Executive Assistant

Are you seeking a workplace that values your personal and professional growth while challenging and rewarding you? Join our leading firm of CPA’s and Advisors based in Oakville as an Executive Assistant.

Our award-winning culture focuses on supporting and nurturing employees' well-being, creativity, and career growth. We provide continuous opportunities for our team to participate in community initiatives, book clubs, professional development programs, and much more. We are proud to be Great Place to Work Certified and recognized as a Top Place to Work for Women. We also prioritize work-life balance and offer a hybrid work environment.

If you are a self-starter with strong attention to detail, exceptional interpersonal and communication skills, we invite you to join our team. The salary range for this position is $60,000 - $75,000, depending on experience and qualifications.

Responsibilities:

• Prepare documents, letters, memos, client packages, and presentations.
• Manage verbal and written communication with clients, CRA, and professionals.
• Efficiently handle multiple calendars and schedule client meetings.
• Thrive as a self-motivated team player, maintaining focus and accuracy under pressure.
• Provide exceptional client service, acting as a point of contact.
• Ensure timely invoicing and billing.
• Manage partners' phone calls and respond to client queries.
• Handle document collection, distribution, and filing with strict adherence to deadlines.
• Assist with client projects, ensuring deadlines are met.
• Fulfill ad hoc administrative requests, including correspondence and document preparation.

Qualifications:

• Demonstrates dedication and motivation to deliver exceptional client service.
• Proficiency in Microsoft Office tools, including PowerPoint, Outlook, Word, and Excel.
• Possesses a professional and warm demeanor, with a track record of managing sensitive situations tactfully and diplomatically.
• Strong project management abilities.
• Excellent oral and written communication skills to effectively interact with clients and team members.
• A post-secondary education in Administration or a related field is highly valued.
• Minimum of 2-3 years of previous experience as an executive assistant, supporting senior-level executives or partners.
• Demonstrated organizational skills, capable of monitoring and tracking the progress of multiple projects and priorities.
• Knowledge of CaseWare and Taxprep is an asset.

While we appreciate all applications, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $65,000.00-$75,000.00 per year

Additional pay:

• Overtime pay

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person