Travel Agent Job Description: Top Duties and Requirements

A Travel Agent, or Reservations Agent, offers travel advice and facilitates bookings in the travel industry for their clientele. Their main duties are to inform travelers about different destinations, travel restrictions, and costs; book trips for them; and ensure they understand what travel documents are needed for the upcoming journey.

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Travel Agent duties and responsibilities

Travel Agents are responsible for ensuring their clients are completely satisfied with their travel bookings. Some day-to-day duties of a Travel Agent include:

  • Provide all relevant information on travel destinations
  • Book tickets, hotels, and rental cars
  • Organize accommodations and ground transportation services
  • Recommend travel tips to ensure safety
  • Find the best possible rates on travel bookings for their clients
  • Facilitate travel for multi-destination trips
  • Ensure passengers understand which travel documents will be needed
  • Advise and plan group travel
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Travel Agent Job Description Examples:

 

Example 1

*About Company: * Trip Support is a Canadian travel agency, specialized in Air flight, multi-day tours and vacation packages. Trip Support is an incorporation (INC) company, which has been established on [phone number]in Toronto – Canada. On [phone number]Trip Support’s branch has also been established in USA ,Newport Beach – California. *Job Summary* The *Vacation Department’s Supervisor* is responsible for aligning agents, employees with business objectives. Incumbent formulates partnerships and delivers value-added services that support business priorities. Interacts with cross-functional teams such as finance, operations, facilities, procurement, and other divisions. The environment is fast-paced and requires a high degree of initiative, judgment, and critical thinking to carry out day-to-day activities. *Supervisory Responsibility* This position has direct supervisory responsibilities and does serve as a coach and mentor for all agents in part of vacations and customer service of this department in the company requiring heavy team engagement and good diplomacy skills. *Essential Functions* · Oversees general Travel Agency functions of the company, reporting directly to the CEO and Board of Directors. · Works with senior managers to develop strategic initiatives that promote a high-performance workforce and a corresponding supportive culture to encourage customer service and sales. Designs and delivers training curriculum and programs for employee and agent training in both online and in person formats using various software and learning systems. · Identifies training needs for business units and individual executive coaching needs. · Following initial training, complete the following steps daily, weekly, or monthly as required: o Complete agent training with new employees including review of monthly staff updates. o Review agent shifts, customer services and sales. o Establish the customer relationship and agent’s follow up to the request. o Maintain agent correspondence with customer and check the video recording to ensure compliance with company standards. · Evaluates employee performance data, tracking daily sales, service measures and comparisons against company data to ensure consistency and achievement of standards. · Assists international employees and agents with expatriate assignments and related issues. · Provides input on business unit restructures, workforce planning and succession planning. · Coordinates the performance management program and related improvement initiatives. · Manages and resolves complex employee and agent relations issues and conducts effective, thorough, and objective investigations to identify and resolve issues as possible. · Maintains in-depth knowledge of legal requirements related to day-to-day management of employees and agents to reduce legal risks and ensure regulatory compliance. · Builds, develops, and maintains ongoing professional working relationships with employees, agents throughout the organization to establish and maintain trust. · Reviews the sales revenue based on the destinations and prepares reports for Board of Directors on top indicators, trends, and decision-making strategies. · Drives continuous improvement in related destinations ,supplier policies, hotel and resort policies, and processes. *Required Skills/Abilities* · Demonstrated proficiency in *all inclusive vacation packages , Tour and packages.* · Demonstrated proficiency in Microsoft Office including Word, Excel, PowerPoint, etc. · Advanced interpersonal, verbal, and written communication skills. -Excellent skills in Travel destinations such as North America, South America, Caribbean destinations. - Excellent skills on Resorts, Resort Facilities, Family Resorts, Adult Resorts and Gay Resorts. · Strong analytical, problem-solving and data management skills to produce reports. · Resourceful and creative to effectively research, benchmark, and support solutions. · Excellent skills in organization, attention to detail, time management, meeting deadlines. · Confident in consulting, guiding, and persuading internal customers and stakeholders. · Ability to learn and maintain product knowledge and stay current on product updates. · Ability to interface with many international destinations to establish relationships and cooperation. · Knowledge of applicable employment laws. · Knowledge of independent contractor regulations specific to travel industry. Application deadline: [phone number]06-19 Expected start date: [phone number]06-19 Job Types: Full-time, Contract Salary: per year Additional pay: * Bonus pay * Commission pay Benefits: * Dental care * Extended health care * Life insurance * On-site parking * Vision care Schedule: * 8 hour shift COVID-19 considerations: We meet the protocol or Covid 19 Education: * Secondary School (preferred) Experience: * Travel Agency: 5 years (preferred) * All inclusive packages: 5 years (preferred) * TICO (preferred) Work remotely: * No

