Admin jobs
Wealth & Insurance Administrative Assistant
Easily applyUrgently hiringBill Allen Financial Services - Sun Life ReginaRegina, SK- $40,000–$60,000 a year
- Full-time +1
- We are seeking an energetic, vibrant, and highly detail-oriented Wealth & Insurance Administrative Assistant to serve as the operational backbone of our…
Customer Service Administrator (1 Year Term)
Urgently hiringStandardAeroSlemon Park, PE C0B 2A0- Full-time
- Paid time off
- Dental care
- Disability insurance
- Company pension
- Extended health care
Often responds in 1 day- Model behaviors consistent with good quality, health and safety, and environmental management practices.
- Prepare detailed cost estimates, invoices and sales…
Dental Office Administrator
Easily applyUrgently hiringUrban Oasis Dental StudioCalgary, AB- $25–$30 an hour
- Full-time +1
- Evening shift
- Paid time off
- Dental care
- Discounted or free food
- On-site parking
- Company events
- Extended health care
Often responds in 3 days- Hours would include 2 evening shifts per week and 2 Saturdays per month.
- You will be the first point of contact for our patients, provide front desk operations,…
- City Vibe DevelopmentsCalgary, AB T2S 3A1
- $25 an hour
- Full-time +1
- Casual dress
- Company events
- On-site parking
2 hires made in past 30 days- Review project invoices against purchase orders and contracts for accuracy.
- Ensure all invoices are accurately coded and approved.
- City Vibe DevelopmentsCalgary, AB T2S 3A1
- $25 an hour
- Full-time +1
- Casual dress
- Company events
- On-site parking
2 hires made in past 30 days- Review project invoices against purchase orders and contracts for accuracy.
- Ensure all invoices are accurately coded and approved.
Medical Administrative Assistant
Easily applyUrgently hiringPrince Albert Cornerstone Medical ClinicPrince Albert, SK S6V 4V7- $17.38–$28.92 an hour
- Full-time
- Extended health care
- On-site parking
- Strong knowledge of medical terminology and dental terminology is highly desirable.
- Manage multi-line phone systems to schedule appointments, answer inquiries,…
Office Administrator/Bookkeeper
Easily applyABC Waste PottiesCalgary, AB T2B 1N2- $26–$30 an hour
- Full-time
- Min 1-2 years office admin experience.
- Receive ‘admin’ emails, preparing reports, fax and photocopy.
- Purpose: The bookkeeper will be responsible for full cycle…
HR and Payroll Administrator
Easily applyAurora Recovery CentreGimli, MB- $50,000–$60,000 a year
- Full-time
- Paid time off
- Dental care
- Extended health care
- Assist with the administration of Payroll and HR programs and processes including payroll and scheduling.
- Maintain employee records and ensure data accuracy in…
Office Administrator/Receptionist
Easily applyUrgently hiringVital Controls Inc.Redcliff, AB- $20.00–$29.60 an hour
- Full-time +1
- Paid time off
- Vision care
- Dental care
- Life insurance
- Disability insurance
- RRSP match
- You would be the only full-time admin, so the position requires a variety of tasks ranging from reception, clerical duties, communication with clients, basic…
Payroll Administrator
Easily applyUrgently hiringKode Contracting LtdPrince George, BC V2K 1A1- $60,000–$80,000 a year
- Full-time
- Overtime
- Paid time off
- Vision care
- Dental care
- Life insurance
- Employee assistance program
- RRSP match
2 hires made in past 30 days- High degree of accuracy and discretion when handling confidential information; strong communication skills and a reliable, self-motivated work style.
View similar jobs with this employerExperienced Dental Admin / Front Desk
Easily applyUrgently hiringScougog Dental- Port PerryPort Perry, ON- From $28 an hour
- Full-time
- Paid time off
- Vision care
- Dental care
- Extended health care
- On-site parking
1 hire made in past 30 days- This role requires a highly organized individual with strong communication skills, computer knowledge and a solid understanding of dental office procedures.
Customer Order Administrator
Easily applyUrgently hiringNorthside IndustriesWest Kelowna, BC V1Z 3Z4- $42,000–$46,000 a year
- Full-time
- Overtime
Often responds in 1 day- In this role, you'll be the critical link between our customers and our operations team, ensuring customer orders, schedules, and transactions are accurately…
Legal Assistant within Financial Services & Administrative Department
Easily applyUrgently hiringSlate Personnel ltdEdmonton, AB- $55,000–$75,000 a year
- Full-time
- Paid time off
- Vision care
- Dental care
- Life insurance
- Extended health care
- Wellness program
- We are seeking a detail-oriented and highly organized Legal Assistant to join our Financial Services & Administrative Department.
