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Administrative Assistant

Remote

$22.96–$24.32 an hour - Full-time

Location

Remote

Full job description

Prairie Storm Minor Hockey Association (PSMHA) is seeking a detail-oriented and proactive Administrative Assistant to join our Association. This work-from-home role is essential in ensuring the smooth operation of our operations, providing support to the Board of Directors and the Executive Director.

Qualifications and Experience

Strong organizational and time management skills;
Excellent communication and interpersonal skills;
Proficiency in Microsoft Office Suite and other relevant software;
Attention to detail and accuracy;
Ability to work independently and as part of a team;
Passion for hockey and the sports industry.

Key Responsibilities

Plan and coordinate monthly Board meetings and committee meetings when required. Take meeting minutes;
Responsible for basic social media tasks, including writing statuses and scheduling posts;
Develop and maintain registration form in applicable service provider (currently Sports Engine);
Work with the Treasurer to track registration payments;
Ensuring all player registrations have proper documentation is received and filed (birth certificates, and proof of residency, respect in sport for parents);
Create profiles for new players in HCR (Hockey Canada Registry), ensuring that proper documentation is uploaded to the system.
Ensure that all required HCR information has been provided to PSMHA for each player.
Roster teams in applicable leagues by the deadline; update all rosters as required.
Ensure all Vulnerable Sector checks have been received, are updated in HCR, and filed appropriately;
Working with the Development Director, facilitate/coordinate skills sessions (camps/clinics) for applicable divisions for players and coaches, including power skating, goalie clinics, checking, defense development;
With the Equipment Coordinator, manage, maintain, acquire, and distribute equipment owned by PSMHA;
Create team invoices and distribute;
Roster teams in SportsEngine;
Ensure all coaches have applicable coaching certs prior to the deadlines