Paralegal Job Description: Top Duties and Requirements

A Paralegal, or Legal Assistant, works to help Attorneys with their delivery of legal services under the supervision of a certified Lawyer. The duties of a Paralegal include completing administrative work related to trial preparation, drafting legal documents, and performing legal research.

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Paralegal duties and responsibilities

Throughout their daily work, a Paralegal is responsible for a variety of duties. Some of the most important duties and responsibilities for the job include:

  • Drafting legal documents including deposition notices, certifications, contracts, briefs, complaints, subpoenas, motions, and pleadings
  • Conducting legal research into case law, and interviewing clients and witnesses
  • Creating summaries of depositions and testimonies
  • Providing additional support to Attorneys during real estate closings, court hearings, depositions, trials, and will executions
  • Organizing and maintaining legal files
  • Filing documents with any applicable court systems
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Paralegal Job Description Examples:

 

Example 1

Job Description: Job Summary Selection Process Number [phone number]AUD-G-OTT-EA-092 Position(s) Title Student - Legal Services (Paralegal) Classification SP-00 Salary Hourly rate: $18.35 to $20.62 ([phone number]rate) Location Ottawa Type of Advertisement Student Internship Number of Vacancies 1 part-time position Employment Period From 7 September to 23 December [phone number](approximately) - Possibility for extension Want to Work for One of Canada’s Top 100 Employers for Young People? Then Check Out the OAG! The Office of the Auditor General of Canada (OAG) was recently selected as one of Canada’s Top 100 Employers for Young People, and here’s why: At the OAG, recruiting students and recent graduates is a practice deeply rooted in our history. Some of our employees and even executives were first hired as students at the OAG, we understand the added value these students bring to our workforce. We encourage our students to explore the different opportunities within the office in order to help them have a better idea of their career objective and to develop a variety of competencies. To learn more about the perks of working at the OAG, visit our website. Want to Make a Difference for Canadians? The OAG ensures that Canada’s federal and territorial governments are accountable and productive. We conduct independent audits and studies that provide objective information, advice and assurance to Parliament, territorial legislatures, boards of crown corporations, government and Canadians. About this job Legal Services provides legal advice and opinions in support of all of the OAG’s audit products as well as in-house legal support on a variety of matters such as contracting and procurement, human resources, access to information and privacy and government policies that apply to the OAG. As a Student - Legal Services (Paralegal), you will have the following Conducting research and providing support to the Legal Services’ Team Monitoring and analyzing proposed and existing legislation for its impacts on the OAG Providing research and writing support for other projects and situations as they emerge over the period Organizational Needs The OAG is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group Relocation Assistance Students living outside the National Capital Region, the OAG will reimburse travel expenses deemed reasonable for the work term, including arrival and departure. JOB Requirements Information you must submit: A maximum 2 page resume A maximum 1 page cover letter Your unofficial transcript Please prepare your documents in one of the following formats: PDF (preferred), Microsoft Word, Rich Text Format (RTF). Essential Qualifications Education: Currently enrolled full-time in a college program in Paralegal Studies (or other pertinent programs). Language Requirements: Bilingual Asset Qualifications Ability to use Microsoft Office (Word, Excel, Outlook and PowerPoint) Ability to work independently and in a team environment Strong written and verbal communication skills Motivated to learn and gain valuable experience Ability to take initiative and self-direct Excellent analytical and organizational skills Competencies Integrity and respect Technical subject matter expertise Personal effectiveness and project management skills Personal and people development skills Strategic thinking, rigorous analysis, and sound judgement Productive and collaborative relationships with partners and stakeholders Innovation and ability to guide change Clear and influential communication Leadership Conditions of Employment Security Clearance: Reliability Who can apply : Students residing in Canada and Canadian citizens residing abroad. Closing date : 30 June [phone number]OTHER Information Alternative selection tool methods and reasonable accommodation for special needs are available upon request. Communication for this process will be sent via email. The applicant is responsible for ensuring that all contact information provided is accurate and updated as required. The OAG reserves the right to retain a specific number of candidates who best meet the essential qualifications of the position. The OAG is a separate and distinct employer from the federal public service. Specific details and dates related to the candidate assessment phase of the process will be provided only to candidates who will be further considered. Relocation assistance will be determined in accordance with the OAG’s directives. If you have any questions regarding the application process, please contact the Student Programs team at before the closing date and time of the selection process. ONLY Online Applications WILL BE Accepted. We thank all of those who apply. Only those selected for further consideration will be contacted.

