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Hamilton Health Sciences is a community of 15,000 staff, physicians, researchers and volunteers that proudly serves southwestern Ontario residents. We also provide specialized, advanced care to people from across the province. We’re the only hospital in Ontario that cares for all ages, from pre-birth to end-of-life. We offer world-leading expertise in many areas, including cardiac and stroke care, cancer care, palliative care and pediatrics. We are a world-renowned hospital for healthcare research. We focus daily on improving the quality of care for our patients through innovation and evidencebased practices. As the largest employer in the Greater Hamilton region, we play a vital role in training the next generation of health professionals in collaboration with our academic partners, including McMaster University and Mohawk College. As part of Hamilton Health Sciences Engineering Department is an integral part of the support services, providing facilities maintenance services to all buildings, wards and departments. (General, JHCC, JCC, St. Peters, WLMH and McMaster Children’s Hospital sites.) The Engineering staff is comprised of numerous and varied trades, including Stationary Engineers in the power plant, Electricians, Plumbers, Millwrights, Carpenters, Painters, etc. all contributing to the safe and efficient operation of the facilities. The department’s goals can best be summarized as SERVICE EXCELLENCE.

The Facilities Management Maintenance Clerk is the behind-the-scenes hero who ensures our maintenance team has the right parts and tools to keep the hospital running smoothly. This individual plays a vital role in the entire lifecycle of parts and supplies, from maintaining optimal inventory levels and sourcing the necessary materials to processing purchase orders and coordinating deliveries with couriers. Collaboration is key, as they work closely with Facilities Trades staff and external vendors to research and locate the exact parts needed for specific work orders and projects. Their daily tasks involve meticulous data entry in CMMS software to track stock levels and usage patterns, ensuring efficient inventory management. Strong communication skills are crucial for both internal and external interactions, coordinating deliveries with couriers and liaising with vendors to ensure timely fulfillment of orders. A keen eye for detail and a commitment to safety are essential, as they maintain a safe and organized work environment. This role requires a strong understanding of trades parts and the ability to ask insightful questions to accurately identify and source the correct materials. Flexibility is a must, as the successful candidate may be required to assist in unloading deliveries. May be asked to work on special projects. May be assigned to work at any HHS site (MUMC, HGH, JRV).

Monday to Friday; days, evenings, nights

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  Minimum 3 years experience in parts supply or a trades-related role, with a focus on inventory management
• Minimum of a Community College diploma or equivalent experience
• Proven ability to optimize inventory levels, including forecasting, stock control, and implementing efficient ordering

• Proficiency in utilizing inventory management software (CMMS preferred) to track parts, manage stock levels, and

• Strong analytical skills to identify inventory trends and ensure optimal stock availability
• Working knowledge of basic maintenance principles
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word) is essential
• Effective problem-solving and communication skills
• Ability to work independently, organize, and prioritize tasks
• Familiar with handling chemicals and SDS requirements
• Ability to lift up to 40 lbs and lift overhead

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article 13.01 (b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

Article 2.07 and Article 13, PIPSC RT Collective Agreement