Account Receivable Administrator jobs

Applied Pharmaceutical Innovation (API) brings life-saving research to the real world by helping life science innovators bridge the gap between academic research and commercial product development. We are driven, compassionate, and laser focused on making a dramatic positive impact with everything we undertake.

When you join API, you are part of a rapidly growing team that is creating collaborative opportunities to commercialize Canadian life sciences discoveries, increasing the amount of commercial research and development in the country, and supporting Alberta as a key pillar in Canada’s life sciences sector.

We are seeking an experienced, detail-oriented Specialist, Accounts Payable, Accounts Receivable & Billing to support its day-to-day financial operations.

The successful candidate will manage accounts payable, accounts receivable and customer billing processes, ensuring transactions are processed accurately, efficiently and in accordance with established accounting policies and internal controls. This role offers ownership of key transactional processes and opportunities to improve the finance function.

** Please note this position requires full-time on-site presence.

Key Responsibilities, include but are not limited to:

Accounts Payable

• Process vendor invoices, ensuring accuracy, appropriate coding and compliance with approval procedures.
• Match invoices to purchase orders, receiving documentation and other supporting records, as applicable.
• Investigate and resolve invoice discrepancies with vendors and internal departments.
• Prepare payment batches for independent review and approval; maintain vendor records under established controls.
• Reconcile vendor statements, monitor AP aging and respond to vendor inquiries.

Accounts Receivable & Billing

• Prepare and issue accurate customer invoices based on approved contracts, pricing, project milestones and billing instructions.
• Coordinate with project managers to obtain billing information and supporting documentation.
• Maintain customer records and apply receipts to outstanding invoices.
• Monitor AR aging, follow up on overdue accounts and escalate collection concerns.
• Investigate billing discrepancies and prepare credit memos and adjustments for approval.

Accounting Support & Month-End Activities

• Assist with month-end close activities related to AP, AR and billing.
• Review subledger activity for completeness and accuracy and prepare supporting schedules for reconciliations.
• Investigate transactional discrepancies and support routine accruals and accounting adjustments.
• Provide records and supporting documentation for financial statement audits.

Internal Controls & Process Improvement

• Follow financial policies, approval authorities and segregation of duties requirements; maintain audit trails.
• Identify opportunities to streamline and automate AP, AR and billing workflows.
• Support improvements in Microsoft Dynamics 365 Business Central and maintain standard operating procedures.
• Collaborate with the Finance team on process improvements and other related duties.

Qualifications - (Education, Certification, Degree, Skills, Knowledge, etc.)

• Accounting, bookkeeping or business administration diploma/certificate, or equivalent experience, preferred.

Experience

• Minimum 3–5 years of experience in AP, AR, billing or a similar transactional accounting role.
• Strong understanding of AP, AR and general accounting processes and proficiency with ERP/accounting software.
• Intermediate Excel skills; excellent accuracy, organization and attention to detail.
• Experience with Microsoft Dynamics 365 Business Central, preferred.
• Experience with purchase order matching, project-based billing and contract invoicing, preferred.
• Familiarity with reconciliations, month-end close, internal controls and process improvement, preferred

Personal Competencies

• Ability to work independently, meet deadlines, solve problems and communicate effectively.
• Professional handling of confidential financial information and collaboration with internal and external stakeholders.

Working Conditions:

• Required travel between Edmonton API sites.
• This position requires you to be on site.

Additional Required Documents to Support Application

• Applications submitted without a resume AND cover letter will not be reviewed.

Perks and Benefits at API

Comprehensive Health Coverage: At API, we prioritize the well-being of our employees. We offer a comprehensive health coverage plan. Our premiums are 100% covered, ensuring that you and your dependents receive the necessary healthcare support.

Retirement Savings: API offers a RRSP Matching Program. Employees may be eligible to participate, with API matching of contributions up to 1–3% of base salary, in accordance with program terms.

Professional Development Opportunities: We foster a culture of continuous learning and growth. API provides access to various professional development opportunities, including training programs, workshops, conferences, and certifications. We encourage employees to enhance their skills, broaden their knowledge, and stay updated with the latest advancements in the life sciences industry.

Collaborative and Inclusive Environment: At API, we believe in the power of collaboration and diversity. We foster an inclusive work environment that values and respects individuals from all backgrounds. We promote teamwork, open communication, and a supportive atmosphere where everyone's contributions are valued.

Generous Paid Time Off: We understand the importance of taking time off to recharge and maintain a healthy work-life balance. API offers a generous paid time off (PTO) policy that includes vacation days, medical/personal days, and holidays. We encourage our employees to prioritize their well-being and enjoy quality time away from work.

Green Transit Allowance: Employees based out of an office are eligible to enroll in our green transit program, which promotes the use of environmentally friendly modes of transportation. By participating in the program, you commit to making green transit your primary mode of transportation for at least 75% of your commute to and from work. Green transit includes walking, biking, carpooling, and public transportation.

Work From Home: Eligible employees are entitled to 20 Work from Home days, this is subject to job function, company needs, and manager approval.

How to Apply

Interested applicants must submit a resume and cover letter expressing their interest in the position and why they believe they are a strong candidate.

We appreciate all applicants' interest and will only contact those selected for interviews.

If you have any questions about the application process or require accommodations during the hiring process, please contact careers@appliedpharma.ca.

Our team, clients, and stakeholders come from a variety of backgrounds. In recruiting for our team, we welcome the unique contributions that all people bring to the workplace in terms of varied lived experiences, education, culture, gender, race, sexual orientation, religious or ethnic background, neurodiversity, and cognitive and physical ability.

Before employment, successful candidates will be required to meet the requirements of a pre-employment screening, which includes background reference checks, educational credential verification, and criminal reference checks.

This position will remain open until filled.

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care
• Work from home

Work Location: In person