Payroll Clerk Job Description: Top Duties and Requirements

A Payroll Clerk, or a Payroll Custodian, is responsible for completing regular payroll and benefits updates for employees within the company. Their main duties include issuing and verifying weekly pays, ensuring that appropriate deductions are made, and updating payroll data.


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Payroll Clerk duties and responsibilities

Here are some of the most common tasks a Payroll Clerk is expected to perform every day, in any industry:

  • Verify employee hours worked
  • Update salary information when employees receive a raise or bonus
  • Ensure all banking information for each employee is correct
  • Create supporting documentation such as payslips and tax forms
  • Create reports to manage payroll payments, deductions, and other regular modifications
  • Electronically submit all information to the bank so pays can be issued on time
  • Manage payroll errors and correct issues for employees
  • Balance yearly reports and resolve bank statements every month


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Payroll Clerk Job Description Examples:


Example 1

*About Us: * Speedy Transport Group Inc. is a family-owned, LTL focused distribution company which was founded in [phone number]Over the decades we have continued to adapt and align ourselves with the changes in client needs, as well as grow alongside innovation technology. In addition to LTL transportation, we offer our clients additional services such as, North American logistics, expedite services, and Canada-wide coverage to name a few. If you are looking for a company which strives for growth and dedicates their commitment to delivering customer satisfaction, we would love to connect with you. *Position Summary: * This position’s primary function is to check-in driver’s paperwork/payroll to ensure compliance. The Driver Check-In is responsible for detailing the driver’s manifest and matching bills to the manifest. The position also requires routine clerical duties. *Shifts Available: * * Day Shift - 8:00am to 4:30pm *Position Responsibilities: * * Accurate matching of bills to the manifest. * Rating extra charges. * Collect and help drivers with all necessary paperwork. * Associated clerical duties. * Communicate with operations, OS&D and rates. *Position Qualifications: * * Ability to communicate effectively both orally and in writing. * Ability to multitask in a fast-paced, time sensitive environment. * Ability to work independently or as part of a team. * Ability to establish and maintain effective working relationships with others. * Previous experience with Microsoft Office is considered an *asset*. * Bilingualism in French and English is required. *What does Speedy Transport have to offer?* * Competitive Salary * Benefits * RRSP's + Company Matching * Profit Sharing * + more!!! ------------------------------------------ *À propos de nous: * Speedy Transport Group Inc. est une entreprise familiale fondée en [phone number]et spécialisée en distribution de merchandise en LTL. Au cours des décennies, nous avons su nous adapter aux besoins des clients tout en innovant au niveau technologique. En plus du transport LTL, nous offrons à nos clients la logistique à l’échelle nord-américaine, des services rapides ainsi qu’une couverture pancanadienne. Si vous recherchez une entreprise en pleine croissance et qui s’assurer de la satisfaction des clients, nous aimerions vous connaître. *Résumé du poste: * La fonction principale de ce poste est d'enregistrer les documents / la paie du conducteur pour assurer la conformité. L'enregistrement du conducteur est chargé de détailler le manifeste du conducteur et de faire correspondre les factures au manifeste. Le poste exige également des tâches de bureau courantes. *Quarts disponibles : * * Quart de Jour - de 8h à 16h30 *Principales * * Relier les factures avec les manifestes. * Coder les extra-charges. * Collecter et aider les chauffeurs avec la documentation. * Tâches cléricales. * Communiquer avec les opérations, OS&D et les taux. *Qualifications requises: * * Capacité à communiquer efficacement tant à l'oral qu'à l'écrit. * Capacité à effectuer plusieurs tâches dans un environnement rapide et sensible au temps. * Capacité à travailler de manière autonome ou en équipe. * Capacité à établir et à maintenir des relations de travail efficaces avec les autres. * Une expérience antérieure avec Microsoft Office est considérée comme un atout. * Le bilinguisme en français et en anglais est requis. *Ce que Speedy Transport peut offrir?* * Salaire compétitif * Assurance collective * Régime de retraite avec participation de l’employeur * Bonus de fin d’année * Et plus!!! Job Types: Full-time, Permanent Salary: per year Additional pay: * Bonus pay Benefits: * Casual dress * Dental care * Disability insurance * Extended health care * Life insurance * Paid time off * Profit sharing * RRSP match * Vision care Schedule: * 8 hour shift * Monday to Friday Experience: * payroll: 1 year (preferred) Language: * both English & French (required) Work remotely: * No

