Office Manager

Hallett Homes is a leading-edge luxury residential home builder with an outstanding team that takes pride in building well-made and elegantly crafted homes in the most desirable locations across the GTA.

We are currently seeking a detail-oriented and highly organized Office Manager to join our team. In this role, the candidate will be responsible for managing the day-to-day operations of our office and ensuring that everything runs smoothly and efficiently. This role requires strong communication and problem-solving skills and the ability to handle multiple tasks at once.

Roles & Responsibilities

• Serve as the primary point of contact for all office-related inquiries and requests.
• Handle incoming and outgoing communication, including phone calls, emails, and mail in a professional manner.
• Respond to customer and trade inquiries by phone or email, providing accurate information.
• Greet visitors to the office in a polite and well-spoken manner.
• Sort and distribute incoming mail, both physical and electronic.
• Ensure the office, including the kitchen, boardrooms, and storage areas, are kept clean and organized, and all equipment is in proper working condition.
• Manage office supplies and inventory, ensuring that all necessary materials are available and stocked.
• Assist in the onboarding of new employees, ensuring a smooth transition.
• Deliver cheques, drawings, or other documents to the local municipality or site office.
• Organize office events, celebrations, and team-building activities.
• Provide general office and administrative support to all team members as needed.

Qualifications

• Positive and professional attitude.
• Team player who goes above and beyond to help their team members.
• Previous experience as an Office Manager, Administrative Assistant, or in a similar role.
• Strong organizational and multitasking skills.
• Strong attention to detail with the ability to produce high-quality, accurate work.
• Effective communication skills, both written and verbal.
• Proficiency in Microsoft Office, specifically Word and Excel.
• Friendly and approachable demeanor with a customer-service mindset.
• A valid driver’s license and access to a vehicle are required.
• Experience in the construction industry would be an asset.

If you match the criteria above, please email us with your resume + references, and job history.

We thank all those who are interested, however, only those chosen for an interview will be contacted. No phone calls will be accepted.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• On-site parking
• Vision care

Schedule:

• Day shift
• Monday to Friday

Work Location: In person