Executive Assistant

We’re Hiring an Executive Assistant!

Location: Primarily remote, within the Thompson Region. Occasional on-site meetings as needed.

Hours: Full-time (37.5 hours/week)

Compensation: $55,000 - $83,000 per year + health benefits & an RRSP matching program

About us

The Thompson Region Division of Family Practice (TRDFP) is a diverse community of family physicians and nurse practitioners, residents and midwives who provide primary care in Kamloops, Barriere, Scotch Creek, Chase, Logan Lake, and Sun Peaks. We work collaboratively to pursue excellence in family medicine, striving to improve physician and patient satisfaction and wellness. Our goal is to be a model community for the delivery of family medicine and primary health care in British Columbia.

Why join?

At TRDFP, we do things differently. We’re a Teal-Inspired organization, which means we believe in trust, collaboration, and bringing our full, authentic selves to work. We thrive on diverse perspectives, encourage out-of-the-box thinking, and foster an environment where everyone feels valued, heard, and supported.

We know that great work happens in great cultures. Here’s what our team loves about working here:

• Supportive & encouraging environment – we value each person’s strengths and contributions.

• Collaboration & innovation – we think outside the box and work together to make an impact.

• Trust & respect – a safe space to be honest, curious, and lift each other up.

• Real-time recognition – we celebrate each other’s successes, big and small.

At TRDFP, you’ll have the opportunity to:

• Work alongside highly skilled colleagues in an innovative and collaborative setting.

• Contribute to real change in the healthcare system, making a difference in patient and provider experiences.

• Enjoy career growth opportunities, mentorship, and professional development.

• Receive a competitive compensation package, including comprehensive health benefits & RRSP matching.

• Be part of a team that values and recognizes your contributions every day!

What you’ll be doing

As the Executive Assistant to the Executive Director (ED), you’ll play a key role in supporting executive-level priorities and ensuring seamless day-to-day operations. You’ll bring structure, clarity, and coordination to the ED’s schedule, communications, and strategic initiatives—allowing them to focus on advancing the organization’s mission and impact.

This role is ideal for someone who is proactive, detail-oriented, and thrives in a dynamic, purpose-driven environment. You’ll be central to how information flows, priorities are managed, and connections are built—helping to enhance leadership effectiveness and organizational impact.

More specifically, you will:

• Provide high-level administrative support to the ED, including calendar management, scheduling, and travel coordination.

• Track and prioritize action items, support strategic planning, and help optimize the ED’s time.

• Draft professional memos, emails, reports, and presentations that reflect TRDFP’s voice and vision.

• Coordinate board administration—prepare agendas, meeting packages, minutes, and follow-up materials.

• Serve as the first point of contact for internal and external stakeholders, building strong relationships across teams and communities.

• Handle confidential matters with professionalism, integrity, and discretion.

• Create and edit documents and materials with a sharp eye for detail, consistency, and clarity.

• Support cross-functional initiatives and special projects as directed by the ED.

What you bring

• 3 or more years of experience in a similar administrative role supporting senior leadership.

• Post-secondary education in administration or a related field (or equivalent experience).

• Advanced proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint), Zoom, Teams.

• Exceptional organizational and time management skills—you keep things moving and nothing slips through the cracks.

• Excellent verbal and written communication skills.

• Ability to work independently, prioritize tasks, and adapt quickly to shifting needs.

• High emotional intelligence—you build trust, read a room, and know when to take initiative.

• Strong interpersonal skills—diplomatic, professional, and personable.

• A valid driver’s license (preferred but not required) and access to a vehicle.

Ready to apply? Submit your resume and tell us why you want to join our team!

Job Type: Full-time

Pay: $55,000.00-$83,000.00 per year

Benefits:

• Extended health care
• Flexible schedule
• Paid time off
• RRSP match
• Work from home

Schedule:

• Monday to Friday

Application question(s):

• Do you have a valid driver's license and access to a reliable vehicle?
• Are you legally authorized to work in Canada?
• Do you have post-secondary education in administration or a related field?
• Are you proficient with computer and software skills including Microsoft Office 365, Teams, and Zoom?
• Do you acknowledge you are aware this is a full-time term position until March 31, 2027?

Experience:

• recent related administrative: 3 years (required)

Work Location: Remote