Procurement Manager Job Description: Top Duties and Requirements

A Procurement Manager, or Purchasing Manager, makes sure businesses have the supplies and materials they need in order to run smoothly. Their duties include developing and implementing procurement policies, supervising purchasing department employees, and organizing the company’s purchasing activities.

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Procurement Manager duties and responsibilities

The exact responsibilities of a Procurement Manager depend on the type of company and its size. These employees select suppliers and vendors, make sure the business has inventory available, and maintain an effective, reliable supply chain. Duties and responsibilities in a Procurement Manager job description may include:

  • Developing specifications and requirements for products and services the business purchases
  • Completing performance evaluations for employees and making reports
  • Giving feedback to employees and answering questions to improve productivity
  • Reading and analyzing reports from supervisors and other employees
  • Updating executives about the actions of the procurement department regularly
  • Creating strategies for increasing supply chain efficiency
  • Making payments to vendors while maintaining the company’s budget
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Procurement Manager Job Description Examples:

 

Example 1

Manager, Construction Procurement - RES[phone number]Employment Type: Permanent Full-time Location(s): SK-Rgna-Regina Ministry: 013 Saskbuilds and Procurement Salary Range: $7,603 - $9,882 Monthly Grade: [website] The Construction Procurement Branch of the Procurement Management Division (PMD) with the Ministry of SaskBuilds and Procurement (SBP) is seeking one (1) Manager of Construction Procurement who is energetic, adaptable and customer service oriented. As the Manager of Construction Procurement, you will be responsible for providing expert procurement advice and services as well as building and maintaining strong, collaborative, trusted relationships with our clients. Based in Regina, this position will allow you to leverage your leadership skills, passion, and technical expertise with an organization that holds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence, Innovation, Transparency and Fairness, and Acting as One Team. As a member of the Construction Procurement team, you will create and support a team that drives for the best outcomes for Saskatchewan people. This will include supporting PMD and its clients in operational aspects of Construction Procurement, working with ministry clients and category managers to determine the optimal procurement approach, conducting the procurement process and contributing to the delivery of training, development of templates and other policy initiatives related to procurement matters. To be successful, you will have a solid understanding of procurement and project management principles and methodologies with the experience of successfully managing large projects and initiatives. This will include knowledge of contract management, trade agreements, government policies and decision making processes. You must also be able to demonstrate your experience in business planning, process improvement, and change management. In-depth knowledge of provincial government structures, processes, and priorities is also an asset for this position. You will have a proven track record of developing and maintaining positive and collaborative working relationships with a broad range of professionals; be skilled in thinking strategically; and have superior negotiating and conflict management skills. You will be required to gain consensus within varied and diverse groups. You will be able to thrive in a fast-paced environment with demonstrated ability to understand and respond to multiple, often concurrent demands, and be results oriented and accountable to exercise superior judgment in a continuously-changing and demanding environment. Typically, candidates will obtain the knowledge and abilities required for this position through a combination of relevant experience and education related to procurement, project management, customer service, business management, and service management. You will have: Knowledge of procurement and asset management best practices, trade agreements, contract management and negotiations; Strong communication, and customer service skills to work effectively in an evolving environment; Excellent project management, problem solving, analytical, and organizational skills along with a strong attention to detail; Strong Leadership and Management competencies; Experience with business improvement projects and strategic initiatives; and Knowledge of strategic planning and performance measurement methodologies. This position will: Create, implement, and maintain policies and processes designed to help provincial government, MASH sector and other organizations adopt best practices and enhance their knowledge and understanding of procurement policies, programs, laws, procedures and processes; Provide professional expertise to clients using project management methods to reach acceptable solutions for business requirements and ensuring best value is achieved; Create trust, a feeling of belonging to a team, and a desire for team accomplishment by showing respect for and empowering others; Following through with team members and monitoring progress to ensure goals are achieved; Efficiently delegating work that is the appropriate level of difficulty and giving others the authority to accomplish it; Research, identify, and manage / support the management of all aspects of complex projects and processes including utilizing different systems or tools to complete strategic sourcing initiatives, retrieve data, identify technical and legal issues, perform financial and non-financial data analysis, and evaluate current and future trends; Consult with other provinces on specific needs/issues and work within the rules and regulations of other jurisdictions on opportunities; Build relationships with various stakeholders to achieve client and government objectives; Clearly and accurately explain, verbally and in writing, complex processes; interpret policy legislation, and standards; and provide recommendations to clients to enhance knowledge and understanding of policies, programs, laws, and procedures; Assist in the negotiation of contracts to ensure Government and stakeholder obligations are met, and in compliance with policy, legislation and best practices; and Create, format, and edit a variety of documents utilizing various software applications within tight and specific time lines. We are committed to workplace diversity. Hours of Work: M - Monthly Out of Scope Number of Openings: 1 Closing Date: Jul 1, [phone number], 12:59:00 AM

