How to write a Purchasing Manager job description sample

A Purchasing Manager, or Purchasing Director, is responsible for managing the purchasing department within an organization creating and implementing purchasing policies. Their main duties are to evaluate the purchasing procedures of the company, control the purchasing department budget, and manage costs.

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What does a Purchasing Manager do?

A Purchasing Manager oversees purchasing of raw materials and supplies procured by an organization. They ensure budgets are kept under control, and that all necessary protocols and guidelines are followed. The Purchasing Manager selects vendors and sets budgetary constraints for the purchasing department. They are also responsible for negotiating pricing on behalf of the company and overseeing the negotiation of contracts.

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Purchasing Manager Job Description Examples:


Example 1

Overview: Purchasing Manager Cooke Aquaculture Inc., a dynamic and growing east coast family company, with Platinum Member status in the Canada’s Best Managed Companies Program, is offering a unique opportunity for a highly motivated individual to join the Purchasing Team in the role of Purchasing Manager. Cooke is a global seafood company with operations in North America, Europe, and South America. Our company’s success is driven by our dynamic, highly-skilled and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community. The Role: We are seeking a Purchasing Manager to join our team of professionals in our Blacks Harbour, New Brunswick office. Reporting to the Global Director of Purchasing, this is a wonderful opportunity to grow your experience, utilize your strong leadership skills, provide exceptional customer service, and manage everyday growth. You will be a self-starter with a strong sense of ownership, assertive follow-through, and a passion for the highest level of customer satisfaction. You possess the ability to communicate effectively across all levels of the organization and thrive in a fast-moving dynamic environment. Solid judgement, strong and decision-making skills with a keen eye for detail are also key attributes. Proven work experience in a Purchasing Manager role would be preferred. Bachelor’s degree in supply chain management would be ideal, however, completion of or enrollment in Supply Chain Canada’s SCMP designation program would be considered an asset. Key Developing and implementing local purchasing strategies. Managing daily purchasing activities, supervising staff, and allocating tasks. Identify, track and report on key performance indicators that are designed to reduce expenses and improve departmental effectiveness. Working with stakeholders to develop forecasts of demands; determining quantities needed and the timing of future delivery requirements and to ensure that all procured items and services meet the required quality standards and technical specifications. Craft and implement negotiation strategies that result in supplier agreements with optimal commercial terms. The Opportunity: The role description is just one part of the story. This is an opportunity to grow, to work within the parameters of the role but to reach your fullest potential. We are a team that is driven to succeed. We count performance, we reward contribution, and we recognize talent. It is about being at the center of a growing, global leader in seafood and knowing you are part of that growth. The ability to bring your passion for learning, desire for growth and energy for moving your career forward is what we offer. The Why: Why Cooke? Simple – we are a company that rewards initiative, resourcefulness and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future. We thank all candidates for their interest, however, only those selected for interviews will be contacted.

