Coordinator jobs

Exciting Opportunity for a Fleet and Safety Coordinator

Join Us at Northern Industrial Construction Ltd. (NIC) and be an Integral Part of Important Projects in the Canadian Arctic!

Are you a skilled Coordinator with a passion for out-of-the-box management of projects in remote, awe-inspiring locations? If you're looking for an adventure and the chance to make a tangible impact on communities in Canada's North, NIC wants you to join our expanding team!

About NIC: At NIC, we don't just build structures – we craft experiences in some of Canada's most remote NWT and Nunavut communities. Our teams possess an adventurous spirit, eager to explore the breathtaking beauty of the Arctic while constructing residential, industrial, and institutional projects. We are proud to create lasting, positive change through projects that directly improve the quality of life for the communities in which we work.

Why Work in the North? Working in Canada’s North is a unique opportunity to accelerate the development of skills in areas such as pre-planning, logistics, and a ‘do-it-once’ mentality. Most of our projects involve complex logistical challenges, from site access to material deliveries using methods such as fly-ins, winter roads, barge transportation, and sea lift deliveries. These challenges require meticulous planning, extensive coordination, and active management of all resources needed to execute a project successfully.

In the North, the construction season is short, so precise planning and flawless execution are critical to ensuring that schedules are met and mistakes are avoided. The skills you develop here will not only serve as a solid foundation for the rest of your career but are also highly valuable in a wide range of construction opportunities across the industry.

What’s In It for You:

• Professional Development: Build valuable skills and experience in fleet coordination, safety management, logistics, and operational support while gaining hands-on exposure to the unique demands of the construction industry.
• Personal Satisfaction: Feel a sense of pride in knowing your work has a direct and immediate impact on improving the lives of people in the communities where we work.
• Unique Adventure: Live and work in some of the most beautiful, remote locations in Canada, surrounded by breathtaking Arctic landscapes.
• Rewarding Work: Play a critical role in the construction of vital infrastructure that benefits communities, providing long-term solutions that make a real difference.

Job Description

The Role: As a Fleet and Safety Coordinator reporting to the Operations Manager, you will play an important role in supporting the safe, efficient, and organized operation of the company’s fleet, assets, and safety programs. Your strong coordination, organizational, and communication skills will help ensure company resources are well maintained, records are kept current, and safety requirements are consistently supported across the organization.

Responsibilities:

Fleet and Asset Management

• Coordinate vehicle preventive maintenance, schedule service appointments and carry out planned repairs.
• Basic auto detailing and assist in service of NIC vehicles (Change Oil, Tire Swap, Repair etc)
• Complete annual inspections and weekly light vehicle inspections of NIC vehicles through SiteDocs
• Maintain fleet documentation and records.
• Monitor GPS tracking systems.
• Order and distribute vehicle decals.
• Track insurance renewals and vehicle registrations.
• Complete pre-and post-trip inspections of the vehicle, following up with maintenance as required.
• Operate skid steer and loaders, power tools, forklift, bobcat, and other construction equipment
• Drive company vehicles as required for business purposes.
• Track, label, and maintain company assets.
• Coordinate equipment preventive maintenance and routine repairs.
• Coordinate asset documentation, including invoices and bills of sale.
• Monitor assets through tracking systems.
• Coordinate onsite asset labeling and servicing.
• Help organize material and inventory tools, equipment, materials, and supplies to maintain a clean and well-organized yard, shop, and storage.
• Prepare tools, equipment, and materials for outbound shipment. Ensure mobilization requirements are met and for demobilization, coordinate with Site Supervisor to report any repairs or deficiencies.
• Determine repair categories and confirm appropriate cost allocations with Operations Manager.
• Manage Starlink equipment tracking and troubleshoot issues as required.
• Monitor Starlink assets through tracking systems.
• Perform related duties as assigned.

Safety & Training

• Facilitate safety orientation for new employees and prepare jobsite binder and related documents for site use
• Ensure compliance with workplace safety regulations and assist in safety audits as needed.
• Monthly office and yard safety inspections through SiteDocs.
• Regularly update and manage SiteDocs to ensure all employee certifications and safety records are current.
• Notify employees in advance to complete required renewals or updates
• Order safety equipment in a timely manner and book required trainings as needed
• Monitoring and distribution of Safety tablets.
• Coordinate internal and external safety audits, and compile required documentation.
• Record Maintenance

Requirements:

• Relevant experience in fleet and asset coordination and safety.
• Strong organizational, administrative, and logistical coordination skills.
• Strong attention to detail with the ability to maintain accurate records and documentation.
• Ability to thrive in remote and challenging environments.
• A commitment to safety, precision, and quality work.
• A passion for developing long-term solutions that make a meaningful impact.
• Valid Class 5 Drivers License.

Work Schedule

• Monday to Friday 8:00 am – 5:00 pm with 1 hour lunch break
• Fulltime, 30 to 40 hours a week. Hours may change based on workload. Additional hours on weekends available, as needed.

Location: Yellowknife, NT

Compensation and benefits:

• Wage range: starting at $30/hour, paid bi-weekly.
• 4% vacation pay, paid bi-weekly.
• Extended health benefits after a 3-month probationary period and RRSP matching after 1 year of employment.
• Use of company laptop and cellphone (or your current phone plan can be reimbursed

Are You Ready to Take the Next Step? Join NIC and embark on a journey that will challenge your skills and reward your adventurous spirit. Apply on or before November 20, 2026 and become part of something truly extraordinary!

Job Types: Full-time, Permanent

Pay: From $30.00 per hour

Expected hours: 30.0 – 40.0 per week

Experience:

• Administration: 2 years (preferred)
• Fleet Coordination: 2 years (preferred)

Licence/Certification:

• Driving Licence with a clean abstract (preferred)

Location:

• Yellowknife, NT (preferred)

Work Location: In person