Compliance Analyst jobs

The Compliance Analyst supports the day-to-day compliance activities of AFG's mortgage brokerage, mortgage administration and lending businesses.

This is a hands-on role focused on maintaining regulatory records, monitoring mortgage files and business activities, supporting licensing and regulatory filings, assisting with AML requirements, and helping ensure that policies, procedures and documentation remain current.

The position works closely with Legal & Compliance, business leaders, Designated Individuals/Principal Brokers and operational teams. It is intended to develop into a well-rounded mortgage compliance role with exposure to multiple regulated businesses and jurisdictions.

Key Responsibilites:

1. Mortgage Brokerage Compliance

• Assist with ongoing compliance monitoring for the mortgage brokerages.
• Review mortgage files for adherence to regulatory requirements and internal policies.
• Review required borrower and lender disclosures, documentation, fees and conflicts.
• Assist in identifying missing, incomplete or inconsistent documentation.
• Maintain compliance review records and track identified deficiencies through resolution.
• Support periodic internal compliance reviews and audits.
• Help monitor adherence to the company's Policies and Procedures Manual.

2. Licensing & Registration

• Maintain licensing and registration records for mortgage brokers, agents and applicable business entities.
• Track licence renewal dates and other regulatory deadlines.
• Assist with new licence applications, transfers, terminations and sponsorship changes.
• Track continuing education and licensing eligibility requirements.
• Maintain supporting documentation relating to licensing and registration.
• Assist with notifications and filings relating to changes in directors, officers, ownership, business names, addresses and Designated Individuals/Principal Brokers.

3. Mortgage Administration & Lending Compliance

• Support compliance monitoring for the mortgage administrator and lending businesses.
• Assist with periodic regulatory filings and reporting.
• Support reviews of mortgage administration files and records.
• Help maintain records relating to lender, borrower and mortgage documentation.
• Assist with trust, reporting and record-retention requirements where applicable.
• Maintain compliance calendars and supporting evidence demonstrating completion of required activities.

4. AML / FINTRAC Support

• Assist with administration of the AML compliance program.
• Support client identification and verification processes.
• Review files for completion of required AML documentation.
• Assist with ongoing monitoring, record keeping and compliance testing.
• Track AML deficiencies and support remediation.
• Maintain documentation required to demonstrate the operation of the AML program.
• Assist with preparation for AML effectiveness reviews, regulatory examinations and internal audits.

5. Policies, Procedures & Regulatory Change

• Assist with maintaining compliance manuals, policies, procedures, forms and checklists.
• Monitor regulatory publications and help identify changes affecting the business.
• Help translate regulatory changes into updates to forms, procedures and operational controls.
• Maintain organized records of policy and procedural changes.
• Assist with communicating compliance updates to employees and business teams.
• Support compliance training and preparation of training materials.

6. Regulatory Filings & Examinations

• Maintain a calendar of recurring compliance obligations and filing deadlines.
• Assist with gathering information for regulatory filings.
• Support preparation for regulator examinations and compliance audits.
• Organize requested records and supporting documentation.
• Track regulatory requests, findings and remediation commitments.
• Maintain evidence demonstrating completion of required remediation.

7. Complaints & Compliance Issues

• Maintain compliance and complaint logs.
• Assist with gathering information relating to complaints and potential compliance issues.
• Track investigations, remediation activities and outstanding action items.
• Escalate potential regulatory breaches or significant issues to senior Compliance or Legal personnel.
• Maintain complete and organized records supporting compliance investigations.

Education:

• Diploma or bachelor's degree in business, finance, legal studies, criminology, accounting or a related area preferred.
• Mortgage, compliance, AML or financial-services education is an asset.

Experience:

• 1–3 years of experience in compliance, mortgage operations, lending, banking, financial services, legal administration or another regulated environment preferred.
• Mortgage brokerage or lending experience is an asset, but is not required.
• Experience reviewing documentation, maintaining detailed records or working within defined policies and procedures is beneficial.

Knowledge:

The ideal candidate will have some familiarity with, or an interest in developing expertise in:

• Mortgage brokerage and lending regulation
• BCFSA requirements
• FSRA requirements
• RECA requirements
• FINTRAC and AML requirements
• Mortgage documentation and disclosures
• Licensing and registration
• Privacy and records management
• Regulatory reporting and examinations

Skills & Attributes:

• Extremely organized and detail-oriented
• Comfortable reviewing files and documents against defined requirements
• Able to manage recurring deadlines without losing track of details
• Curious and willing to research regulatory requirements
• Comfortable identifying an issue and escalating it rather than making assumptions
• Strong at documenting work and maintaining reliable records
• Able to communicate clearly with employees at different levels of the organization
• Comfortable working across several businesses and regulatory jurisdictions
• Discreet when handling confidential information
• Proficient with Microsoft Excel, Word, Outlook and other Microsoft 365 tools

Pay: $55,000.00-$70,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Work from home

Work Location: In person