Example 2

Salford Group Inc. is a global manufacturer of farm tillage, application and seeding equipment. We are experiencing tremendous growth and have an exciting opportunity for a *_Corporate Manager of Purchasing._* This position plays an integral role in our Senior Leadership team, reports directly to the VP of Operations and is responsible for leading our global purchasing program and team across Salford’s 5 manufacturing facilities in Canada and USA. The *_Corporate Manager of Purchasing_* will oversee a significant annual spend on all commodity groups including hydraulic hoses and fittings, electrical motors and harnesses, assembly hardware, carbon and stainless steels, paint and welding supplies, safety supplies, general MOR’s, gasses and energy and factory supplies. A key focus is cost reduction opportunities and waste elimination. *Performance Expectations: * · Develop and implement central purchasing best practices across Salford Group’s five (5) plants. · Identify specific commodity management strategies with the business leaders to create awareness, improve alignment, and ensure effective business engagement and implementation · Create, align, maintain, and rollout Salford’s purchasing strategy · Closely manage the company-wide carbon and stainless steel program, developing purchase strategies and aligning with steel mills for direct-supply. · Establish standards for and drive improvements in purchasing data management · Work with Plant Operations leaders, building strong relationships and communications · Develop and implement various performance management and analytical tools, negotiation preparation methodologies and sourcing execution practices, purchasing data management, spend analysis and vendor scorecard reporting processes · Develop annual performance objectives and cost savings targets for the purchasing team, including the development of short-term and long-term estimates · Track and report key metrics and KPI’s, including purchase price variance and overall savings. · Negotiate contracts and resolve disputes with suppliers. Negotiate terms with new suppliers and changes to agreements with existing suppliers *Qualifications* · Post-Secondary degree in Engineering, Commerce or Material Management · Supply Chain Management Association or Professional Purchaser (CPP)designation is preferred · At least 15 years (manufacturing sector) in purchasing planning and operations including sourcing & contract management, inventory management and purchasing operations · Have a strong commodity background ideally in Steel · Knowledge of Material Indices and fluctuations · Minimum 5 years of related experience managing/supervising direct reports · Proficient in cost benefit and business analysis, MS Office applications (advanced excel) · Strong project management, planning and organizational skills · Excellent analytical and problem-solving skills, presentation, verbal and written communication skills · Experience with Infor SyteLine or equivalent ERP system (SAP, JD Edwards) is a definite asset *Desired Leadership · Proven success in large organizations experiencing significant growth, with a demonstrated track record of influencing authority at all levels and implementing supply chain strategies · Positive, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and passion. · Strong coaching, mentoring and change management skills · A Team player supporting organizational goals and targets · The ability to foster strong relationships both internally and externally · Effectively Communicate with co-workers, customers and suppliers about operational matters *Benefits: * · Health care benefits including dental and vision · RSP matching program · Employee Assistance Program · Paid time off · Flexible work arrangements · On-site parking · Social Club that offers social events throughout the year · Work with other bright, talented people and discover opportunities for professional growth, and much more! Interested candidates are invited to submit their resumes in confidence, via Indeed or, to: Salford Human Resources We thank all those who apply, but only those selected for an interview will be contacted. Salford is in compliance with the Accessibility for Ontarians with Disability Act (AODA), [phone number]and will, upon request, assist those who may require specific accommodations due to a personal disability. We would ask that those who require assistance to notify our offices as soon as possible if accommodation is necessary. *COVID-19 considerations: * To keep our employees as safe as possible, we have COVID-19 protocols in place including PPE, daily screening, social distancing and cleaning procedures. Job Types: Full-time, Permanent Benefits: * Casual dress * Dental care * Disability insurance * Employee assistance program * Extended health care * Flexible schedule * Life insurance * On-site parking * Paid time off * RRSP match * Vision care Schedule: * Monday to Friday * No weekends Work remotely: * No

Example 3

*What We do* We invent, design, manufacture, sell, and support Planar Motors. They are smart conveying robots that use magnetic forces for levitation and propulsion with six degrees of freedom. It is ideal for applications ranging from clean to harsh environments, and is a disruptive technology that is transforming the manufacturing industry. *The Ideal Candidate* We are seeking a driven individual for an opportunity in the area of purchasing and production planning. We are looking for a candidate that: * Enjoys the challenges of working on a truly innovative product. * Able to take leadership and want to make an immediate impact. * Attitude to pursue excellence. *Key Responsibilities* * Complete production planning based on forecasted usage, identify and solve critical supply chain issues * Develop sourcing strategies, discover new suppliers, negotiate prices with vendors, examine existing contracts, and find ways to reduce purchasing costs. * Maintain relationship with vendors and suppliers and negotiate contracts for more complex purchase orders. * Evaluate and analyze purchasing trend and price trend to identify forecasting demand and minimize purchasing costs. * Evaluate all es and coordinate with vendors to provide required component bids and analyze all vendor performance to improve all purchasing process. * Develop and maintain professional relationships with all suppliers, prepare reports for purchasing department, provide support to managers to plan and execute all purchasing processes, and provide an effective interface with all departments. * Manage all supplier contracts, assist to administer best pricing strategies for all purchase materials and suppliers, analyze all new issues in materials, recommend strategies to improve quality, and manage inventory levels for all products. * Act as a leader and change agent while preserving internal and external relationships. *Qualifications: * * Bachelor’s Degree (Logistics, Procurement, Supply Chain) or equivalent combination of education and experience. * Minimum 5 years of experience in purchasing field or related, preferably in electronics manufacturing industry. * Expertise in using MRP systems. Experience in implementing, providing training, and supporting the MRP system roll out is a bonus. * Directly related experience with local electronic component distributors, related industry suppliers, electronic component nomenclature, and manufacturer's part numbers. * Strong negotiating skills. * Excellent interpersonal, organizational, and verbal/written communication skills. * Strong work ethic, self-directed, determined, customer/team-oriented, energetic, enthusiastic, and results-oriented. * Demonstrated tenacious follow-up ability, attention to detail, analytical, problem-solving, and decision-making skills. * Ability to multi-task, judge priorities, and handle a variety of duties/assignments at once (sometimes under pressure) with a positive attitude. * Ability to coach team members and increase the skillset of the team. * Demonstrated leadership skills and taking initiative. * Strong computer skills, particularly Microsoft Office suite of tools (Excel, Word, Outlook, etc.). Job Types: Full-time, Permanent Salary: per year Benefits: * Casual dress * Dental care * Disability insurance * Extended health care * Flexible schedule * Life insurance * On-site parking * Paid time off * Vision care Schedule: * Monday to Friday COVID-19 considerations: no external visitors, employees properly distanced and wears proper PPE in shared spaces. enhanced cleaning schedule Ability to * Richmond, BC: reliably commute or plan to relocate before starting work (required) Education: * Bachelor's Degree (required) Experience: * Purchasing: 5 years (required) Work remotely: * No