Example 2

A unique opportunity to work for the fastest growing private automotive group in Canada. The company has experienced tremendous growth through acquisitions and is currently generating >$1.0 billion in run rate revenue. The Company expects to double its size in the next 24 months. Reporting to the HR/Payroll Manager, the Payroll Clerk will be responsible for multiple automotive dealerships based in the Ottawa region. This is a very hands-on role and ideal for someone seeking to continuously improve processes and make a difference in a growth-oriented company. About the Opportunity · Assist with benefits administration (enrolling employees in a timely manner, sending out benefit packages, ensuring accuracy of payroll group insurance deductions). · Maintain Employee Files and issuing ROEs. · Work closely with the HR Manager to ensure accurate entry of all payroll processes for several dealerships. · Maintain time tracking system and ensure all hours are entered and approved before each pay is processed. · Ensure compliance with all regulations · Responsible for all new hire documents and accurate entry and maintenance in the payroll system. · Creating and running reports for review and reporting purposes · Providing information and answering employee questions regarding payroll related matters. · Assisting the Department with various administrative tasks when needed. About You: · 1+ years of relevant payroll experience · 1+ years of experience working with ADP-WFN · Strong analytical skills and attention to detail · Proficient in MS Office, with strong Excel skills · Team player with positive attitude · Adapts quickly to changing priorities and conditions. · Strong organization and time management skills to prioritize tasks and meet deadlines · Takes initiative and pride in their work · Diploma or Bachelor’s Degree in preferred. Application deadline: [phone number]12-10 Job Type: Full-time Salary: $40,000.00 per year Benefits: * Dental care * Disability insurance * Extended health care * Life insurance * On-site parking * Paid time off Schedule: * Monday to Friday Experience: * payroll: 1 year (preferred) * ADP-WFN: 1 year (preferred) Work remotely: * No

Payroll Clerk skills and qualifications

A Payroll Clerk is a critical part of an organization. They are responsible for ensuring that everyone receives their pay on time. A successful Payroll Clerk candidate will usually have skills and qualifications including:

  • Ability to be organized with a strong eye for detail
  • Excellent time management skills
  • Outstanding accounting and reporting skills
  • Strong communication and customer service skills, both verbal and written
  • Strong data processing skills
  • Excellent analytical skills


What does a Payroll Clerk do?

A Payroll Clerk ensures each employee is paid every pay cycle. They are responsible for approving all information in the payroll system, such as employee salary, hours worked, benefits, privileges, and bonuses. They verify employee attendance and make all necessary tax deductions. Additionally, Payroll Clerks prepare payslips, records of employment, and tax forms. They are usually required to perform their duties via a digital system, but some smaller companies may still require a Payroll Officer to complete manual verifications for weekly pays and issue cheques accordingly.


Payroll Clerk experience requirements

A Payroll Clerk does not necessarily need experience in the payroll field. However, a successful candidate should have some experience as an Office Clerk. Experience in human resources is also an asset to this position. A senior-level Payroll Clerk will require a minimum of five to seven years of experience, particularly if they are to be managing a team as well.


Payroll Clerk education and training requirements

A Payroll Clerk is required to have a secondary school education. Candidates with a college degree in accounting, bookkeeping, payroll management, or business administration are considered a strong asset. In large companies with multi-level payroll positions, candidates may need to hold a Canadian Payroll Association certification. 


Payroll Clerk salary expectations

According to Indeed Salaries, the average Payroll Clerk in Canada earns a salary of $22.71 per hour. This may vary based on geographical location, type of industry, the size of the corporation, and the candidate’s level of experience and education.


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Payroll Clerk job description FAQs


What is the difference between a Payroll Clerk and a Payroll Specialist?

A Payroll Clerk may work under a Supervisor within a payroll department. They manage the day-to-day payroll duties, such as entering employee information into the system and making the correct payroll deductions, like taxes and insurance. A Payroll Specialist has more experience and normally oversees a team of Payroll Clerks. They may also have additional responsibilities, especially when it comes to creating and managing government documentation and other payroll documents. 


What qualities make a good Payroll Clerk?

A Payroll Clerk is someone who is very familiar with payroll and accounting software programs. An ability to stay organized and keep excellent records is critical. Some good qualities to look for in a successful candidate are professionalism, a proven ability to maintain confidentiality, honesty, and a team player. In some situations, a Payroll Clerk will be required to work with a team, as well as communicate regularly with other employees. Excellent interpersonal skills are an asset.


Who does a Payroll Clerk report to?

Depending on the size of the company, a Payroll Clerk may report to several different people. In some cases, the Payroll Clerk will report to the Payroll Specialist or Payroll Manager. They may also report to the General Office Manager, or to the Human Resources department. In smaller companies, the Payroll Manager may report directly to the Vice-President.


What makes a Payroll Clerk job description stand out?

A good job description that attracts the attention of the top Payroll Clerk candidates should provide adequate detail on the experience requirements and daily duties like balancing monthly reports, verifying earning statements, and verifying forms for pension plans or medical insurance. Additionally, it should include the mention of a competitive salary and any additional employee benefits or privileges.

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