Office Manager

About the Company

Haven Greens is leading the way in sustainable agriculture by revolutionizing leafy greens production in Canada with advanced greenhouse technology. Based in King City, Ontario, our cutting-edge facilities use renewable energy and Controlled Environment Agriculture (CEA) practices to provide fresh, locally-grown leafy greens year-round. Building on Kinghaven’s legacy of agricultural innovation, we are committed to reducing the environmental impact of traditional farming and minimizing long-haul transportation.

At Haven Greens, our mission is to set new standards in sustainable food production by integrating technology, science, and environmental stewardship. We foster a culture of innovation and collaboration, offering a dynamic environment where you can grow with us from the ground up. Join us in our journey to deliver high-quality, nutritious produce to our communities while protecting the planet. If you’re passionate about sustainability and ready to take on new challenges, we’d love to have you on our team at Haven Greens.

About the Role

We are seeking a highly organized and proactive Office Manager to join our team at Haven Greens. In this pivotal role, you will serve as the backbone of our office operations, ensuring a productive and efficient work environment. Your responsibilities will encompass a wide range of administrative tasks, from managing office logistics to supporting our staff in their daily activities. By maintaining an organized and well-supplied office, you will enable our team to focus on cultivating high-quality leafy greens and driving the company's success.

Beyond traditional office management, you will play a critical role in supporting our procurement and fulfillment functions. This includes assisting with supplier and customer purchasing processes, handling invoices, and ensuring timely order fulfillment. You will collaborate closely with various departments—such as Sales, Operations, Finance, and Human Resources—to streamline processes and enhance productivity. Additionally, you will assist in planning and executing events that promote our brand and contribute to special projects that foster growth and innovation within our greenhouse operations.

Key Responsibilities

• Office Management: Oversee the setup and maintenance of an organized and efficient office environment, ensuring staff areas are well-stocked, managing office supplies, and coordinating with vendors to promote productivity.
• Supply Chain Support: Assist Sales, Operations & Logistics teams by managing supplier and customer purchasing processes, including issuing purchase orders, handling invoices, and ensuring timely order fulfillment.
• Finance & Accounting Support: Collaborate with the Director of Finance and accounting partners to perform basic bookkeeping tasks such as managing accounts payable and receivable, reconciling bank statements, and maintaining accurate financial records.
• General Operations: Support daily business activities by ensuring seamless processes, assisting with the implementation of new systems to enhance collaboration and productivity, and proactively addressing operational issues to minimize disruptions.
• People and Culture: Support HR initiatives by aiding in new hire onboarding, facilitating staff programs and team-building activities, and coordinating team events to foster a positive workplace culture.
• Event Coordination: Assist in planning and executing on-site events to drive sales and brand awareness, including coordinating logistics for sales meetings, media events, and other promotional activities.
• Special Projects: Contribute to cross-functional projects that support the growth and efficiency of greenhouse operations, collaborating with various teams to achieve project objectives.

Candidate Profile

Must-Haves:

• Post-secondary education
• Minimum of 2 years' experience in office administration or a similar role.
• Proficiency in MS Office Suite (Word, Excel, Teams).
• Familiarity with accounting software (QuickBooks, Plooto, Dext).
• Basic knowledge of bookkeeping and financial record-keeping.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Detail-oriented with a high level of accuracy.
• Ability to handle confidential information with integrity.
• Proactive and able to work independently.
• Strong team player with a collaborative mindset.

Nice-to-Haves:

• Familiarity with procurement systems
• Knowledge of HR processes and onboarding
• Experience with project management software, such as Notion
• Passion for sustainability and healthy living
• Experience in Controlled Environment Agriculture

Working at Haven Greens

At Haven Greens, we are committed to creating a workplace where our team feels supported, valued, and inspired to achieve their best. We believe that a healthy, engaged workforce is the key to our success, and we are dedicated to fostering an environment that promotes both personal and professional growth.

As part of our commitment to your well-being, we offer comprehensive health and dental benefits to ensure you have the care and support you need. We encourage continuous learning and development, providing opportunities for you to grow your skills and advance your career. At Haven Greens, your success is our success, and together, we are building a sustainable future in agriculture.

Other

• Job type: Full-time
• Hiring manager: Chief Operating Officer
• Location: On site, 12945 7th Concession, King City, ON, L7B 1K4
• Start date: December 2024
• Vacation: 3 weeks

Job Type: Full-time

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person