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    • Enter invoice details into the accounting system, assigning appropriate general ledger codes and cost centers.
    • Financial reporting: 1 year (preferred).
    • Provide support to the owners and other office personnel.
    • Willingness to expand knowledge and take on additional responsibilities.
    • Familiarity with bookkeeping and basic accounting procedures.
    • 3-5 years of accounting/bookkeeping experience.
    • Competency in MS Office, databases and accounting…
    • Occasional lifting of office supplies or materials.
    • Demonstrated proficiency with accounting software such as QuickBooks, Sage, Intacct (Sage Intacct), or other…
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    • Maintain and reconcile client accounting and tax records.
    • Working at our Orillia and Cannington offices on a flexible schedule.
    • Coordinating with clients to collect accounting and tax information.
    • Assisting with various accounting, tax, and administrative projects as assigned.
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    • Maintain and reconcile client accounting and tax records.
    • Working at our Orillia and Cannington offices on a flexible schedule.
    • * Minimum 2 years working in office administration in a healthcare/clinical setting.
    • A consistent schedule-with the possibility of increasing hours.
    • Reporting to the Branch Manager, the Accounting Clerk will be responsible for invoicing, data entry, and accounts receivable collections.
    • Liaise with accounting teams from other subsidiaries on any accounting related issues or changes.
    • The incumbent will also be required to assist with various…
    • Familiarity with office procedures and best practices related to data management is preferred.
    • Proven experience in an administrative or clerical role,…
    • Support other administrative and accounting tasks as required.
    • Experience with QuickBooks or similar accounting software would be considered an asset.
    • Experience with any accounting software;
    • Accurately entering invoice details into the accounting system;
    • Expertise with various accounting processes mainly in…
    • 3+ years of direct accounting or bookkeeping experience.
    • Diploma or certificate in accounting or bookkeeping (preferred).
    • Job Types: Full-time, Permanent.
    • Experience with accounting software such as NetSuite systems preferred.
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Job Post Details

Accounting Clerk/Administrative Assistant - job post

Wolfenburg Roofing
4.5 out of 5 stars
310 Rue Notre-Dame, Gatineau, QC J8P 1L1
$36,558.80–$48,995.84 a year - Part-time

Job details

Pay

  • $36,558.80–$48,995.84 a year

Job type

  • Part-time

Location

310 Rue Notre-Dame, Gatineau, QC J8P 1L1

Benefits

Pulled from the full job description

  • Paid time off
  • Dental care

Full job description

Key Responsibilities:

Financial Reporting:

  • Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements (Quickbooks expertise)
  • Provide timely and accurate financial reports to senior management, board of directors, and external stakeholders.

Invoice Processing:

  • Receive and review invoices from vendors and suppliers for accuracy, completeness, and compliance with company policies.
  • Enter invoice details into the accounting system, assigning appropriate general ledger codes and cost centers.

Payment Processing:

  • Prepare and process payments, including checks, electronic transfers, and ACH payments, according to established payment schedules and terms.
  • Verify payment accuracy and ensure proper authorization and documentation for all outgoing payments.
  • Address any discrepancies or issues with invoices or payments, coordinating with vendors, procurement, and other departments as needed.

Vendor Management:

  • Maintain vendor accounts and contact information, ensuring accurate records of payment terms, discounts, and payment preferences.
  • Communicate with vendors regarding payment inquiries, discrepancies, and payment status updates.
  • Negotiate payment terms and resolve disputes or issues related to vendor invoices and payments.

Reconciliation and Reporting:

  • Reconcile accounts payable transactions with vendor statements, purchase orders, and receiving documents to ensure accuracy and completeness.
  • Generate accounts payable reports and analyses for management review, providing insights into payment trends, liabilities, and cash flow projections.

Compliance and Controls:

  • Ensure compliance with company policies, accounting standards, and regulatory requirements in accounts payable processes.
  • Maintain internal controls and documentation to support audit requirements and financial reporting integrity.
  • Monitor and enforce adherence to payment terms, discounts, and vendor contracts to optimize cash flow and minimize late fees or penalties.

Process Improvement:

  • Identify opportunities for process improvement and automation in accounts payable workflows to enhance efficiency, accuracy, and cost-effectiveness.
  • Collaborate with cross-functional teams, including procurement, finance, and IT, to implement system enhancements and best practices in accounts payable processes.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or related field.
  • Proven experience (typically 1-3 years) in accounts payable or related financial role.
  • Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in MS Excel.
  • Strong attention to detail, accuracy, and organizational skills.
  • Effective communication and interpersonal skills for vendor interactions and internal collaboration.
  • Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
  • Knowledge of accounting principles, accounts payable best practices, and regulatory compliance requirements.

Job Type: Part-time

Pay: $36,558.80-$48,995.84 per year

Benefits:

  • Dental care
  • Paid time off

Flexible language requirement:

  • French not required

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Financial reporting: 1 year (preferred)
  • QuickBooks: 2 years (preferred)

Language:

  • English (preferred)

Work Location: In person

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