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Admin Assistant REMOTE HYBRID

Grande Prairie, AB
$41,000–$48,000 a year - Permanent, Full-time


Grande Prairie, AB

Pulled from the full job description

  • Flexible schedule
  • Paid time off
  • Work from home

Full job description

Are you someone who enthusiastically embraces the challenge of coordinating and leading others? Do you excel at handling numerous responsibilities in a high-paced work setting? Are you known for your collaborative and effective work style? If so, please continue reading!


We are seeking a dynamic Administrative Assistant to provide comprehensive support to our team. This role primarily supports the President but also plays a key role in ensuring the smooth flow of daily operations. Head Office Corporate Services Inc. is a forward-thinking company, continuously growing and addressing new challenges daily, while providing exceptional value and service to business owners across western Canada. We help business owners build, scale, and structure using a team of skilled accounting professionals.

This is a flexible, hybrid position and will involve supporting the President on-site and remotely. If you’re looking for an opportunity to work with a collaborative group of people to support and enhance the goals and achievements of our clients, and our corporation, this is the job for you.

You’d make a great fit for this role if...

  • You are a team player with a talent for fostering productive working relationships.
  • You are a detail-oriented, self-starter with prior experience in business administration.
  • You have sound judgment and the ability to prioritize tasks effectively.
  • You are an innovative thinker eager to take on new projects and initiatives.


The daily responsibilities in this role include, but are not limited to:

  • Provide strategic administrative support, implementing innovative solutions and streamlined procedures to increase overall effectiveness and efficiency.
  • Collaborate closely with the President, providing comprehensive support in daily work routines.
  • Manage the President’s calendar, ensuring open communication to verify availability and any schedule changes.
  • Support the President's email account with prompt and confidential handling of correspondence, collaborating with the team for effective communication management.
  • Establish and maintain an efficient digital filing system.
  • Monitor and manage workflows to ensure timely responses, especially for time-sensitive deadlines.
  • Efficiently handle various errands and tasks to support the President.
  • Maintain confidentiality and handle sensitive information with utmost discretion.
  • Assist with client onboarding and follow up activities.
  • Provide marketing support to ensure weekly content, target, and optimization goals are met.
  • Assist with the creation of marketing materials and content, ensuring brand consistency.
  • Monitor the company’s social media accounts, including content scheduling, posting, and follower engagement, to enhance online presence.
  • Provide technical support and maintenance, either using personal skills or coordinating with external services.
  • Ensure team members have necessary support with installation, integration, and functionality of various online software platforms.


  • Post-secondary education in communications, business administration or equivalent and related experience.
  • Minimum 3 years’ experience in an administrative role is preferred. Diploma or degree in Business Administration, or related field.
  • Experience working with executives in a rapidly growing environment.
  • Strong adaptability and ability to thrive in a dynamic environment.
  • Excellent written and verbal communication skills
  • Exceptional knowledge and proficiency with cloud-based software including Microsoft Word, Microsoft Excel, Microsoft Teams, SharePoint, QuickBooks Online, and Adobe Pro.
  • Incumbent must maintain a quiet, distraction-free remote workspace.

Core Competencies

  • Have a general awareness of the Generally Accepted Accounting Principles (GAAP) and other accounting standards and practices.
  • Have experience with cloud-based accounting software such as QuickBooks Online, Microsoft Excel and Word, and Adobe Pro.
  • Possess a high level of attention to detail to accurately identify errors and discrepancies.
  • Collaborate effectively with others, contribute to team goals, and communicate clearly.
  • Be able to prioritize tasks, maintain accurate records, and meet deadlines.


Working at Head Office Corporate Services can accelerate your career and give you the opportunity to work with world-class talent. We’re a team that loves what we do, and we all thrive on our ability to make an impact.

Our company fosters a positive work environment that values learning and development, offering opportunities to expand skills and take on additional responsibilities with potential for advancement.

We offer a competitive salary, commensurate with experience.


We will be screening applications as we receive them. Don't wait! Apply for this role today and be sure to include a link to a 1 min video in your cover letter explaining why you think you’d be a good fit.

The position will be open until a successful candidate is chosen.

We thank all candidates who apply. Suitable applicants will be contacted directly. No inquiries please.

Job Types: Full-time, Permanent

Salary: $41,000.00-$48,000.00 per year


  • Flexible schedule
  • Paid time off
  • Work from home


  • Monday to Friday


  • DCS / DEC (preferred)


  • Administrative: 3 years (preferred)

Work Location: Hybrid remote in Grande Prairie, AB T8V 4N2

Application deadline: 2024-04-10
Expected start date: 2024-05-01