How to write a Payroll Manager job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Payroll Manager job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Payroll Manager job titles

    Payroll Manager
    Senior Payroll Manager
    AP Payroll Manager
    Payroll Manager (Part-Time)
    Payroll Operations Manager

Payroll Manager job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Payroll Manager job summary

Our busy and popular boutique hotel is in immediate need of a reliable Payroll Manager to join our human resources department. We have provided travelers with a safe, comfortable place to hang their hats for nearly 100 years, and we want to continue providing this level of service excellence. Therefore, the Payroll Manager must be dedicated and industrious, committed to accuracy in all transactions. The successful candidate will handle all payroll processing duties and will provide assistance to both human resources and accounting when necessary. We need a responsible professional who cares about our guests’ satisfaction.

Payroll Manager responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Payroll Manager responsibilities

    Process bi-weekly employee payroll payments on time and through the appropriate channels
    Complete all HR reporting documents and submit them for senior manager approval
    Calculate and deduct appropriate amounts from payroll checks, including tax withholdings and other garnishments
    Verify all overtime hours with the appropriate management personnel prior to issuing payroll checks
    Obtain and verify direct deposit banking information from employees
    Oversee internal payroll and accounting audits on a semi-annual basis
    Maintain general ledger with regard to payroll transactions
    Provide documents as requested from HR Manager

Payroll Manager qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Payroll Manager skills

    Bachelor’s Degree in Accounting or related field required
    5+ years’ experience in human resources, payroll or accounting for a corporation
    Experience in the hospitality industry preferred
    Excellent mathematics and communication skills
    Experience with Oracle payroll system software preferred
    Ability to maintain privacy and confidentiality

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