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Job Post Details

ECE Administrative Assistant - job post

JEWISH COMMUNITY CENTRE OF GREATER VANCOUVER
4.1 out of 5 stars
950 West 41st Avenue, Vancouver, BC V5Z 2N7
$24.14–$29.06 an hour - Full-time

Job details

Pay

  • $24.14–$29.06 an hour

Job type

  • Full-time

Location

950 West 41st Avenue, Vancouver, BC V5Z 2N7

Full job description

Job Title: Administrative Assistant
Reports to: Director, Early Childhood Education
Hours: F/T Mondays-Fridays
Wage Range: $24.14 - $29.06
Overview: Provide administrative and classroom support to ensure the efficient operation of the Early Childhood Education Department


Qualifications:
  • Strong computer skills, including Word, PowerPoint, Excel, Adobe, Google hosted platforms and additional design programs
  • Excellent English speaking, writing and editing skills
  • Systems organization with close attention to detail
  • Three References
  • Valid Criminal Record Check
  • Valid First Aid Certificate with CPR or willingness to obtain
  • Responsible Adult certification or ECE/A License to Practice


Responsibilities, as listed but not limited to:


Management of clerical work for all ECE programs
  • Waitlist management
  • File management - paper and electronic
  • Payroll preparation – including BC Wage Enhancement submission
  • Lunch orders
  • Budget tracking, petty cash preparation, credit card reconciliation
  • Parent package preparation
  • Data entry and document design for admin and classroom purposes
  • Preschool Registration
  • Take lead during emergency situations in absence of Director or Coordinator
  • Office supply management including printer cartridges
  • Support Director or Coordinator with human resources administrative functions, including maintaining employee files, preparing employment documentation for approval, and coordinating appointments
  • Work with Director or Coordinator to maintain and update all ECE Staff and Family Handbooks


In-Program Support

  • Educator on Shalom Aleph Preschool team, as required
  • In ratio to cover short periods of illness or absence of educators
  • School pick-up, as assigned or as required


Event Planning
  • Work with Director or Coordinator to plan: all staff events, learning evenings, professional development days, family events
  • Arrange room bookings, submit set-up sheets


Health, Safety and Nutrition
  • Perform monthly playground checks and coordinate repairs with JCC Building Manager
  • Maintain emergency supply stock
  • Maintain first aid supply stock


Centre-wide Responsibilities

Participate in functions and activities including social, holiday and fundraising events which may or may not occur within their usual designated hours of work

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