Administrative Assistant (New Office)

NUMIS CPAs Inc is expanding and looking for a highly organized and detail-oriented Administrative Assistant to join our team! Reporting to the Admin Manager, you will play a key role in providing essential support to our staff and clients while ensuring smooth execution of daily operations.

Responsibilities

• Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience.
• Communicate with the CRA to address inquiries and resolve any issues on behalf of clients.
• Assist with payment processing to ensure smooth and efficient transactions.
• Enhance client satisfaction by delivering high-quality, timely, and responsive services
• Draft and prepare various communications, including emails and client letters.
• Support workflow efficiency by managing the intake of client documents and ensuring the timely delivery of finalized materials.
• Assist with general administrative tasks as directed by the Office Manager, contributing to overall office efficiency.
• Leverage technology to optimize accuracy and improve efficiency in daily tasks.

Qualifications and Experience

• 2+ years of office/administrative experience, preferably in public accounting
• Strong written and verbal communication in English
• Must have a valid driver’s license and access to a personal vehicle for job-related errands as needed
• Strong listening skills with the ability to take action on direction
• Fast, accurate task execution within a multitasking atmosphere
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint)
• Comfortable in a paperless environment and with various types of technology
• Experience with Caseware, iFirm, or accounting software is a plus
• Excellent time management and multitasking abilities
• Able to work independently and collaboratively as needed
• Skilled at meeting deadlines and managing competing priorities

Why work for us

• 100% paid for health & dental benefits for you and your family
• On top of paid time off, we also offer paid Mondays off during the months of July & August and 1 full paid week off end of December

About the Company

At NUMIS, we take pride in simplifying processes for our clients. We provide assurance, accounting, tax, and consulting services tailored to Canadian businesses and individuals. Originally founded in Vancouver, BC, we have since expanded with additional offices in West Kelowna, Vancouver Island, and Airdrie. We’re excited to continue our growth with the opening of our newest office in Kelowna at the beginning of 2025.

NUMIS CPAs is dedicated to fostering a workplace that is free from discrimination and harassment. We expect all members of the NUMIS community to actively contribute to an environment where everyone feels included and is treated with the respect and dignity they deserve. Our decisions regarding hiring, compensation, training, performance evaluations, and terminations are made fairly, ensuring equal opportunities for all qualified candidates and employees. We continually examine our unconscious biases and take responsibility for creating an inclusive environment where every employee and candidate feels welcomed.

Job Type: Full-time

Pay: $45,000.00-$60,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person