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Project Manager - AV & Live Events

SW Event Technology
2.8 out of 5
325 Bay Avenue, Kelowna, BC
$65,000–$75,000 a year - Permanent, Full-time


325 Bay Avenue, Kelowna, BC

Pulled from the full job description

  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking

Full job description


We are on the lookout for a Project Manager to join our awesome team in our Kelowna Branch! We work on all types of events imaginable and as the Project Manager you will be responsible for the planning and on-site execution of assigned productions in the BC Interior and Beyond, ensuring each event is delivered to the clients full expectations. You will proactively meet with clients to determine event needs, quote based on event requirements, provide hands-on delivery and execution of events, and manage a team of technicians to ensure we deliver a high quality production.

What we do:

SW Event Technology is a leading full scale event services company with offices across Canada, and our winning team of industry experts brings our client's dream events to life. We provide our expert services to the nation’s most exciting live, virtual and hybrid events and we deliver everything from major festivals, concerts, sporting events to high profile corporate and government events and tradeshows. We deliver events far and wide across Canada and the USA and the project manager is a key player in our event delivery.

What you will have the opportunity to do:

Plan the event project:

  • Understand the scope of the project in collaboration with the Sales/branch manager
  • Prepare and communicate a detailed project execution plan, schedules, requirements and scope with clients, venues, vendors and internal team members.
  • Actively liaise with relevant stakeholders and be in the point of contact for assigned projects
  • Determine and secure the resources required to successfully complete each project ensuring cross rental management and flex order completion
  • Conduct site visits
  • Assess and manage transportation plans and logistics for staff and equipment
  • Draw and design technical plans including floor plans and rigging plots

Staff the project

  • Determine staffing needs in coordination with local branch
  • Coordinate and Manage crew & third party labour on-site and during preps in branch
  • Supervise work quality and performance on-site
  • Answer questions from Technicians
  • Provide training to technicians in-house and on-site as necessary
  • Fill in as Lead AV Technician when required

Control the project

  • Ensure all gear is loaded and accounted for on load in/out and supervise pack of truck
  • Mentor and coach technicians on best practices and ensure compliance with established procedures and policies
  • Keep labour on track, monitoring work hours and managing timelines
  • Successfully manage relationships with clients/vendors/project teams
  • On-site quality control and risk management

Financial Management of Project

  • Prepare and document scope of work in collaboration with sales/general manager for client review
  • Manage event budget as provided and ensure adherence to company requirement to meet financial targets for profit on each project assigned
  • Anticipate event costs and communicate additions or changes to scope of work to sales/general manager to ensure changes are billed accordinaly in advance
  • Record all event costs (including third party billings) and include in job costings and billing schedules provided to the client at the time of billing
  • Communicate and document provisions of service (including third party costs) and execution related costs to the client and ensure applicable markups are applied as directed by sales/general manager
  • Document third party costs and complete individual purchase orders and ensure approved by GM prior to execution of event

Evaluate the project and report

  • Complete post event reporting and filing within 48 hours
  • Damage reporting within 24 hours
  • Client follow-up post event
  • Finalize invoicing and billing
  • Support other branches and divisions through management of specific events or overseeing particular teams and tasks on larger scale events as needed
  • Perform other duties as assigned and deemed necessary

The person we have in mind has :

  • 3+ years of prior experience in a project management role in live event production
  • Full technical understanding of Audio, Lighting, video and staging in concert, festival, touring and corporate settings
  • Experience in managing large on-site crews and third party labour
  • Strong customer service skills and communication skills
  • Must be extremely detail oriented and have a great sense of urgency
  • Ability to juggle multiple projects and keep to tight timelines
  • Ability to think concisely under pressure and problem solve
  • Valid class 5 BC drivers license and comfortable driving large trucks (1,3,5 Ton’s)
  • Are physically fit, safety-minded and able to lift up to 50 lbs
  • Ability to be flexible in working hours and be available to work outside of regular business hours and travel to different parts of the country

What is on offer:

  • Permanent Full Time Opportunity based out of Kelowna, BC
  • Ability to make a mark on event experiences nationwide in Canada
  • Relocation allowance may be available for eligible domestic candidates
  • Competitive base salary
  • Extended Health & Dental Benefits with Employee and Family Assistance Coverage

How to Apply:

If this sounds like you, then are you ready to amplify your career? Start your journey in joining our amazing team of passionate like-minded professionals and apply now. We thank all applicants for their interest however only shortlisted candidates will be contacted.

Here at SW/Showtime, we know that the different perspectives on our team have led to amazing ideas, more innovation, and, ultimately, our success as a company. Our team welcomes applicants of all backgrounds, experiences, beliefs, identities, and statuses. Whoever you are—we can't wait to meet you!

Job Types: Full-time, Permanent

Pay: $65,000.00-$75,000.00 per year


  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Relocation assistance

Flexible Language Requirement:

  • French not required


  • Audio Visual: 5 years (preferred)
  • Project Management: 3 years (preferred)


  • Class 5 Licence (required)

Work Location: In person