Project Coordinator Job Description: Top Duties and Requirements

A Project Coordinator is a key part of any campaign as they ensure that the projects are completed on time and within budget. The main responsibilities of a project coordinator include working with team members to create a realistic timeline, following up with team members to ensure everything is running smoothly, and tracking project progress in a variety of ways. 


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Project Coordinator duties and responsibilities

When writing a job description for a Project Coordinator, it’s important to specify the duties and responsibilities required to excel in the role, including: 

  • Ensuring project team adheres to provided timelines and deliverables
  • Ensuring documentation is maintained throughout the length of the project
  • Communicating plans, actions, risks, and issues with key stakeholders
  • Solving any issues that may arise during the project
  • Managing and building relationships with multiple teams 
  • Assisting the Project Manager with administrative functions and processes 
  • Managing day-to-day activities for the Project Management team
  • Analyzing project data and producing progress reports 


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Project Coordinator Job Description Examples:


Example 1

Techify Inc. is hiring a Project Coordinator to support our Projects team and be a key part of our next stage in growth. While this is a non-technical customer service role, it is important the successful candidate has a demonstrated understanding and passion for technology. Who We Are: Techify saves time and reduces risk for clients by providing Intelligent Technology services and support. We are a high performance outsourced IT department for more than 40 companies around the GTA. Our Purpose: To do right by our team, our clients, and our company. Our Values: Growth Mindset, Going to the Front of the Net, Belief in the Techify Way. We want to hire you if: You have post secondary education in an administrative discipline. You are working towards Project Management Professional (PMP) designation or similar certification. You have advanced computer skills, specifically in Microsoft Office applications. You have experience with service scheduling and working with internal and external customers. You have the ability to handle multiple priorities in a fast-paced working environment. You are the type of person who thrives on solving problems. You have a high standard for strong client service. You don’t get annoyed by attention to detail, you know it’s what leads to success. You have a growth mindset and know any process, procedure or approach can always be improved. When you listen to people who are talking but not communicating, you can make sense and get them on the same page. You are able to maintain your calm in high-stress, constantly-changing situations. You get excited when you’ve brought all the pieces together and made a team succeed. You work well with others and often find yourself leading the team. Things You Might Have Done Last Week if You Had Worked Here: Sent a status update to clients. Sent a e or proposal to a client for hardware, software or services. Handled an escalation from a vCIO or client by making sure an issue got taken care of. Assisted the Project team with follow-ups to support project issue resolution. Worked with a vendor on timelines surrounding purchasing. Trained on a product or service we provide to improve your knowledge. Prepared and distributed department metrics Provided support on project related administrative tasks by coordinating and managing project documentation, internal files, project records and client shipments. Compensation: Competitive salary Corporate profit-sharing bonus Health and Dental benefits Group RRSP and company matching plan Yearly technology device allowance Paid birthday off as well as paid personal days Onsite Office Gym To Apply: 1. Please visit our BambooHR Company Site, and follow the steps to apply to the Service Coordinator Manager position, found here: [website] and click the orange button at the bottom of the page that says &;Apply for this Job&; 2. Complete the following survey: *Please note, an applicant will not be reviewed until they have completed the Culture Index Survey. About Techify Inc. Techify saves time and reduces risk for clients by providing Intelligent Technology services and support. We do this through Implementing our Intelligent Technology standards, aligning IT strategy to business goals and delivering a consistent computing experience to our clients. While most IT teams are consumed by firefighting issues, Techify focuses on fire (issue) prevention to boost productivity and help an organization make the most effective technology decisions to advance their overall business strategy. Techify is a key business partner to more than 40 professional services firms and non-profits of various sizes around the GTA. We have been recognized four years in a row by MSPMentor as one of the top 500 managed services providers in the world and one of a select few on the list from the GTA.

Example 2

*Job description* Atlas Dewatering Corporation, established in [phone number], has well over seventy years of experience in the construction industry for construction dewatering and environmental groundwater/surface water management. Atlas also specializes in bypass pumping systems, providing pump rentals, sales, and service. We pride ourselves on quality workmanship and service with knowledgeable and dedicated staff in both dewatering and bypass projects. *Summary of Function: * Atlas Dewatering Corporation is seeking a dedicated Estimator with experience in estimating and preferably some experience in construction dewatering/bypass pumping, geology, hydro geotechnical studies and environmental. They are responsible for working on and completing estimates for tendered & negotiated projects and providing estimating support to the estimating team, as well as our project management groups. They will make profitable and competitive bids by coming up with all the cost information needed for construction project tenders. Main responsibilities involve reviewing construction plans and specifications, and then designing appropriate dewatering/by-pass solutions for diverse projects while ensuring consistency with company strategy, commitments, and goals. The health and safety of employees, clients and property is a key aspect of this job. *Responsibilities: * * Locate and source available by-pass projects for tender and attend pre-bid/site meetings. * Review project drawings, specifications as well as engineering and environmental reports. * Compile and execute detailed by-pass ations. * Evaluate and aid in designing filtration and treatment systems, * Establish and maintain current client and potential client relationships. * Work closely with outside engineers, clients, consultants, government agencies to obtain and manage project related permits. * Maintain and organize project files, production, and summary for project invoicing. * Implement and manage change orders to achieved project milestones. * Perform follow-ups to projects and keep a record of contract awards for market assessment purposes. * Follow-up/pursue unawarded bids to make Atlas Dewatering Corporation the successful bidder. * Prepare pre-qualifications, presentations, billings, and submittals. * Visit job sites and contractors’ offices when necessary to review their dewatering/by-pass requirements. * Evaluate and aid in the design of dewatering/filtration/treatment systems. * Maintain estimating database with Atlas’ electronic software. * Provide support to the estimating, project management and operations teams. * Other duties as assigned. *Qualifications and Experience: * * Technical college/university graduate or with subsurface construction experience such as, sewer infrastructure, tunnels, underground building foundations and structures alike. * Experience in construction by-pass pumping. Environmental Experience is a positive. * Strong interpersonal, team building, negotiation, and communication skills. * Proven ability to create, compose and edit detailed proposals. * Must have strong computer skills in Microsoft office suite. * Must have outstanding organization and planning skills. Job Types: Full-time, Permanent Salary: per year Job Types: Full-time, Permanent Salary: per year Experience: * Estimating: 1 year (preferred) * Pump: 1 year (preferred) Work remotely: * No