Example 4

*Bilton Welding and Manufacturing Ltd., in Innisfail, AB is looking for a well rounded and organized Procurement Manager* *with excellent managerial skills to join our team!* *Why Join Bilton: * Our organization strives to offer competitive wages and benefits. Bilton believes that our people are our strength; therefore, we reward outstanding performance and innovation. We provide equal opportunities for our people to achieve their career goals. *Essential Job Functions: * * Manage the planning and implementation of activities related to the timely scheduling, receipt and inventory control of production materials. * Develop, implement, and maintain policies, procedures, and material control systems to reduce costs, streamline procedures, and implement solutions. * Oversee processes to maintain correctly balanced inventory levels on all purchased material and supplies to prevent out of stock conditions, while minimizing on hand inventory. * Manage and train material management personnel to enhance their job specific and soft skills with the objective of continuous improvement in product cost, quality and delivery, and in developing effective long-lasting relationships with internal and external customers. * Ensure the accurate receipt of all incoming materials. * Ensure the efficient and organized storage of all warehoused materials. * Manage and facilitate the enhancement of improved communication and smooth interface between departments and individuals regarding plans, programs and/or problems. * Select, develop, and evaluate personnel to ensure the efficient operation of the materials management function. * Establish and maintain metrics to measure performance against scheduling, inventory, logistics, and other pertinent operations goals. * Ensure the timely handling and shipping of finished product at the lowest possible cost. * Serve the organization as the resident subject matter expert of the ERP business system. * Lead and participate in team initiatives that study, analyze and develop solutions aimed at improving the material planning, warehouse and logistics systems. * Perform other related duties as assigned. * Establish and track meaningful departmental reports / measurements. * Proactively lead the materials handling department to continuously improve processes and procedures. * Provide software training, such as M2M, as needed to employees throughout the Company. * Adhere to company policies, procedures, and ethics codes and ensure that they are communicated and implemented within the department. * Plan and execute physical yearend inventory count. *Non-essential Job Functions: * * Ensure that new staff is trained and mentored accordingly * Set employee schedules to coincide with the workload changes * Perform employee reviews * Notify the CEO and Senior Management of any issues as they arise *Key Role Qualifications, Skills and Experience Required: * * Experience in a manufacturing environment with extensive experience in inventory, planning, and MRP systems. * Knowledge of supervisory practices and principles. * Knowledge of management and distribution for a major operation. * Attention to detail to ensure accuracy in all work. * Great communication, organizational, and interpersonal skills. * High degree of personal initiative, energy, and passion for effective business processes. * Ability to multi-task many different activities and prioritize among them to maximize output of available resources. * Ability to handle the stress of a fast paced and ever-changing work environment. * Asks critical, insightful questions, and probes all sources for information that facilitates problem solving. * Self-motivated. * Ability to change direction and handle multiple and tasks on a regular basis. * Ability to positively motivate individuals and teams to meet or exceed project expectations. *Position and Application Details: * We provide hands-on training and an opportunity to work on some of the most interesting projects and applications in the Oil and Gas industry. This is a full-time permanent position with competitive starting wages and benefits packages. If you would like to be a part of our growing and dynamic team of professionals that take pride in their work and strive to be the best in the industry APPLY today! *Thank you to all applicants; however, only candidates selected for an interview will be contacted.* Job Types: Full-time, Permanent Benefits: * Dental care * Extended health care Schedule: * 8 hour shift * Monday to Friday Experience: * purchasing: 1 year (preferred) Work remotely: * No

