Payroll Manager Job Description: Top Duties and Requirements

A Payroll Manager, or Payroll Supervisor, is someone who makes sure all of the employees within an organization are paid on time and correctly. A Payroll Manager’s main responsibilities include managing all aspects of the payroll system, leading and training a team of payroll administrators, and ensuring all payroll accounting procedures are accurate.

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Payroll Manager duties and responsibilities

When writing a job description for a Payroll Manager, it’s important to specify the role’s main functions. Some of the most important duties and responsibilities required by a Payroll Manager include:

  • Preparing reports by compiling summaries of company earnings, taxes, deductions, leave, disability payments, and non-taxable wages
  • Preparing year-end employee tax slips or forms and submitting government filings to meet deadlines
  • Identifying any areas of improvement within the payroll process and leading the implementation of new payroll processes and systems
  • Maintaining confidential information by adhering to legal and ethical standards 
  • Leading the payroll team of administrators, which may include delegating, reviewing work, training, and coaching
  • Working with cross-functional stakeholders to ensure the benefits and payroll services are delivered at best practice standards
  • Monitoring and analyzing expenses against the benefits budget to help prepare cost forecasts and budgets
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Payroll Manager Job Description Examples:


Example 1

Payroll Manager - ([phone number]) The Opportunity: Are you a highly motivated, energetic, savvy professional with strong interpersonal and leadership skills? Do you have a keen desire to build, develop and lead a high performing team, where your input and initiative are highly valued? As the Payroll Manager with Canadian Natural, you will make a significant contribution by bringing your skills, knowledge, experience, and enthusiasm to shape a high performing team, while working with both internal and external stakeholders on ensuring effective and efficient operation of the entire payroll process. You will demonstrate your ability to adapt to the processes and functionality of Canadian Natural HR systems, allowing you to gain exposure to a diverse spectrum of areas. By applying your strong leadership skills to complex and challenging processes, you will excel at service delivery while interfacing with clients and employees. Key Oversee full cycle payroll and year-end processes, serve as a subject matter expert and ensure compliance with all related federal, provincial legislation, and corporate policies as they relate to payroll Develop and continuous improvement of payroll processes Establish and maintain effective internal controls Support organizational performance by working alongside the payroll team to build trust and provide excellent service to both external and internal customers Build and shape a high performing payroll team through motivating, coaching, mentoring, developing and providing guidance to the payroll team Collaborate with Finance and the other HR areas to identify, develop and improve controls around payroll processing, secure data validation and system interfaces Seek to maximize efficiencies and effectiveness through partnering with other business areas Other Details: This is a permanent full-time position Job location: Calgary, Alberta Shift schedule: 5 days on, 2 days off (Monday to Friday) Skills & Qualifications: [website] Certified Payroll Manager (CPM) designation with the Canadian Payroll Association 10+ years of leadership experience Demonstrated experience in payroll process improvement and business efficiencies Expertise in current legislation related to payroll and employment standards and a solid understanding of stock-based compensation is required Experience in Oracle HCM Cloud, Kronos (UKG) and/or Shareworks is an asset Strong Microsoft Office skills Confident, resourceful and highly motivated with strong interpersonal skills at all levels of an organization A decisive leader who sees the “big picture” and is able to demonstrate sound and accurate judgment and make timely decisions Why Canadian Natural? Canadian Natural is a senior independent crude oil and natural gas exploration, development and production company based in Calgary, Alberta, Canada. Our strong, diversified asset base is comprised of a balanced portfolio of light, synthetic, and heavy crude oil and natural gas. Canadian Natural operates in Canada, the United Kingdom and Offshore Africa. At Canadian Natural, we strive to live through our mission statement: &;To develop people to work together to create value for the Company's shareholders by doing it right with fun and We are committed to a long-term presence in the communities where we operate. Our activities create value by providing employment, business development opportunities, revenues to governments that contribute to spending on goods and services, and essential resources for public services, including health, safety, education and training. Over the last 30 years, we have grown from a Company with nine employees to over 10,000 employees. We have increased our production from approximately 400 BOE/d in [phone number]to more than one million BOE/d today. Safety is a core value at Canadian Natural. We conduct all of our operations in a way that identifies, minimizes and mitigates harm to the health and safety of employees, contractors, the public and the environment. Canadian Natural Resources Ltd - “Canadian Natural” - is a publicly traded company on the TSX and NYSE as CNQ. Application deadline is July 6, [phone number]Apply now! . Primary Location Calgary Job Human Resources

What does a Payroll Manager do?

A Payroll Manager is mainly responsible for the payroll system within an organization and ensures that employees are paid the correct amount of money on time. They are also responsible for ensuring all regulatory and legislative compliance procedures are performed correctly and accurately for payroll. A Payroll Manager may also be responsible for planning, developing, and organizing new business procedures related to payroll. 

It is also common for the Payroll Manager to be responsible for hiring, training, and overseeing other payroll team members such as Payroll Specialists. In some cases, a Payroll Manager may also be required to provide input on contracts to ensure all mentions of payroll services are accurate.

Payroll Manager skills and qualifications

A successful Payroll Manager candidate will have various prerequisite skills and qualifications required for this job’s duties, including:

  • Knowledge of business finance including accounting principles and practices
  • Excellent written and verbal communication skills
  • Ability to manage multiple projects or assignments at one time and ability to multi-task
  • Superb research and problem-solving skills
  • Ability to meet deadlines while maintaining compliance and regulatory standards
  • Provide a balanced and common-sense approach to routine and complex issues
  • Work well while under pressure or in stressful situations

Payroll Manager experience requirements

Payroll Manager candidates generally need to have at least five years of payroll administration experience within a Canadian payroll system. It is also a good idea to look for someone who has at least three years of managerial or leadership experience. An ideal Payroll Manager candidate should also have experience in a similar industry to your company.

Payroll Manager education and training requirements

A candidate with a Bachelor’s degree in business, accounting, or a related field should be preferred for the position. An ideal candidate may also hold a four-year college diploma in a similar field. All candidates should possess a Certified Payroll Manager (CPM) designation and be up-to-date with all regulatory procedures.

Payroll Manager salary expectations

According to Indeed Salaries, the average salary for a Payroll Manager in Canada is $83,108 per year. The salary can vary depending on many factors, including experience, location, or hiring company.

Job description samples for similar positions

If a Payroll Manager position isn’t quite what you are looking for, other related job descriptions include:

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Payroll Manager job description FAQs

What should you look for in a Payroll Manager's resume?

When reviewing applicants for a Payroll Manager role, it’s important to ensure the candidate meets your experience, education, and training requirements. A candidate should list software they have previously used to perform any payroll tasks at previous positions, and list how they stay up to date with any government or regulatory changes that may affect their role or the duties they perform on the job. Additionally, a candidate should list how many employees they have managed or supervised in the past, to ensure they can handle the size of the team.

What qualities make a good Payroll Manager?

A good Payroll Manager should have excellent attention to detail, ability to analyze, prioritize, and work through all kinds of payroll administration problems that may appear on the job. Additionally, Payroll Managers will be able to handle multiple tight deadlines while meeting all regulatory requirements.

What makes a good Payroll Manager job description?

When writing a job description for a Payroll Manager position, it is best to start with information about the organization. The job description should also include information about the kind of payroll or benefits system they will be overseeing as part of their role. A good job description will also include any required certifications or education requirements for the role. 

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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