Events jobs in Saskatchewan

The Signature Events Department of Saskatoon Prairieland Park Corporation currently requires a Signature Event Production Coordinator to join our team.

Reporting to the Manager of Signature Events, the Signature Event Production Coordinator independently plans, organizes, and delivers assigned Signature Events produced in-house by Prairieland, collaborating with the Manager and internal departments to ensure successful event execution.

To be successful in this role, effective communication and providing exceptional customer service are critical. The selected candidate will also bring a positive approach and heightened attention to detail with the ability to multitask and manage multiple priorities.

This is a full-time role with regular work hours between 8:30 a.m. to 4:30 p.m. from Monday to Friday. There will be a need to work varied hours, including some evenings and weekends, depending on the events taking place at Prairieland.

DUTIES & RESPONSIBILITIES:

• Plan and deliver assigned Signature Events, developing event plans, timelines, logistics, and production schedules from initial planning through post-event review; participate in event production meetings and coordinate follow-up actions to keep assigned events on schedule.
• Coordinate with clients, committees, Marketing, Sponsorship, Operations, and other internal departments to align event requirements, promotional activities, sponsor commitments, and operational plans; prepare and distribute event Detail Sheets.
• Order required equipment, contracted services, and supplies for events.
• Provide timely and frequent updates and progress reports to Signature Events Manager and other internal departments as needed.
• Assist in scheduling casual staff for other Prairieland departments and contractees including staff schedules, reminders and timesheets for these events.
• Support volunteer programs across Signature Events, including recruitment, scheduling, communications, training, briefings, and on-site support; coordinate training, briefings, and schedules for security teams and event staff as needed.
• Coordinate on-site event execution alongside team members, supporting patrons, exhibitors, admission staff, and ticketing teams to deliver a positive guest experience; liaise with event subcontractors and clients to resolve issues and concerns quickly and effectively.
• Maintain an ongoing presence on the event floor during setup and event days to monitor overall presentation, temperature, lighting, audio visual, access, and safety concerns, ensuring safety regulations, event schedules and client requirements are met, and communicate with required service departments to resolve concerns.
• Provide detailed event reports and collation of key event data.
• Assist in processing event staff payroll as needed.
• Provide ongoing support for online ticketing across Signature Events, including event setup, client quotes, ticketing requirements, coordination with Marketing and admission staff, customer inquiries, settlement, and invoicing.

SKILLS, KNOWLEDGE, ABILITIES:

• Post-secondary education in Events Management or similar is an asset. A combination of education and experience will be considered.
• 3-5 years’ experience in event management/planning, including organizing a variety of events such as trade shows, live stage, and signature events.
• SIRS & Service Best training considered an asset.
• Strong interpersonal skills and commitment to exceptional customer service – positive attitude; personable; energetic; fun-loving; tactful; professional demeanor.
• Exceptional organizational, administrative and time management skills: ability to multitask, pay attention to detail, self-motivate, manage, and identify multiple priorities in a fast-paced environment.
• Effective communication skills – easily communicates with all people; effective listener; ability to identify and understand guests’ needs; ability to convey verbally and in writing instructions, directions, floor plans and other written materials.
• Ability to work independently or as a member of a multi-dimensional team.
• Knowledge of convention, hospitality, and entertainment events.
• Ability to make sound decisions and exercise good judgment in the best interests of the event/organization, with strong conflict resolution skills.
• Knowledge of Microsoft Office and event management tools.
• Knowledge of standard safety regulations including Occupational Health & Safety, fire, SLGA, labor standards and emergency procedure.
• Valid driver’s license required.

Wage is commensurate with qualifications and experience. Prairieland offers a competitive wage and benefits packages.

Prairieland is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person