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Admin Assistant REMOTE HYBRID

HEAD OFFICE CORPORATE SERVICES INC
Grande Prairie, AB
Remote
$41,000–$48,000 a year - Permanent, Full-time

Location

Grande Prairie, AB

Benefits
Pulled from the full job description

  • Flexible schedule
  • Paid time off
  • Work from home

Full job description

Are you someone who enthusiastically embraces the challenge of coordinating and leading others? Do you excel at handling numerous responsibilities in a high-paced work setting? Are you known for your collaborative and effective work style? If so, please continue reading!

ABOUT THE ROLE

We are seeking a dynamic Administrative Assistant to provide comprehensive support to our team. This role primarily supports the President but also plays a key role in ensuring the smooth flow of daily operations. Head Office Corporate Services Inc. is a forward-thinking company, continuously growing and addressing new challenges daily, while providing exceptional value and service to business owners across western Canada. We help business owners build, scale, and structure using a team of skilled accounting professionals.

This is a flexible, hybrid position and will involve supporting the President on-site and remotely. If you’re looking for an opportunity to work with a collaborative group of people to support and enhance the goals and achievements of our clients, and our corporation, this is the job for you.

You’d make a great fit for this role if...

  • You are a team player with a talent for fostering productive working relationships.
  • You are a detail-oriented, self-starter with prior experience in business administration.
  • You have sound judgment and the ability to prioritize tasks effectively.
  • You are an innovative thinker eager to take on new projects and initiatives.

WHAT YOU’LL DO

The daily responsibilities in this role include, but are not limited to:

  • Provide strategic administrative support, implementing innovative solutions and streamlined procedures to increase overall effectiveness and efficiency.
  • Collaborate closely with the President, providing comprehensive support in daily work routines.
  • Manage the President’s calendar, ensuring open communication to verify availability and any schedule changes.
  • Support the President's email account with prompt and confidential handling of correspondence, collaborating with the team for effective communication management.
  • Establish and maintain an efficient digital filing system.
  • Monitor and manage workflows to ensure timely responses, especially for time-sensitive deadlines.
  • Efficiently handle various errands and tasks to support the President.
  • Maintain confidentiality and handle sensitive information with utmost discretion.
  • Assist with client onboarding and follow up activities.
  • Provide marketing support to ensure weekly content, target, and optimization goals are met.
  • Assist with the creation of marketing materials and content, ensuring brand consistency.
  • Monitor the company’s social media accounts, including content scheduling, posting, and follower engagement, to enhance online presence.
  • Provide technical support and maintenance, either using personal skills or coordinating with external services.
  • Ensure team members have necessary support with installation, integration, and functionality of various online software platforms.

WHAT YOU’LL NEED

  • Post-secondary education in communications, business administration or equivalent and related experience.
  • Minimum 3 years’ experience in an administrative role is preferred. Diploma or degree in Business Administration, or related field.
  • Experience working with executives in a rapidly growing environment.
  • Strong adaptability and ability to thrive in a dynamic environment.
  • Excellent written and verbal communication skills
  • Exceptional knowledge and proficiency with cloud-based software including Microsoft Word, Microsoft Excel, Microsoft Teams, SharePoint, QuickBooks Online, and Adobe Pro.
  • Incumbent must maintain a quiet, distraction-free remote workspace.

Core Competencies

  • Have a general awareness of the Generally Accepted Accounting Principles (GAAP) and other accounting standards and practices.
  • Have experience with cloud-based accounting software such as QuickBooks Online, Microsoft Excel and Word, and Adobe Pro.
  • Possess a high level of attention to detail to accurately identify errors and discrepancies.
  • Collaborate effectively with others, contribute to team goals, and communicate clearly.
  • Be able to prioritize tasks, maintain accurate records, and meet deadlines.

WHY JOIN OUR TEAM?

Working at Head Office Corporate Services can accelerate your career and give you the opportunity to work with world-class talent. We’re a team that loves what we do, and we all thrive on our ability to make an impact.

Our company fosters a positive work environment that values learning and development, offering opportunities to expand skills and take on additional responsibilities with potential for advancement.

We offer a competitive salary, commensurate with experience.

HOW TO APPLY

We will be screening applications as we receive them. Don't wait! Apply for this role today and be sure to include a link to a 1 min video in your cover letter explaining why you think you’d be a good fit.

The position will be open until a successful candidate is chosen.

We thank all candidates who apply. Suitable applicants will be contacted directly. No inquiries please.

Job Types: Full-time, Permanent

Salary: $41,000.00-$48,000.00 per year

Benefits:

  • Flexible schedule
  • Paid time off
  • Work from home

Schedule:

  • Monday to Friday

Education:

  • DCS / DEC (preferred)

Experience:

  • Administrative: 3 years (preferred)

Work Location: Hybrid remote in Grande Prairie, AB T8V 4N2

Application deadline: 2024-04-10
Expected start date: 2024-05-01