Document Processing Specialist jobs

Summit Valve & Controls | Edmonton, AB - 20 Month Full Time Opportunity

Are you highly organized, detail-oriented, and passionate about keeping projects and people on track?

Summit Valve & Controls is looking for a Document Control Administrative Specialist to join our team in Edmonton. This is a dynamic role that blends document control, project support, administration, customer service, and office coordination into one rewarding opportunity.

You'll be a key contributor supporting multiple departments, ensuring critical project documentation is managed accurately and efficiently while helping create a productive, organized, and welcoming workplace environment.

If you thrive on organization, enjoy supporting teams, and take pride in being the person who keeps things running smoothly, we'd love to hear from you.

Why Join Summit Valve & Controls?

• Be part of a growing and respected Western Canadian industrial organization
• Work closely with Project Managers and cross-functional teams
• Make a direct impact on project execution and customer satisfaction
• Enjoy a diverse role with no two days exactly alike
• Join a collaborative team that values initiative, accountability, and continuous improvement

What You'll Be Doing

Document Control

As our Document Control Administrative Specialist you'll play a critical role in supporting project execution from start to finish by ensuring documentation is accurate, compliant, and delivered on schedule.

Responsibilities include:

• Coordinating and assigning document control workloads
• Supporting and mentoring team members within document control activities
• Interpreting customer and EPC documentation requirements
• Working with Project Managers to plan and execute project documentation deliverables
• Managing document submission schedules and stakeholder communications
• Tracking, preparing, issuing, and maintaining project documentation through electronic document management systems – Doc Boss, Aconex, Fusion, McClaren
• Maintaining document repositories, version control, and document history
• Coordinating with Accounting on project milestones, progress billing, and project closeout requirements
• Identifying opportunities for process improvements and increased efficiency

Administrative & Office Support

As an additional point of contact for office operations and administrative support, you will help ensure the office runs efficiently while delivering exceptional service to employees, customers, and visitors. Responsibilities may include:

• Managing reception activities
• Coordinating communications
• Handling mail and courier services
• Maintaining office supplies and equipment
• Supporting office vendors and facilities
• Assisting with meetings, training sessions, employee events, customer visits, and hospitality arrangements.

Integrated Quality, Health, Safety, Environment (QHSE) System

Support the ongoing maintenance and effectiveness of Summit's Quality Management System by assisting with assigning metadata, creating approval workflows and creating uploading documentation in SharePoint libraries.

What Makes You Successful?

We're looking for someone who brings:

• Exceptional organizational skills
• Strong attention to detail
• Excellent communication and interpersonal skills
• A proactive, problem-solving mindset
• The ability to prioritize and manage multiple responsibilities
• A customer-service-focused approach
• Strong follow-through and accountability
• The ability to work independently while collaborating effectively with others

Qualifications

One of the following is preferred:

• Diploma or Degree in Business Administration
• Information & Records Management
• Supply Chain Management
• Logistics
• Procurement
• Related field of study

Experience

• 3-5 years of Document Control experience
• Experience in project-based environments preferred
• 1-3 years of administrative or office support experience
• Experience working with multiple stakeholders and competing priorities

Experience with:

• Microsoft 365 (Outlook, Word, Excel, SharePoint)
• Document management systems
• ERP and CRM systems
• DocBoss (asset)
• Other business software platforms as required

What You'll Bring

You are someone who:

• Loves keeping things organized
• Enjoys supporting teams and helping others succeed
• Notices the details others miss
• Takes ownership and follows through
• Can confidently manage multiple priorities
• Is comfortable working independently
• Thrives in a fast-paced environment

Working Conditions

• In office-based role
• Standard business hours with some flexibility
• Primarily computer and desk work
• Frequent interaction with employees, customers, vendors, and stakeholders

Join Our Team

At Summit Valve & Controls, we believe that great operations happen behind the scenes through dedicated, organized professionals who keep projects moving and teams supported.

If you're looking for an opportunity where your organizational skills, attention to detail, and administrative expertise will make a real impact, we encourage you to apply.

Apply today and become a key part of our growing team.

Pay: From $58,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Vision care
• Wellness program

Work Location: In person

Pay: From $58,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Vision care
• Wellness program

Application question(s):

• Do you have Document management systems experience?
• Do you have solid experience in Microsoft 365 (Outlook, Word, Excel, SharePoint)?
• Have you managed document revisions, approvals, transmittals, and controlled document distribution using a document management system (e.g., Aconex, Fusion, DocBoss, Procore, OpenText, SharePoint)?

Experience:

• Administrative: 1 year (required)

Location:

• Edmonton, AB T6B 3E3 (required)

Work Location: In person