Receiving Clerk Job Description: Top Duties and Requirements

A Receiving Clerk, or a Purchasing Clerk, ensures the business runs efficiently by processing deliveries and returns, and ensuring items are correctly stored. Their duties include updating company inventories after items are received, checking with vendors to ensure that orders arrive on time, and inspecting deliveries when they arrive.

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Receiving Clerk duties and responsibilities

Receiving Clerks update records with computers and paper files, and communicate with vendors. Additionally, they place orders when managers request new items, and make sure truck shipments are unloaded and stocked quickly and efficiently. Other duties and responsibilities in a Receiving Clerk job description may include:

  • Giving feedback to employees and answering questions to improve productivity
  • Creating detailed reports about the items delivered and when new orders should arrive
  • Making payments to vendors within the company’s budget
  • Scheduling deliveries 
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Receiving Clerk Job Description Examples:

 

Example 1

Overview: Multiquip is one of the largest, diversified manufacturers and suppliers of excellent quality products. Multiquip’s comprehensive product portfolio includes light to medium construction equipment, power generators, and lighting. Join our team! Responsibilities: The shipping & receiving associate handles a variety of tasks through the day. Most will be to pick and pack equipment and parts orders and serve walk in customers coming to pick up their orders. Receiving of equipment. A working knowledge of our equipment and product lines is preferred, but not required. Performs Shipping process to include small parcels (UPS, FedEx), skids (LTL) and larger flat-bed / direct to customer loads Basic knowledge of loading heavy equipment with forklift Ensures inbound and outbound shipments are accurate and free of damage. All variances and damages must be documented or reported to his or her supervisor/manager or Plant Manager. Responsible for packing and crating of products and materials to customers. Properly labels and handles shipments, ensuring that the exact number and type of product is loaded and shipped according to the paperwork. Performs loading duties in an efficient manner that meets customer service standards. Maintains a clean, net and orderly work area. Assists in maintaining the security of the warehouse. Performs labeling, sorting, wrapping, packing and repacking as needed; repairs pallets when necessary; All other duties as assigned by Supervisor Qualifications: High School Graduate or Equivalent; three to six months experience in related field in a environment Experience with SAP (or similar software) desirable. Proficient in operating a forklift Experience with heavy equipment Demonstrated experience in accuracy and attention to detail Excellent written and verbal communication skills Both English and French. Team player but also able to work independently Excellent work ethic Detail oriented Highly organized Strong Multi-tasking ability Computer Skills MS Office, specifically Excel and Word; Knowledge of SAP software preferred Multiquip Inc. provides competitive pay and benefits and supports our employees through our values of safety, integrity and respect. Employment is subject to pre-employment physical, drug-screening and background investigation. E-Verify is used to verify a candidates’ legal right to work in the [website] Multiquip Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will received consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other protected class.

What does a Receiving Clerk do?

Many businesses depend on Receiving Clerks for profitable, efficient operations. They check products and equipment for damage. They may return items to vendors when necessary, and they can store items in warehouses and other locations as well. They often communicate with marketing departments and Store Managers to display promotional or seasonal items at the right time and place. Receiving Clerks can work for hospitals, factories, and other businesses that get regular deliveries along with stores, and the items they work with will vary depending on their industry.

Receiving Clerk skills and qualifications

Successful Receiving Clerks are friendly and professional. They work with a wide variety of suppliers and employees and keep track of small details. Top skills and qualifications for Receiving Clerks include:

  • Written and verbal communication skills
  • Computer and data entry skills
  • Organization and time management skills
  • Ability to adapt to changing conditions
  • Understanding the products the business sells, the supplies they use, and the quality levels customers want
  • Understanding of math, accounting, and budgeting
  • Knowledge of applicable laws and regulations

Receiving Clerk experience requirements

Look for Receiving Clerk candidates with one or two years of experience in a similar position. Experience as a Receiving Clerk is preferable, but applicants who have worked in warehouses and have experience with inventory can also be successful. Skills are transferrable between industries, so people who have experience as a Receiving Clerk in a specific industry are still well-qualified to work in a different field.

Receiving Clerk education and training requirements

Candidates for Receiving Clerk jobs require a high school diploma or GED, though an associate degree in business, accounting, business administration, or a similar field would be an asset. Look for candidates with prior forklift certification, as forklift operators always need a licence. Candidates without certification can take a short course before starting work, so if strong candidates don’t yet have a certificate they shouldn’t be ruled out. The requirements vary depending on the province, but training usually takes less than a week.

Receiving Clerk salary expectations

According to Indeed Salaries, average pay of a Receiving Clerk in Canada is $17.09 per hour. This amount depends on the company’s location, the industry, and the candidate’s previous job experience.

Job description samples for similar positions

If a Receiving Clerk isn’t exactly what your company is searching for, some job description samples that could suit your needs include:

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Receiving Clerk job description FAQs

What is the difference between a Receiving Clerk and an Accounts Receivable Clerk?

A Receiving Clerk accepts deliveries from vendors, keeps accurate inventory records, and helps move products. On the other hand, an Accounts Receivable Clerk takes payments from clients, explains bills, and helps the company keep accurate financial records. Receiving Clerks spend more time on physical labour than Accounts Receivable Clerks, and they don’t usually communicate with customers. Both positions do use computers often to record data.

Who does a Receiving Clerk report to?

A Receiving Clerk generally reports to the head of the company’s shipping and receiving department. In some businesses, they report directly to a Chief of Operations (COO) or owner. Receiving Clerks communicate regularly with store managers, members of the marketing department, and warehouse employees.

What is the work environment like for a Receiving Clerk?

Receiving Clerks spend most of their time unloading trucks, processing deliveries and returns, and updating inventories. Most Receiving Clerks work regular business hours, but some work off-hours shifts. The position can be full-time or part-time, and sometimes requires a uniform. Receiving Clerks need steel-toed boots and other safety equipment to work in a warehouse.

What makes a good Receiving Clerk job description?

To write an appealing Receiving Clerk job description, state the industry and outline the products they will be handling. Clearly state any certification requirements, such as a forklift licence, and the location of the warehouse. Be sure to include any benefits like an employee discount or health insurance.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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