Purchasing Agent Job Description: Top Duties and Qualifications

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Purchasing Agent job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Purchasing Agent
  • Senior Purchasing Agent
  • Purchasing Agent (with MRP Concept proficiency)
  • Purchasing Agent (Part-Time)
  • Buying Agent
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Purchasing Agent Job Description Examples:


Example 1

*Summary* The ideal candidate will be responsible for procuring raw materials, supplies, equipment, and services for operations. Duties will also include the review of requisition requests, prepare purchase orders, and solicit bids for goods and services. *Key Responsibilities: * * Accountable for all purchasing activities, managing suppliers, in a fast-paced high-volume environment; * Process purchase requisitions and issue purchase orders for products and services based on negotiated costs and deliverables; * Manage a portfolio of materials and suppliers to ensure that product manufacturing targets are met; * Ensure continuous supply of required goods and materials, and communicate any supply problems which may pose a risk or impact to business operations; * Identify new or alternate sources of supply while maintaining alignment to the long-term supply chain strategy; * Work cross-functionally across the organization and with suppliers to solve any issues related to material supply, costing, and any related discrepancies regarding purchase order to invoice; * Coordinate shipments and receive/track deliveries; * Monitor and adhere to applicable laws, regulations, and policies regarding the purchase of goods and services; * Perform all other duties as assigned. *Qualifications & Key Competencies: * * BS in Business Administration or related field; 3+ years’ related experience as substitute; * Experience with domestic & international shipping and logistics by ground, air and ocean is an asset; * Strong Microsoft Office application skills, including Excel and Word; * Excellent customer service and interpersonal skills with the ability to communicate effectively both written and verbal; * Strong team player with the ability to build strong, collaborative relationships with Sales, Shipping & Receiving, Engineering, Suppliers and Customers; * Self-motivated, with strong organizational skills and the ability to prioritize tasks in a fast-paced environment; * Ability to work under pressure and achieve deadlines; * Strong analytical skills with high attention to detail and an ability to follow policies and procedures. Job Types: Full-time, Permanent Schedule: * 8 hour shift

Example 2

Applied Electronics is a national industry leader in Digital Media Integration Solutions and Service, specializing in professional audio visual and broadcast media technology systems. Our core strength is centered on our ability to provide customers with the highest degree of professionalism and customer satisfaction in all aspects of our business processes. We have offices in Toronto, Ottawa, Montreal, Calgary, Edmonton, and Vancouver. *Purchasing Agent* We are seeking a Purchasing Agent who thrives in a collaborative environment with administration and management staff to maintain appropriate levels of inventory to meet sales demands. Responsible for the tactical procurement of commodities for all Applied Electronics’ locations across Canada, you enjoy strategic relationship development with key suppliers, establishing quality control processes with suppliers across the globe, and delivering unparalleled customer service to both our internal and external clients. *Job Duties & Responsibilities* * Source suppliers and merchandise based on quality, availability, reliability, and technical support. * Evaluate suppliers, negotiate contracts, and review the quality of products. * Purchase products and services for client organizations to use or resell, while monitoring and expediting orders to ensure that equipment procurement meets project timelines. * Develop and maintain a database of vendor price lists. * Authorize payment for purchases and issue POs. * Verify purchase requisitions, resolve discrepancies, and recommending alternatives. * Transfer available inventory items by verifying stock and schedule deliveries. * Prepare purchase orders, coordinate with suppliers on recommended substitute items, and obtain approval from management. * Verify receipt of items through order reconciliations, while resolving shipments in error with suppliers and processing returns documentation. * Generate reports for purchasing planning and control, analyze and summarize data trends. * Post-secondary diploma * 1+ years of experience in a similar role * Experience with using an ERP system * Familiar with standard procurement concepts, best practices and techniques * Good understanding of all logistic method and import/customs procedures * Strong problem identification and resolution skills * Analytical thinking, planning, prioritization, and execution skills * Effective attention to detail and a high degree of accuracy *WHY JOIN US?!* * Competitive pay: Salary, Bonus, Commission * Vacation and paid time off * RRSP match * Flexible scheduling, work from home program * Technical training and continued education * Extended health, vision, dental care benefits plan * Life and disability insurance * Wellness and employee assistance program * Family-operated business with core values: Integrity, Quality, Innovation, Commitment, Learning, and Teamwork * Company perks Job Types: Full-time, Permanent Additional pay: * Bonus pay Benefits: * Casual dress * Company events * Dental care * Disability insurance * Employee assistance program * Extended health care * Flexible schedule * Life insurance * On-site parking * Paid time off * RRSP match * Vision care * Wellness program * Work from home Schedule: * Monday to Friday COVID-19 considerations: Applied Electronics is an Essential Service Provider of media & communications technology. We have modified operations with protective measures in place to keep our employees safe while we cautiously operate to support other essential service businesses. Education: * DCS / DEC (preferred) Experience: * purchasing: 1 year (preferred) * ERP systems: 1 year (preferred)

