Administrative Assistant

Administrative Assistant

We are seeking an Administrative Assistant that is a leader and change agent for this new model of care. We are a growing clinic and the environment is one of dynamic change. Our team members must have a willingness to face challenges as they arise, productively resolve conflicts and provide creative solutions that enable us to continue our commitment to our vision of “Improving Health Together” as well as our Team Charter.

The Administrative Assistant brings demonstrated leadership qualifications or leadership experience to the team. The Administrative Assistant promotes customer service first and works with the team to enhance access to care. The Administrative Assistant is prepared to work a flexible work schedule to meet the needs of the clinic and the needs of the community. The Administrative Assistant participates fully in continuous quality improvement, self-improvement, team development, community development, health links and fostering community partnerships. Lifelong learning is expected and supported.

Job Requirements:

· Minimum five year’s office experience, preferably in a medical environment

· Experience working in Telus PS Suites.

· Experience in scheduling and managing a schedule for multiple providers required.

· Excellent computer skills including a proficient knowledge of Windows, Microsoft Office Programs (Excel, Word, Outlook, Website development)

· Experience working with electronic medical records.

· Performing reception and reception-related duties, responding to routine inquiries from clients, visitors, and staff; redirect calls or providing routine information requiring a detailed knowledge of the organization’s functions; sharing acquired relevant information with other team members; booking appointments and managing the daily schedule for all team members.

· Manage all specialist referrals, which includes booking appointments and communicating appointments to clients

· Manage incoming mail, faxes, referrals and prescriptions

· Assist with the organization of team meetings, development of agenda, minute taking, preparation and distribution of minutes.

· Protect the public and staff from potential infectious disease.

· Assist the Business Operations Manager with other duties as assigned

Current immunization, Accessibility Training, WHMIS and Mask Fit testing are required and supported by the employer if not in place. Vulnerable sector police clearance is required. The clinic is in Horseshoe Valley. You must have reliable transportation.

Salary/Benefits

• Salary $42,519.00
• Vacation based on experience/education
• Benefits package included after three month probationary period
• 35-hour work week

Additional Information: The Huronia NPLC is committed to an inclusive, barrier-free selection process. Applicants contacted regarding employment opportunities will be asked to advise the Business Operations Manager of any accommodation measures that may be required during the selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

Job Types: Full-time, Permanent

Pay: $42,519.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program
• Work from home

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Oro-Medonte, ON L0L 2L0: reliably commute or plan to relocate before starting work (required)

Experience:

• Medical Administrative: 5 years (required)

Work Location: In person

Expected start date: 2025-01-06