executive administrative, operational, and business support from our Edmonton head office. This is a trusted, high-impact role for someone who can anticipate needs, manage complexity, protect executive focus, and ensure follow-through on the organization’s most important priorities.

This role operates with a high degree of accountability and pace, requiring the ability to manage shifting priorities, exercise sound judgment, and maintain momentum across multiple initiatives.

Reporting directly to the incoming President & CEO, this position will play a critical role in enabling executive effectiveness, supporting enterprise priorities, and ensuring continuity through a planned leadership transition. The role requires strong business acumen, sound judgment, exceptional discretion, and the ability to operate confidently with leaders across the organization.

Key Responsibilities:

The following is a high‑level description of responsibilities and is not intended to be all‑inclusive.

Executive Support & Enablement

• Act as a trusted partner to the President & CEO by driving prioritization, managing calendars and communications, and ensuring follow-through on key commitments
• Anticipate needs, identify risks or gaps, and proactively support strategic goals and desired outcomes
• Help ensure executive time is focused on the highest-value work aligned with corporate priorities
• Extend the reach and effectiveness of the President & CEO through strong organization, communication, judgment, and execution
• Translate executive priorities into clear plans, actions, communication drafts and tracked deliverables, ensuring alignment and follow-through across stakeholders

Calendar, Meetings & Executive Rhythm

• Own and proactively manage executive calendars, including scheduling, prioritization, and protection of focus time, exercising discretion in prioritizing matters requiring the CEO’s attention
• Support the executive operating rhythm by coordinating key meetings, leadership forums, 1:1s, and external engagements
• Prepare agendas, briefing materials, presentations, and follow-up documentation
• Capture decisions and action items, track commitments, and drive timely follow-through and accountability across teams

Travel, Administration & Operational Support

• Coordinate travel, itineraries, expenses, and related logistics with accuracy and discretion
• Manage day-to-day administrative needs, including document management, meeting setup, visitor coordination, and ad hoc executive requests
• Support smooth execution of executive priorities by removing friction, resolving issues, and keeping work moving forward

Leadership Transition Support

• Support planning, coordination, and follow-through related to the President & CEO transition
• Help maintain alignment between current and future executive priorities, meetings, communications, and commitments
• Serve as a trusted point of coordination to ensure continuity, clarity, and timely execution during the transition period

Support other executive, administrative, and operational priorities as required.

Experience & Background

• 3+ years of progressively responsible experience supporting senior executives or working in business operations, strategy, consulting, or similarly fast-paced environments
• Demonstrated experience working closely with senior leadership and navigating complex, ambiguous priorities
• Experience coordinating cross-functional initiatives and driving execution across multiple stakeholders
• Proven ability to manage sensitive and confidential information with discretion and sound judgment
• Post-secondary education in business administration, commerce, or a related field is an asset; equivalent experience will be considered
• Strong proficiency in Microsoft 365 tools; experience using AI tools to enhance productivity is an asset

Who You Are

• You are proactive, resourceful, and highly organised, with a strong sense of ownership and follow-through
• You exercise sound judgment and discretion, and can build trust quickly with senior leaders and cross-functional teams
• You are a clear and effective communicator who can manage details without losing sight of broader priorities
• You are comfortable operating in a fast-paced, high-accountability environment where priorities shift quickly
• You are curious, growth-oriented, and motivated to continuously improve how work gets done
• You bring strong initiative and the ability to operate with autonomy, while maintaining alignment with executive priorities

Key Competencies:

• Executive judgment, discretion, and confidentiality
• Strong prioritization, organization, and follow-through
• Business acumen and practical problem solving
• Exceptional written and verbal communication
• Relationship management across senior leaders and cross-functional teams
• Operational excellence across calendars, meetings, travel, documents, and executive workflows
• Microsoft 365 proficiency and responsible use of AI/productivity tools

Why Join PRIMED

As a Deloitte Canada's Best Managed Companies Platinum Club member and one of Alberta’s Top Employers, PRIMED fosters an inclusive and flexible organizational culture based on collaboration, respect, agility, fearlessness, trustworthiness, and innovation. We offer competitive salary and benefits, career development, paid time off, and a supportive environment for professional growth.

Work Environment and Schedule:

• This position is based in the Edmonton office.
• Typical office hours are Monday to Friday, 8:00 a.m. to 4:30 p.m.
• We offer one remote work day with four days in the office.

PRIMED is an equal opportunity employer. We are committed to creating an inclusive and accessible workplace. All qualified applicants will receive consideration for employment regardless of race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, age, veteran status, or any other protected ground.

How to Apply

This position is available immediately. Interested applicants may submit their cover letter and resume in a single document through our Indeed page at https://ca.indeed.com/cmp/Primed-Medical-Products

We thank all applicants for their interest. Only those chosen for an interview will be contacted.

Benefits:

• Company events
• Dental care
• Employee assistance program
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Wellness program

Work Location: Hybrid remote in Edmonton, AB (T6X)