Example 3

*Description: * Nu Build Contracting Inc., is looking for a Project Coordinator to help support the office and field staff. You will be reporting to the Project Manager and occasionally support the Construction Manager. The Project Coordinator will be mainly responsible for submitting and managing locates, applying and obtaining Road Occupancy Permits, arranging access to buildings and ensuring all drawings/ pertinent information is included in the field packages. * This is a full-time position with Benefits. * Competitive Wage *Responsibilities: * * Read/ interpret Bell & Rogers construction drawings * Draw/ sketch drawings for locate submissions * Manage locates, track and follow up with LSPs * Contact and coordinate access to Customer Premises * Submit and acquire Road Occupancy Permits for Projects * Manage Project Deadlines * Respond to client emails * Prepare job packages for field crews * Receive and track delivered materials/ Cables for projects * Other Duties as assigned by Construction Workerager or Administrative Manager * * Proficiency in MS Office * Great Understanding and relationships with LSPs * Strong understanding of ON1Call * Strong understanding of Bell/ Rogers terminology and drawings/Scope of work * Great communication skills * Background in Civil/ Engineering * Background in * Able/ Willing to work outside (on-site) when required Job Types: Full-time, Permanent Experience: * Project Coordinating: 3 years (preferred) * Utility/ Telecom: 3 years (preferred)

What does a Project Coordinator do?

A Project Coordinator is typically assigned to one project at a time. In large organizations, there may be multiple Project Coordinators. A Project Coordinator will start each project by meeting with the appropriate teams to gather their requirements and work back schedules. From there a Project Coordinator will work with the Project Manager to create a larger work back schedule. As the project progresses, the Project Coordinator will often be responsible for following up with different teams to ensure timelines are being met. For any issues that arise during the project, a Project Coordinator will be responsible for helping teams work through the roadblocks. 


Project Coordinator skills and qualifications

A successful Project Coordinator will have various prerequisite skills and qualifications required for the duties of this job, including: 

  • Ability to work independently and as part of a team
  • Excellent time management skills
  • Ability to adapt to changing environments and timelines
  • Excellent attention to detail
  • Excellent communication and organizational skills
  • Strong interpersonal skills 
  • Ability to organize priorities based on deadlines 
  • Excellent presentation skills


Project Coordinator experience requirements

Successful job applicants generally should have some kind of experience in order to be hired. Often a successful job applicant will have a minimum of two to three years of experience. In some cases, experience in an office setting or in roles such as Administrative Assistant or Executive Assistant could be considered when accompanied by proper certification.


Project Coordinator training and education requirements 

A Project Coordinator will generally need to have a university degree in business administration or public administration. A successful job applicant may also need to have obtained a Project Management Certificate. It is also not uncommon for applicants to have obtained a Master’s degree to work in a Project Management Office for large organizations.


Project Coordinator salary expectations 

According to Indeed Salaries, the average salary for a Project Coordinator is $51,851 per year. This can vary depending on experience, location, or the company that is hiring. 


Job description samples for similar positions 

If a Project Coordinator is not what you are looking for, other related job descriptions include: 


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Project Manager job description FAQs


What is the difference between a Project Coordinator and a Project Manager?

In most organizations, a Project Coordinator will report to a Project Manager. A Project Coordinator is responsible for the day-to-day goings-on of a project. The Project Coordinator is typically responsible for following up with the specific teams to make sure they’re meeting the appropriate deadlines. A Project Manager may be responsible for approving schedules and helping to resolve issues that arise. 


What does an IT Project Coordinator do?

An IT Project Coordinator can be responsible for overseeing the implementation and launch of new technology software and projects. An IT Project Coordinator will usually have previous experience or knowledge in the industry. They are also responsible for communicating between technical and non-technical teams, and understanding the language used by both. 


What should you look for in a Project Coordinator resume?

It’s important to look for an applicant who has experience working in the necessary industry such as IT, healthcare, or construction. If required for the role, look for a Project Coordinator with a valid driver’s license. If speaking French will be required for the role, look for a Project Manager who is bilingual. Lastly, an applicant who has previous experience in a customer service or customer-facing role will have an advantage as a Project Coordinator. 


How can you make your Project Coordinator job description stand out?

The best way to make a Project Coordinator job description stand out is to specify if the position will be contract or full-time. It is also a good idea to include any additional benefits that come with the position such as performance bonuses or pension programs.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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