Account Payable Assistant jobs

Build a stable, meaningful career with a great company. If you are detail-driven, organized, and confident with accounts payable and Excel, this could be the right opportunity for you!

POSITION: Accounts Payable Clerk - Retail Operations

START PAY: Salary — $41,600 - $49,920 based on experience

HOURS OF WORK: Full-Time, flexible

START DATE: Immediately or as negotiated

LOCATION: Langley

Popeyes Supplements is looking for an Accounts Payable/Office Support Clerk who is highly accurate, organized, and dependable.

This team member values reliability, clear communication, and teamwork, and will contribute to a supportive, accountable workplace. We are not simply looking for someone to fill a role. We are looking for someone who has exceptional attention-to-detail skills together with strong organizational and problem-solving abilities. They will also approach this role with a willingness to learn and a mindset that strengthens a team.

We are hiring for character, attitude, and dependability above all else. While skills and competencies are important, these foundational values are non-negotiable for our team.

ROLE DESCRIPTION

This role is suited to a self-motivated professional who excels at their attention to detail, delivering highly accurate work, and consistent follow through. Within a large organization, they will be accountable to a small team who collectively focuses their time and energy on fulfilling corporate goals while supporting each other. This role supports accounts payable across multiple retail locations, requires a solid understanding of retail purchasing cycles, inventory receiving processes, and the relationship between purchase order, inventory, and supplier invoices. As this is a progressive business environment, it is essential they can adapt and embrace change.

Reporting to the Office Administrator, the successful applicant will support accounts payable, clerical, and administrative activities. They will also have the benefit of being directed and guided by our Corporate Accountant, ensuring good accounting practices and standards are consistently practiced. The role may also include project or administration support for executive management. Popeyes Supplements offers a comprehensive benefits package after three months of employment, along with staff discounts.

Core responsibilities include high-volume accounts payable processing, accurate data entry, basic bookkeeping support, reporting, file management, and discrepancy resolution The successful candidate will independently receive, verify, and process supplier invoices on time and with a high level of accuracy, while maintaining reliable financial and administrative information across corporate systems. Experience with accounts payable and a strong Excel competency are important for success in this role.

QUALIFICATIONS, EXPERIENCE AND ABILITIES

· One to three years of high-volume accounts payable work experience in a multi-location retail environment

· Direct experience with retail purchasing cycles, inventory receiving processes, purchase order reviews, and supplier invoice matching is a strong asset

· Completion of a recognized accounting course, accounts payable training, and Sage Accounting Software experience are strong assets

· Solid understanding of basic bookkeeping, accounts payable principles, general math, number aptitude, and data base accuracy

· Strong working knowledge of Microsoft Office, including Excel, Word, and Outlook

· Ability to maintain accurate records, organize files, and complete data entry with mindfulness and consistency

· Excellent attention to detail, time management, analytical thinking, observation, and active listening skills

· Adaptable, flexible, and comfortable working through changing priorities

· Working knowledge of office equipment and computer hardware

· Professional phone etiquette and strong verbal, written, and interpersonal communication skills

· Ability to multitask, solve problems, prioritize work, and meet deadlines independently

· Collaborative team mindset, with a willingness to share responsibility and contribute to shared goals

RESPONSIBILITIES

· Provide accounting, clerical, and administrative support to Office Administrator

· Daily use of Sage Accounting Software, Excel, Word, and Outlook

· Enter key accounts payable data accurately and on time

· Process and reconcile supplier invoices for multiple retail locations, ensuring alignment with purchase orders, inventory receipts, and vendor account records

· Collaborate with stores to resolve inventory-related invoice discrepancies

· Prepare, maintain, and organize financial and administrative records with both high accuracy and attention to detail

· Maintain organized electronic and hard-copy filing systems for efficient retrieval

· Follow company procedures, accounting standards, and confidentiality expectations

· Manage sensitive financial information responsibly and ethically

· Assist with clerical, administrative, and project-related duties as assigned

· Work independently while remaining engaged with team priorities and shared goals

· Communicate professionally, clearly, and personably by phone, email, and in writing

· Manage time effectively and uphold focus on assigned tasks

· Bring a positive, professional attitude to daily interactions and problem-solving

WORKSPACE

This full-time position is based in a low-traffic workspace with only a small number of employees in the immediate work area.

THE RIGHT FIT

The right person for this role is organized, steady, accurate, and collaborative. They care about doing things properly. They are a detailed-oriented professional who ensures consistency and dependability in a high-volume, fast-moving work environment.

Most importantly, they are someone with good character, a strong work ethic, and the right attitude. We can teach skills and workflows to the right candidate however, we cannot teach the core principles that matter most to us: work ethic, dependability, and integrity.

If you gain great satisfaction from being accurate, organized, and dependable plus excel at solving analytical problems, we encourage you to apply.

APPLICATION PROCESS

We appreciate all applicants who are interested in building a career with Popeyes Supplements, however due to application volume, only candidates selected for further consideration will be contacted by our hiring team.

Job Type: Full-time

Pay: $41,600.00-$49,920.00 per year

Benefits:

• Dental care
• Extended health care
• RRSP match

Ability to commute/relocate:

• Langley, BC V2Y 1A7: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have experience working in Canada that directly relates to the responsibilities of this position?
• Do others consider you as dependable?
• Do others consider you as having an excellent attitude?
• Do you have a high rate of accuracy in your work?
• How many years of working experience do you have with accounts payable?
• May we ask which of the below skill levels best describes your competency in excel?

a. Proficient in Excel — for example, you will know basic formatting, sorting, filtering, and standard math formulas (SUM, AVERAGE, percentages).
b. Advanced Excel Skills — for example, you will understand lookups (XLOOKUP), conditional logic (IF/AND/OR), Pivot Tables, and data cleaning.
c. Experience with Large Datasets/Reporting — for example, you will know Power Query, data nesting, and how to prevent sheets from crashing.

• Do you have extensive experience investigating and resolving discrepancies? May we ask you to provide us with an example of how you resolved a discrepancy from your work experience.
• Do you have experience working with Sage Accounting software? May we also ask what other programs you use daily or often?

Work Location: In person