Example 3

Wolseley Canada requires new employees to be fully vaccinated for COVID-19 as defined by Health Canada, subject to applicable, verified accommodation requests. As the world’s number one distributor of heating, plumbing, industrial, and waterworks supplies, we know that talented people are essential to maintaining our success in the future. Wolseley Canada provides an environment where employees can take their skills, talents, experience and interests to the next level to grow professionally and build rewarding careers. Wolseley Canada offers many challenging and diverse career opportunities in our local branch networks and throughout our Regional and Corporate offices across Canada. We are driven to achieve results, collaborate with each other to determine the best course of action, hold ourselves accountable at all times and demonstrate resilience when new challenges come our way. Does this sound like you? Do you want to make a difference and grow your career? If so, then come join our talented and high performing team. Job Description *KEY * Displays the ability to understand all lines assigned to purchase, to build the best relationship with the vendors and to ensure all daily commitments to the branches are met including, but not limited to, inventory replenishment and branch requests. * Knowledgeable of reviewing items for replenishment from vendors and expediting vendor POs. * Ability to understand and manage to specific inventory and service related KPI’s such as Inventory Investment and DOI. * Ability to forecast future demand using analytical tools such as Excel and Access. * Understands the various types of DC programs (sole, primary, alternate) and uses the tools to maximize the branch compliance. * Works with Vendor Costing to ensure costing is up to date with costs & es. * Understands impact of A/P to PO variances and works with Finance to resolve effectively * Consistently displays a customer service attitude toward the branches and demonstrates ability to identify areas for improvement and suggest solutions to meet the customer/branch expectations. * Represents the company in a professional manner at all times ensuring quality customer service. * Abides by all policies, rules, and regulations of the company including all applicable safety rules, regulations and procedures. *Knowledge Requirements* * Post Secondary education in Business Administration or related field * a minimum of two (2) years related experience in purchasing * CSCMP (Certified Supply Chain Management Professional) Certification is an asset * Working knowledge of Syntax and WMS High Jump is an asset * Proficiency using a variety of Microsoft Office applications including: * Strong understanding of Microsoft Outlook * Strong understanding of Microsoft Excel * Basic understanding of Microsoft Access * Working knowledge of purchasing, warehouse and inventory control policies, processes and procedures Fluency in both French and English would be an asset. Job Type: Full-time

Purchasing Agent job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Purchasing Agent job summary

Our pre-owned car dealership seeks an entry-level Purchasing Agent to join our growing team. We’re opening a new location across town and sending our purchasing department to that campus, so we’re hiring a Purchasing Agent to start at our flagship location. If you love cars and understand how they work, you might be perfect for this position. We need someone who has experience working on cars or who is willing to learn. We offer in-house training during the first two weeks of employment, but we’d like you to hit the ground running. The benefits package includes generous paid time off.

Purchasing Agent responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

  • Seek out and evaluate used cars for sale through local and out-of-state vendors
  • Negotiate purchase prices on used cars and determine whether to purchase or pass based on our in-house guidelines
  • Visit local dealers on a regular basis to peruse new inventory and maintain positive working relationships with those vendors
  • Keep meticulous records on all transactions and submit them to our accounting department monthly for auditing
  • Inform vendors of our purchasing requirements and ensure all tasks are fulfilled, from producing new keys to providing maintenance records

Purchasing Agent qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

  • Bachelor’s Degree in Business Administration or related field required
  • Prior knowledge of vehicles and their mechanics highly desired
  • Working knowledge of major makes and models of popular vehicles
  • Excellent written and oral communication skills and negotiating skills
  • Reliable transportation required
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Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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