Example 2

Date Posted: 06/07/[phone number]Req ID: [phone number]Faculty/Division: Capital Projects Department: Project Management Campus: St. George (Downtown Toronto) Description: About us: The University of Toronto is a trailblazer not only in academia and research but also in ensuring operational excellence. U of T’s Capital Projects Group works diligently to execute projects within a framework of fairness and ethical practices. On an annual basis we deliver over $1B in total project costs comprised of projects of varying values, scope, types and complexities. Your opportunity: The University’s capital projects over the next several years will continue to grow and add additional large, complex and high profile buildings as well as renovation projects of existing significant buildings. Procuring vendors to execute these projects is a critical part of successful delivery. This position oversees all capital project procurement on St. George campus as well as large projects on Mississauga and Scarborough campuses. This position is also responsible for the management of our pre-qualified contractors list and is heavily engaged in tendering, RFSQ and RFP processes. Your will include: Overseeing the open competitive procurement process including, tendering, evaluating, and contract management Planning and overseeing the settlement of contract terms and the finalization of awards Interpreting open competitive bid regulations and related frameworks to ensure adherence to applicable University policies Identifying and evaluating Vendors of Record Determining the required procurement process based on needs Building and strengthening relationships with stakeholders and partners of strategic importance Analyzing data and trends to recommend strategic sourcing Serving as a resource on specific issues to a group of specialists Essential Qualifications: Bachelor's Degree plus Professional Designation or acceptable combination of equivalent experience. 6-7 years related procurement experience in a leading role with demonstrated responsibility for procurement of various construction delivery methods preferably in a public sector environment. Experience with different construction delivery methods such as lump sum tendering, design-build, construction management and IPD. Experience with Biddingo, Merx or other e-tendering systems. Demonstrated experience with implementing Process improvements and automation where needed. Knowledge of public tendering practices, bid proposal evaluation and contract management. Conversant with government regulations affecting public procurement, rules and obligations of trade agreements, Ontario BPS Procurement Directive and funding agency standards as they apply to a research intensive university. Demonstrated risk and time management skills. Proficiency in data management and analytics, competency in basic statistics, and advanced skill in spreadsheet and database management computer applications. High degree of ethical problem-solving combined with the ability to adapt, interpret and respond when dealing with ambiguity. Thorough understanding of legal contract concepts related to construction, goods and services. Assets (Nonessential): Understanding of University policies and procedures. To be successful in this role you will be: Approachable Organized Possess a positive attitude Problem solver Resourceful Tactful Closing Date: 07/05/[phone number], 11:59PM ET Employee Group: USW Appointment Type: Budget - Continuing Schedule: Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 16 - $89,529 with an annual step progression to a maximum of $114,493. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category:

What does a Procurement Manager do?

Many businesses depend on Procurement Managers for profitable, efficient operations. They handle a variety of tasks, including interviewing, hiring, and training Purchasing Agents and Buyers, evaluating the quality of the goods and services procured, and negotiating with vendors and contractors to reduce costs. Procurement Managers also make sure that suppliers, vendors, and employees follow company policies and any applicable laws or regulations. The types of items that a Procurement Manager works with vary depending on the company and the industry. They can include raw materials, finished products, or services.

Procurement Manager skills and qualifications

Successful Procurement Managers are polite, friendly, persuasive, and professional. They can work with a wide variety of supplies and employees, and they can adapt quickly to changing conditions. They can also keep track of a variety of small details. Procurement Managers who communicate with suppliers in foreign countries are often bilingual or multilingual. Top skills and qualifications for Procurement Managers include:

  • Excellent written and verbal communication skills
  • Outstanding organization and time management skills
  • Extensive understanding of the services or products the business sells and the industry it operates in
  • Ability to anticipate sales and determine which items the company will need most
  • Good understanding of basic math, accounting, and budgeting

Procurement Manager experience requirements

Most Procurement Manager jobs require at least five years of procurement or purchasing experience, along with some management experience. Some positions will consider candidates with one or two years of experience, and others prefer people who have worked in similar roles for more than a decade.

Procurement Manager education and training requirements

Look for Procurement Managers with a bachelor’s degree in business, business administration, commerce, or economics. A double major or additional training in the relevant industry for procurement is preferable. For example, a Procurement Manager purchasing industrial equipment may need an engineering degree to be familiar with all the functions and terminology. Procurement Manager candidates with a Supply Chain Management Professional designation will be well-prepared as they need to pass an exam to earn certification.

Job description samples for similar positions

If a Procurement Manager isn’t exactly what your company is searching for, some similar job description samples that could suit your needs include:

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Procurement Manager job description FAQs

What is the difference between a Procurement Manager and a Supply Chain Manager?

A Procurement Manager orders goods and services from contractors and makes or approves payments when the company receives those orders. A Supply Chain Manager makes sure the infrastructure that brings supplies to the business is efficient and resistant to unexpected changes. Supply Chain Managers help executives decide whether they should build warehouses and factories or pay contractors to make and store their products. They also work to decrease the time needed to manufacture and ship products. They may conduct inspections of products and facilities, but they don’t usually place orders like Procurement Managers do.

Who does a Procurement Manager report to?

Procurement Managers usually report to the Chief Financial Officer (CFO), or the head of the finance department. In some cases, they report to the Director of Operations or Chief Operations Officer. Smaller or developing companies may require the Procurement Manager to report directly to the owner.

What's a typical day like for a Procurement Manager?

Procurement Managers spend most of their time communicating with vendors, department heads, and executives. They attend meetings, make phone calls, and review reports. Procurement Managers sometimes make trips to attend meetings or visit factories and other facilities. They usually work regular business hours in an office, but some Procurement Managers work from home.

What makes a good Procurement Manager job description?

To write an excellent Procurement Manager job description, include an overview of the business’s focus and the industry you operate in. Provide an overview of the people they will be communicating with and their expected working hours. Include benefits like healthcare insurance, RRSP matching programs, and any other attractive perks to attract the best candidates.

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