Example 5

*Attention Coffee Lovers!* Beanwise is Canada's largest coffee & tea store. With over 25 years of combined experience in the specialty gourmet coffee industry. Specializing in the single serve coffee industry, Beanwise is a proud seller of over 300 varieties of coffee for any coffee brewer, and over 60 different loose leaf teas! Additionally, we carry a number of coffee, tea, and espresso brewing systems. This is the place coffee lovers come to have all of their coffee and tea related questions answered! We currently have an excellent opportunity for you to work with a high-energy, results driven team of sales representatives. Our ideal candidate for this role is extremely reliable, sales oriented and approachable! As a member of our outstanding team you would be responsible for staying current on all coffee and tea industry trends and employing this knowledge when serving guests with friendly, individualized attention towards each guest. Purchasing Manager * Lead the organization’s planning functions to minimize the overall costs without compromising quality or reliability of supply * Liaise with cross functional teams such as suppliers and customer service/sales to ensure products are available at all times * Develop and evaluate planning budgets, policies, systems, procedures. * Keep up to date on market trends and commodity impacts to identify and anticipate potential risks to material, cost, and/or quality * Maintain an approved vendor/supplier database * Assist in evaluating and negotiating complex or strategically important relationships to secure terms that are the in best interest of the organization * Monitor inventory levels and expenditures * Prepare and present regular reports as required by Management * Perform special projects and other duties as required * Bookkeeping duties Qualifications: * Strong organizational, coaching and leadership skills * High degree of awareness for supply chain risk analysis and mitigation * Comprehensive understanding of entire supply chain * Possesses strong verbal and written communication skills * Fluency in spoken and written English * Experience or working knowledge in the coffee and tea industry * Knowledge of new technologies, platforms, very strong computer skills. * Ability to occasionally travel between stores * Working knowledge of Project Management principles and practices. * Current knowledge of best practices for management of offshore suppliers, logistics, importing, taxes, duties, fees, etc. * Professional Purchaser education and/or certification, and/or Bachelor of Commerce in Supply Chain Management is an asset Job Types: Full-time, Permanent Salary: From $20.00 per hour Benefits: * On-site parking * Store discount Schedule: * 10 hour shift * 8 hour shift * Monday to Friday * Weekend availability COVID-19 considerations: Must be Vaccinated Work remotely: * No

Purchasing Manager duties and responsibilities

A successful Purchasing Manager must have a detailed understanding of the company’s purchasing procedures. Some duties and responsibilities a strong candidate must be able to perform include:

  • Control the purchasing of raw materials, contracts, and other goods and services
  • Set and enforce a budget for the purchasing department
  • Evaluate purchasing policies
  • Develop and implement purchasing policies
  • Hire and train purchasing department staff
  • Maintain records of inventory to determine when new goods need to be ordered
  • Oversee the negotiations of all purchases made by the purchasing department
  • Negotiate on behalf of the organization and maintain good relationships with vendors

Purchasing Manager skills and qualifications

Purchasing Managers need to be organized and detail-oriented. Some additional skills and qualifications needed include:

  • Excellent time management skills
  • Exceptional leadership skills
  • Strong communication skills
  • Excellent negotiation skills
  • Adaptability
  • In-depth understanding of the market
  • Ability to maintain and control a department-wide budget
  • Excellent analytical and reporting skills

Purchasing Manager experience requirements

Ideal Purchasing Manager candidates will have prior experience in the same role or a similar Finance Management-related role. Candidates with three to five years experience in a lower-level position, such as a Purchasing Agent, should also be considered for the position if they have demonstrable leadership experience.

Purchasing Manager education and training requirements

An ideal Purchasing Manager candidate will have a university or college degree in business administration, commerce, economics, or a related discipline. Purchasing Manager candidates who work in specialized industries may need a related degree to ensure their expertise and knowledge. Candidates with a Supply Chain Management Professional (SCMP) qualification may also  be at an advantage due to their additional training.

Purchasing Manager salary expectations

According to Indeed Salaries, the average salary for a Purchasing Manager in Canada is $71,522 per year. Salaries vary based on external factors such as geographical location, size and type of industry, and level of experience.

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