Non-Profit Project Coordinator

Join our dynamic and high performing team in a flat organizational structure where everyone is self-directed and collaborates energetically to meet deadlines. At our core, we're a Division Family—a passionate, supportive group, driven by meaningful work. We prioritize staff development and always celebrate achievements, big and small. We laugh, like a lot, and take breaks during the work week for anything such as a team high tea, bowling, dressing up as a character from ‘The Office’, or standing on the street with a sign that says ‘honk for your doc’ for some member appreciation. We also prioritize health and wellness, whether that is ensuring we have fun injected into our daily routines, go on a walk ‘n talk meeting, or hire a local fitness guru to do some deep stretch classes with us. Growth within is encouraged, always. And non-profit experience is a plus, but passion and drive matter most to us. If you're eager to make a difference, we will certainly consider your application.

Do you thrive in fueling positive change? Have a passion for the Ridge Meadows community? And top-notch organizational skills? Then the Project Coordinator position might just be for you! As a Project Coordinator, you'll be at the heartbeat of our community's healthcare innovation, involving coordinating various initiatives to enhance patient care. This dynamic position requires conducting research, creating resources, analyzing data, and engaging with our members and partners to achieve our organizational goals. This position offers opportunities for professional development and a supportive team environment. Join our collaborative and fun work culture, where you'll have the chance to make a meaningful impact on the Ridge Meadows community while growing both personally and professionally!

JOB SUMMARY

The Project Coordinator is an exciting position at Ridge Meadows Division of Family Practice supporting patient care improvement in our community! This position is responsible for supporting the organization’s efforts in a variety of exciting initiatives. The ideal candidate will enjoy researching, writing, tracking, analyzing, communicating with our partners, working with the project team, and serving our medical community in a variety of ways.

This position is suitable for you if you come seasoned with Project Coordination experience for an organization that is all about change. You are highly organized, yet you are highly adaptable knowing project change is a constant. You are inspired each day, owning, and successfully producing project outcomes for the organization.

The following skills would be an asset for this role: leadership, customer/member service, community development, relationship-building, oral and written communication, technology skills (or aptitude for) event coordination, project coordination, reporting, records/data management and quality improvement.

As per our COVID vaccination policy, all staff and contractors must have full COVID-19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines) and show proof of vaccine.

ABOUT US

Divisions of Family Practice is an initiative of the Family Practice Services Committee (a joint committee of the BC Ministry of Health and Doctors of BC. The Ridge Meadows Division of Family Practice (RMDFP) operates as a nonprofit society. Incorporated in 2010, it serves the Maple Ridge and Pitt Meadows area. RMDFP provides its 147 physician members with a strong voice to ensure that our members are at the forefront of positive change in our healthcare system.

Our Vision

We seek to achieve optimal health for Maple Ridge, Pitt Meadows and Katzie First Nations, by providing leadership and support for our physicians and in turn provide the best care possible for their patients.

Our Mission

To improve physician satisfaction by having an organization that builds inclusive connections and partnerships to make meaningful health care change.

Commitment to Equity, Diversity, Inclusion AND CULTURE

We are committed to an inclusive workforce that fully represents many different cultures, backgrounds, and viewpoints. Our objective is to provide a space for people from all walks of life, creating a welcoming environment for all. We are committed and have accountability to our working culture.

Areas of RESPONSIBILITY

Big Picture: Responsible for contributing and supporting the organization's annual Strategic Plan and organization goals to success.

The Project Coordinator will work collaboratively with our staff team:

· Coordinating, executing and implementing mini projects to meet project strategy goals

· Research, collection and presenting

· Creating documents, resources and tools that support project goals

· Tracking, analyzing and reporting

· Evaluation and quality improvement strategies

· Partnership outreach and engagement

· Presentation development

· Owning and maintaining work plans to meet project/team/organizational outcomes

· Assisting the staff team with other duties with our “all hands-on deck” approach

REQUIRED SKILLS, QUALIFICATIONS AND EXPERIENCE

· Certificate or diploma in administration, non-profit or project management a bonus

· 5 years + Administration Management experience

· 2 years + Project Coordination experience

· Project Management experience an asset

· High degree of professionalism and work ethic

· Exceptional time management and problem-solving skills with the ability to task juggle with ease

· Excellent technology and software skills with adaptability – Zoom, Google Calendar

· Professional communication and customer service skills – in person, telephone, email and text

· Ability to work independently and collaboratively within a team

· Advanced skills in Microsoft Office 365 – Word, Excel, Outlook Email, PowerPoint

· Ability to handle multiple requests from the team, in a dynamic, fast paced environment, while maintaining a calm disposition

· An understanding of relevant Privacy legislation governing use of data

· Familiarity with non-profit sector organizational operations is an asset

· Must have reliable vehicle and a valid driver’s licence

WHAT WE OFFER We operate in a flat organizational structure. All staff are self-directed, working collaboratively to meet deadlines in a fun, spirited and head-down-focused, kind of way. Transparency is one of our culture pieces that we work hard to maintain. Conversations and meetings are open for anyone to join or listen to the recording if you are interested.

We work towards the objectives and guidelines of our physician leadership developed strategic plan, with a high degree of freedom to figure out how to achieve together with our staff team. We offer opportunities for professional development, personal growth, development, and skill building. The following is our perk list:

Paying fairly is important to us. Being equitable to our current staff team is equally important to us. We have a wide range pay scale that represents where you will start if you have low to no Division or non-profit or similar job equivalent experience. The top end of the scale shows where you can progress to after Division experience is earned as this carries value compared to standard work experience, given our unique environment.

Group benefits with medical, dental and life insurance start after 3 months. Vacation starts at 2 weeks and increases after 3 years and 5 years thereafter. Paid winter break between Christmas and New Year’s so you can enjoy some extra holiday time.

It is not uncommon to work a flexible schedule, after completing your 3-month probationary period, with proven ability to meet outcomes, deadlines and displaying professional conduct.

We support volunteering. You will have the opportunity to volunteer to support the Maple Ridge and Pitt Meadows communities with our team or individually.

Work with meaning and purpose with an amazing group of passionate, supportive, and talented people, that we call our Division Family. Together, we make staff development a priority whether it is teamwork building, education, recognizing something awesome you contributed or celebrating your work anniversary.

WorkIng Conditions

The Project Coordinator requires availability to work from Monday to Friday, in office, during regular working hours between 8 am – 6 pm (you choose your best start and end time, i.e.: 9am-5pm, 10am-6pm) with the flexibility of attending early morning, evening and/or occasional weekend meetings to accommodate physician’s schedules. The Project Coordinator will need to accommodate and manage a flexible schedule. In exchange, the Division supports your work life schedule with returned flexibility along with staff team support. Travel will be necessary across the Maple Ridge and Pitt Meadows region and reliable transportation is required.

Please submit your application through Indeed or by emailing leannehr@rmdivision.ca, attaching your cover letter, resume, and share with us your motivation for wanting to become a part of our team!

Job Type: Full-time

Pay: $24.00-$36.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Work Location: In person