Summer Admin/Program Coordinator

Job Overview
We are seeking a dedicated and organized Program Coordinator to join our team. The ideal candidate will play a crucial role in managing various programs and ensuring smooth operations within our organization. This position requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

The Program Coordinator will be responsible for:

Summer Program(s), Tournament Hosting & Staff Coordination

• Creating schedules and assigning staff for all hosting events and summer programming (ex: House League, tournament, special events & summer camps)
• Collaborate with the Program Coordinator.
• Program Implementation - Deliver Staff & Volunteer Orientation, Training and Mentorship
• Answer e-mails and update social media/website with program information.
• Assist supervisor with staff assignments for club needs (e.g. role clarity).
• Monitoring staff performance, attendance, and punctuality, as well as reporting issues to the supervisor.
• Overseeing completion of timesheets for staff.

Program Health & Safety

• Ensuring staff adherence to Site Safety Protocols, such as Goal Post Safety, and identifying incidents of non-conformity.
• Inventory and management of Safety Equipment (First Aid Packs).
• Ensure House League Emergency Action Plans are up to date (including players' contact information).
• Identify and address safety issues as needed with House League participants (e.g., Goal Safety—players hanging off nets/equipment, staff moving goals, car parks, and traffic control). Ensure accident / Incident Report Forms are completed as needed.
• Ensure the Rule of Two and Club policies and procedures are adhered to.

Facilities, Site Security and Logistics

• Adhere to monitoring and reporting issues to the supervisor regarding fields, facilities (e.g., buildings, bleachers, roads, and parking), maintenance, and/or safety concerns.
• Coordinate site and building safety and security (e.g., locks and alarms).
• Responsible for ensuring the site is secured each night (e.g., Building Doors Locked and alarms set, Field Gates and Storage Container padlocked, and confirmed to the supervisor before departure.

Other Duties

• Other related duties as required.
• Meet with the Supervisor weekly to provide feedback on program execution.
• Field Marshall and/or Head Marshall as and when scheduled.

Eligibility Requirements:

• High School Diploma or equivalent
• Clear Certificate of Conduct / Vulnerable Sector check.
• Active Start and Fundamentals Coaching Certification
• Safe Sport Certification
• Excellent organizational and written and oral communication skills
• Are a Canadian citizen, a permanent or a temporary resident of Canada or have a valid Canadian work permit.
• Proficient skills and experience in Microsoft Office are an asset.
• Experience developing and implementing seasonal and session plans, including developing learning progressions for skill development, would be an asset.
• Experience instructing soccer to youth ages 4 to 18 years of age would be an asset.

Job Types: Full-time, Seasonal
Contract length: 8 weeks

Pay: $17.00-$20.00 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Application deadline: 2025-05-16
Expected start date: 2025-06-09