Dental Administrator
Easily applyUrgently hiringTemple Dental WellnessCalgary, AB T1Y 3R7- Full-time
1 hire made in past 30 days- Temple Dental Wellness is a patient-focused dental clinic.
- We are seeking someone who can confidently step into a front-desk role and support a fast-paced…
View similar jobs with this employerDental Office Manager - Vancouver BC
Easily applyUrgently hiringDental Office in VancouverVancouver, BC V6B 2T4- $85,000–$95,000 a year
- Full-time
- Paid time off
- Dental care
- Life insurance
- Disability insurance
- Profit sharing
- Extended health care
Often responds in 1 day- Seeking a confident, experienced, and highly professional Dental Office Manager to join our growing team on a full-time, permanent basis.
Senior Systems Administrator (Storage Services)
Urgently hiringMoneris SolutionsToronto, ON- $99,121–$134,522 a year
- Full-time
- On call
- Tuition reimbursement
- Paid time off
- Employee assistance program
- RRSP match
- As the Senior Systems Administrator (Storage) you will manage, build, plan, administer, and maintain Infrastructure Services like Storage, SAN Fabrics Systems,…
By creating a job alert, you agree to our Terms . You can change your consent settings at any time by unsubscribing or as detailed in our terms.
People also searched:
Career Resources:
Job Post Details
Wealth & Insurance Administrative Assistant - job post
Job details
Pay
- $40,000–$60,000 a year
Job type
- Permanent
- Full-time
Location
Full job description
Wealth & Insurance Administrative Assistant
For 30 years, my team has helped Small Businesses and Families: Build Wealth; Reduce Taxes; and Protect their Families. We are looking for additional support to maintain and enhance the financial services we deliver to our Regina and Surrounding Area Clients.
Position Overview
We are seeking an energetic, vibrant, and highly detail-oriented Wealth & Insurance Administrative Assistant to serve as the operational backbone of our practice. Located in east Regina. This is a full-time, in-office position. This dual-focus role handles client communications, processes mutual fund and insurance transactions, manages compliance records, and oversees daily office operations. You will directly support our financial advisors, ensuring a positive, high-energy experience for our clients and complete regulatory compliance
Key Responsibilities
1. Mutual Fund & Wealth Operations
- Prepare account opening forms, transfer requests, and Know Your Client (KYC) updates.
- Process mutual fund, GIC, and segregated fund transactions (purchases, redemptions, switches).
- Coordinate money movements, including switches, transfers, deposits and withdrawals.
- Troubleshoot transaction discrepancies directly with head office compliance and fund companies.
2. Life Insurance Administration
- Prepare, audit, and submit applications for life, disability, and critical illness insurance.
- Track pending policies through underwriting, coordinating medical exams and advisor requirements.
- Manage in-force policies, processing beneficiary updates, banking changes, and term conversions.
- Facilitate client claims processes by collecting and submitting required documentation.
3. Client Experience & Office Management
- Act as the first point of contact for client inquiries regarding statements, values, and fund processes.
- Schedule client review meetings, prepare agendas, and build advisor meeting files.
- Update and maintain the client database to ensure accurate contact logs and task management.
- Maintain strict confidentiality protocols adhering to industry privacy regulations.
Qualifications & Requirements
- Experience: 1–3 years of administrative experience within a financial planning, wealth management, or insurance brokerage environment.
- Licensing: Hold—or be actively working toward completing—the Canadian Investment Funds Course (CIFC/IFIC) and the Life Licence Qualification Program (LLQP).
- Technical Skills: Proficiency with MS Office Suite (Excel, Word, File Manager) and experience navigating financial CRMs
Core Competencies
- Energy & Vibrancy: Brings a dynamic, enthusiastic attitude to the daily workflow and client interactions.
- Sharp Attention to Detail: Demonstrates flawless precision in processing financial documentation, tracking compliance, and minimizing transaction errors.
- Communication: Exceptional verbal and written communication skills with a warm, engaging approach.
- Organization: Strong time-management capabilities, multitasking skills, and highly structured work habits.
- Curiosity: The work we do can change lives. Seeking to understand the products and people we serve will lead to a fascinating and rewarding career in Financial Services.
Compensation & Benefits
- Salary: Competitive and negotiable based on experience and education.
- Benefits: Comprehensive package available
Job Types: Full-time, Permanent
Pay: $40,000.00-$60,000.00 per year
Education:
- Secondary School (required)
Experience:
- client service: 1 year (preferred)
Licence/Certification:
- MFDA License (preferred)
Work Location: In person