What does a Travel Agent do?

A Travel Agent offers consulting services and advice to prospective travellers. They advise clients about travel destinations they are considering to help them make the right choices for their needs and budget. They are also responsible for explaining travel restrictions, rules, or guidelines to their clients. They can be employed by travel companies, airlines, or hotel chains, or they can function as independent contractors.  

Travel Agent skills and qualifications

A Travel Agent coordinates the perfect travel options for their clients. Here are some of the skills and qualifications required for the role:

  • Exceptional knowledge of the travel industry
  • Excellent customer service skills
  • Ability to multitask
  • Extremely organized
  • Strong communication skills, both oral and written
  • Outstanding attention to detail
  • Excellent computer management skills

Travel Agent experience requirements

A Travel Agent does not generally need experience. However, experience in a customer service-related position is generally considered an asset.

Travel Agent education and training requirements

A Travel Agent usually possesses a secondary school diploma. A college diploma in Travel or Tourism is considered an asset, and having formal training as a Travel Agent will make the candidate stand out for the position. In British Columbia, Northwest Territories, Quebec, Ontario, and Saskatchewan, candidates must have received their Travel Agent certification from the regulatory body in their province. Some agencies will require candidates to also have their Canadian Institute of Travel Counsellors (CITC) certification.

Travel Agent salary expectations

According to Indeed Salaries, the average salary for a Travel Agent in Canada is  $47,156 per year. This will vary based on geographical location, the type of industry employing the candidate, and their level of experience.

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Travel Agent job description FAQs

What is the difference between a Travel Agent and a Tour Operator?

A Travel Agent is the consultant who advises clients on their trips and books the travel package. They handle all reservations and payments. The Tour Operator, on the other hand, is the organizing force behind pre-packaged vacation packages. The Travel Agent has no say in how the Tour Operator plans their packages as they are only responsible for explaining each package to their clients and booking them accordingly.

What qualities make a good Travel Agent?

A successful Travel Agent candidate is someone who is passionate about travel and knowledgeable about every facet of travelling. They are able to listen to clients and understand their needs. Interpersonal skills are essential to a successful Travel Agent. A good Travel Agent will also have excellent sales and customer service skills, and they are able to encourage customers to follow through on their travel plans while assisting them with any questions or concerns they may have.

Do Travel Agents have different responsibilities in different industries?

Yes. A Travel Agent who works for an independent third party will be required to find the best deals for their clients across many different travel companies. A Travel Agent who works specifically for an airline will be focused on pushing their most popular destinations or flight options. In some industries, Travel Agents may work only with large groups or corporate travel. Different from leisure travel, corporate travel has a different goal. Travel Agents working with companies on corporate travel are not going to guide their clients to a new destination. Instead, they will look for the best travel alternatives within given location and date constraints.

What makes a good Travel Agent job description?

A good job description that will attract the best candidates will include a detailed, yet concise explanation of the job description. Applicants want to know whether or not CITC certification is needed, what type of client bookings are typical for the agency, and what the daily quota is in terms of sales, if any. Candidates are more likely to engage with a job description that gives them a clear indication of what will be expected of them on a daily basis, should they get the job.

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