Admin Assistant jobs

Grow your career with the University Medical Group, Department of Surgery.
We are seeking highly motivated individuals who are passionate about making a difference in healthcare.

We are currently hiring for both permanent and term Surgical Office Assistant positions at the following locations: HSC & SBGH

Position Overview
Under the general supervision of the Manager of Physician Services, the Surgical Office Assistant plays an integral role as a member of the healthcare team. Responsibilities include booking consults, liaising with referring physicians and hospital departments, coordinating pre-operative testing and surgery bookings, and providing patient education for both pre- and post-operative care.

Qualifications:

Minimum Formal Education/Training Requirements:

• Completion of a recognized Medical Office or Medical Administrative Program is required.
• An equivalent combination of education and experience may be considered.

Experience:

• A minimum of two to three years directly-related experience in hospital/clinical environment is required.
• Knowledge of Shared Health regulations, programs and procedures is an asset.
• Experience working with hospital/clinical patient information system (Accuro/EPR) or other computerized scheduling systems.
• An equivalent combination of education and experience may be considered.

Qualifications and Skills

• Experience in coordinating and slating appointments.
• A good understanding of health care and health practices.
• Effective and clear verbal and in written communication skills.
• Ability to maintain effective working relationships with various levels of patients and healthcare stakeholders.
• Must be able to exercise initiative, sound judgment, diplomacy, professionalism and maintain confidentiality.
• Ability to organize and handle competing priorities from multiple people, including multiple Healthcare providers and staff at any given time is required.
• Ability to work independently and as a team member.
• Excellent planning, organization, problem solving, and time management skills are required
• Must be able to function independently and communicate effectively with all levels of staff.
• Must be able to multitask and function well in a high paced environment.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) is required.

The University Medical Group is strongly committed to equity and diversity within its community and especially welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, persons of all sexual and gender identities, and others who may contribute to the further diversification of ideas.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

“We thank all who apply and advise that only those selected for further consideration will be contacted.”

Job Types: Full-time, Permanent, Fixed term contract

Pay: From $25.66 per hour

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Education:

• Secondary School (required)

Experience:

• Medical office: 2 years (required)
• working with clinical medical systems: 2 years (required)
• scheduling appointments and/or surgeries: 2 years (required)

Work Location: In person