Event Manager jobs in Alberta

Role Responsibilities

Join the International Advocacy and Engagement team, Energy and Minerals, to help deliver high-profile initiatives that advance Alberta's energy and minerals interests through strategic domestic and international engagement. The team leads high-profile advocacy initiatives, ministerial missions, stakeholder engagement activities, and market development efforts that support Alberta's position as a responsible, reliable, and globally competitive energy and minerals supplier.

The Engagement Coordinator plays a key role in translating strategic engagement priorities into well-planned and professionally delivered missions, conferences, events, and stakeholder engagements.

Reporting to the Manager, the position coordinates the operational planning and logistical delivery of Energy and Minerals domestic and international engagement initiatives. The coordinator works closely with branch colleagues, departmental partners, external organizations, and service providers to ensure activities are delivered efficiently and accurately.

The position requires strong organizational and communication skills, sound judgement, attention to detail, and the ability to manage multiple priorities in a fast-paced and changing environment. The successful candidate will anticipate operational requirements, identify and resolve issues, and maintain clear and reliable systems, records, and documentation.

Key responsibilities include:

• Track and report on global missions and major events, including potential Alberta participation, to support situational awareness advice to advance opportunities that support Energy and Minerals priorities.
• Coordinate the operational planning and logistical delivery of domestic and international missions, conferences, events, and other strategic engagement initiatives through strong and effective project coordination. Monitor deadlines, dependencies, approvals, and outstanding action items – escalating as required.
• Develop detailed itineraries and coordinate travel, accommodations, transportation, venues, registrations, meeting requirements, and related arrangements.
• Prepare and coordinate travel packages, contracts, procurement documentation, approvals, and other operational requirements.
• Coordinate mission and event materials, including briefing binders, agendas, correspondence, contact lists, and supporting documentation.
• Support post-engagement reporting, including trip summaries, action items, engagement records, expense documentation, and follow-up activities.
• Liaise with department teams, external organizations, vendors, venues, and partners to confirm arrangements and resolve operational issues.
• Use approved digital tools to improve efficiency in planning, scheduling, and document preparation.
• Identify opportunities to improve templates, processes, tools, and delivery practices, and support the implementation of continuous improvement initiatives.
• Support broader branch and division priorities as required.

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Drive for Results: Manage competing priorities, take accountability for tasks, and deliver accurate and timely logistical outcomes that support branch and department objectives.
• Systems Thinking: Consider interrelationships and emerging changes and identify and proactively address potential unintended consequences.
• Agility: Proactively incorporate changes into processes and readily adapt to changing priorities.

Qualifications

University degree in a related field, plus a minimum of 2 years of related experience.

Related experience or education may be considered as an equivalency on a one for one basis.

Required Experience:

• Experience coordinating events, conferences, executive engagements, and/or domestic and international missions.
• Project coordination or project management experience involving multiple partners, deliverables, and deadlines.
• Proficiency in MS 365 applications, including Outlook, Word, Excel, PowerPoint, and SharePoint.

Assets:

• Experience working in government, a public-sector environment, or another complex organization.
• Knowledge of government process and procedures, particularly as related to travel policies, procurement, and finance.
• Experience preparing briefing materials, presentations, correspondence, and itineraries for senior leaders.
• Experience in using approved digital tools to improve workflow and operational efficiency.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

This is a full-time position working 36.25 hours per week, 8:15am – 4:30pm, Monday to Friday.

The position is based in AMEC Place, Calgary.

A cover letter outlining how your experience relates to the position and qualifications is required.

A written assessment may be used as part of the screening/selection process.

Successful candidates will be required to disclose any business or financial interests, including the ownership of shares or financial investments in the energy sector, to comply with the Department of Energy & Minerals’ Supplementary Code of Conduct.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP) .
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.