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Administrative Assistant

K'awat'si Consulting and Management Services
4.3 out of 5
Port Hardy, BC
$40,000–$45,000 a year - Permanent, Full-time

Location

Port Hardy, BC

Benefits
Pulled from the full job description

  • Company events
  • Dental care
  • Discounted or free food
  • Extended health care
  • Paid time off
  • Wellness program

Full job description

K'awat'si Consulting Company is seeking an Administrative Assistant to join our team in Port Hardy, British Columbia. The admin assistant will support the KCMS Executive Team in administrative tasks, including meeting preparation, project coordination, travel arrangements, and financial documentation. Facilitate communication, maintain a professional office image, and assist in coordinating projects for K’awat’si Consulting and Management Service.

Duties and Responsibilities:

  • Provide direct administrative and office management support to the KCMS executive team, as directed.
  • Attend and schedule meetings, prepare agendas, and transcribe minutes.
  • Assist with the coordination of various project activities.
  • Communicate maintenance of items from management/staff to GM
  • Prepare travel schedules, book travel arrangements, and make reservations.
  • Complete and review all expense reports, invoices, and other relevant monetary documents.
  • Coordinate logistics of programs including meetings, seminars, workshops, special projects, and events.
  • Assist with reports and presentation preparation.
  • Troubleshoot and escalate office administration issues.
  • Facilitate communication with team members.
  • Create templates and organize resources for the KCMS team.
  • Present a positive and professional image to all visitors, suppliers, inquiries, and other persons.
  • Assisting on projects and programs pertaining to administrative, organizational, operational, and budgeting considerations
  • Coordinate a variety of projects assigned by the GM.
  • Other duties shall be assigned as required.

Experience and Qualifications:

  • University degree in Business Administration or an acceptable combination of education and progressively responsible experience preferred.
  • Minimum 2 years experience in administrative role preferred.
  • Previous experience in project management an asset.
  • Strong knowledge of general office procedures.
  • Able to write and format moderately complex correspondence, including memos, letters, etc.
  • Computer literacy, including effective working skills in MS Word, Excel, PowerPoint and e-mail required.
  • Professional, responsive, and positive work attitude is essential.
  • Meticulous records maintenance skills with the ability to maintain filing systems and basic databases.
  • Superior telephone manners and excellent verbal, written and interpersonal communication skills to communicate with all levels of the organization.
  • Previous experience in project management is an asset.

What We Offer:

  • 1 month of accommodations at company cost, for those relocating outside of Northern Vancouver Island.
  • Assistance in finding long-term housing
  • Enrollment in company benefits after 6 months of employment
  • Extensive wellness program including: Free in-person counselling services, discounted gym membership, free fitness classes, and free smoothies
  • Company events and holiday parties
  • Career Growth and Development Opportunities

Physical Requirements:

  • Must be able to lift and carry up to 50 lbs
  • Must be able to talk, listen and speak clearly on the telephone

Job Types: Full-time, Permanent

Salary: $40,000.00-$45,000.00 per year

Benefits:

  • Company events
  • Dental care
  • Discounted or free food
  • Extended health care
  • Paid time off
  • Wellness program

Schedule:

  • 8 hour shift

Experience:

  • administrative assistant: 2 years (preferred)

Work Location: In person