Finance Officer

Position Overview

Working closely with, and reporting to, CAAIN’s Director of Finance (DOF), the incumbent will be responsible for interpreting and analyzing financial data to assist the DOF and CEO in: making key decisions; participating in CAAIN forecasting and budgeting; helping to develop reports for CAAIN’s CEO, Board of Directors, and Shareholders; carrying out operational accounting functions; preparing organizational payroll; conducting financial research; reporting on innovation project/program status; and, participating in preparation of reports for Innovation, Science and Economic Development (ISED) Canada and other funders.

Key Responsibilities

Financial systems and reporting of CAAIN’s portfolio (10%)

• Participates in developing annual budgets, forecasts, and variance analysis for CAAIN projects, programs, and the organization as a whole.
• Participates in preparing dashboard and other reports or updates to support the DOF and CEO in providing updates to the Board of Directors.
• Participates in preparing required financial reports for ISED, as well as any reporting required by other funders.

Financial transactions and payroll (10%)

• Supports payroll functions to ensure CAAIN staff are paid in an accurate and timely manner.
• As requested, enters and records financial transactions and works with the DOF to ensure that all CAAIN financial transactions (revenue and expenses) are executed in an accurate and timely manner.
• Participates in preparing: quarterly and annual financial statements; annual budget; and analysis of budget variances (network and research projects).
• Participates in all operational accounting functions, including: reconciliation of bank accounts; payroll and corporate filings; and preparation of GST returns.

Program and project financials (80%)

• Works closely with Research Project Ultimate Recipients (URs) to ensure understanding and compliance with, and delivery of, their financial obligations.
• Delivers Dext financial platform training and ongoing support to URs and their teams.
• Reviews documents (in Dext) provided by CAAIN’s funding recipients for reimbursement, ensures they are accurate and that the expenses are eligible as per the terms of CAAIN’s funding.
• Contacts CAAIN’s funding recipients for missing documents or answers to questions regarding documents submitted in Dext.
• Works closely with the DOF & Program Managers (PMs) to provide reconciliation and to evaluate financial progress of research project activities.
• Provides reconciliation of CAAIN network activities.
• Reviews revenue and expense contracts and amendments to prepare billings, accruals/deferrals, monthly and/or year-end reporting, and to ensure the signing authority policy has been followed.
• Provides analysis of assigned areas.
• Participates in preparation of quarterly and annual reports to ISED and works with ISED’s claims team to resolve differences.
• Participates in preparation of recipient funding agreements and amendments for CAAIN-approved projects.
• Contributes to performance measurements and evaluations by gathering data needed to populate reports required by ISED and other funders.

Education

Required

• Post-secondary education in Accounting or Finance

_ Preferred_

• University Degree in Accounting or Finance

Experience

Required

3 years of progressively responsible experience in a corporate accounting setting.

3 years of experience reporting on projects or programs.

Extensive knowledge of business, financial and accountability processes.

Preferred

5-to-7 years of progressively responsible experience in a corporate finance or accounting setting.

5 years' experience reporting on projects or programs.

Certifications / Licenses

N/A

Skills and Abilities

Able to work under pressure and meet tight timelines using time management and organizational skills.

Flexible and able to adjust to a changing environment.

Detail oriented with strong analytical and problem-solving skills.

Knowledge of business, financial, accounting, and accountability processes.

Strong interpersonal and communication skills (verbal and written).

Able to convey financial information in plain language.

High level of competency using Microsoft Office 365 suite of applications, QuickBooks and other software relevant to CAAIN (e.g., Dext, program management software).

High level of competency with Excel; able to develop and manage complex spreadsheets.

Attention to detail.

Bilingualism (English/French) is an asset.

Job Types: Full-time, Permanent

Pay: $75,000.00-$100,000.00 per year

Benefits:

• Dental care
• Extended health care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Edmonton, AB T6N 1E4

Expected start date: 2025-06-02