Example 2

Paralegal-MON[phone number]Description Bombardier Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy efficeincy, reliability and safety. We are a global organization focused on working together with a team spirit. In your role, you will: - Prepare a wide array of legal documentation and other documents usual for a reporting issuer, including in connection with continuous disclosure obligations and other documents required by governmental authorities and agencies; - Assist internal teams in implementing the legal framework needed by them to achieve their objectives and business plan; - Ensure the maintenance of legal entities part of the organization, including annual filings across multiple jurisdictions; - Review and maintain minute books and make recommendations in the event of irregularities; - Become a resource in respect of the legal structure of the organization; - Provide support in respect of reporting obligations and other periodic or ad hoc requests from regulatory authorities and other stakeholders; - Perform SEDAR, SEDI, TSX and IIROC reporting and filings; - Assist in the preparation and review of presentations for members of management; - Support and coordinate the preparation of legal and regulatory documents requiring the involvement of external legal advisers in various jurisdictions; - Prepare corporate documents required in the ordinary course or in connection with special transactions, including in connection with the monitoring and ongoing compliance/other reporting obligations under financing instruments; - Assist in reorganizations, dividends and other intragroup transactions - Manage and coordinate the delivery of documentation for extra-provincial or multi-jurisdictional projects, including in collaboration with the other members of a team; - Carry out corporate legal research; - Prepare summary of various documents; - Generally, assist in the preparation of various documents for the legal group; - Assist in the preparation and coordination of deliverables and obligations of various management and governance committees of the company - Perform other duties typical for a corporate and securities paralegal. Qualifications As our ideal candidate, - You have a college diploma in paralegal technology; - You have a minimum of 8 to 15 years of experience as a paralegal in corporate and securities law, including in a national firm; - You are bilingual (French and English) both orally and in writing; - You have a spirit of analysis and initiative; - You have rigor, discipline and thoroughness; - You exercise professional judgment and have the ability to establish a high level of credibility; - You demonstrate autonomy and team spirit; - You are able to multitask and have a good sense of organization; - You have a good knowledge of the tools of the Microsoft Office suite. Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age immigation status, disability or other applicable legally protected Characteristics to apply. Whether your candidacy is moving on to the next step of the hiring process or not, we will keep you informed by email or by phone. Join us at Your ideas move people. Job: Paralegal Primary Location: CA-QC-Montreal Dorval Organization: Aerospace Schedule: Full-time Employee Status: Regular Job Posting: [website] 2:23:11 PM Unposting Date: Ongoing

Example 3

Established New Westminster law firm has a new opportunity for Corporate Assistant with experience in Conveyance preferred. This position offers a competitive salary with your own office, excellent extended benefits and secured parking. This firm is located only steps from the Skytrain, Courthouse and Land Title Office. We are a small firm and have a congenial atmosphere. Please submit your application via email. *THE ROLE* * Assists with incorporations and of corporate * Prepares documentation related to incorporation, registration, dissolution, etc. * Assists the corporate department with maintenance of corporate records minute books, and corporate database * Performs due diligence of minute books by identifying deficiencies * Prepares documents with and without firm precedents according to instructions and information provided by the Supervising Lawyer and information gathered through own research (examples include resolutions, minutes, and correspondence) * Organizes small transactions and attends closings with the Supervising Lawyer to oversee the execution of documents * Assisting with purchase, sale and mortgage files from start to finish * Opportunity to work extra hours if interested *KEY Qualifications and Experience* * Minimum of 3+ years’ experience as a Corporate Services Assistant / Paralegal or an equivalent combination of training, education, and experience * Conveyancing experience in a residential real estate practice preferred * Understanding of legal procedures and practices involved in drafting, processing and filing a variety of legal documents * Advanced vocabulary, spelling, and grammar; excellent verbal and written communication skills with ability to communicate clearly * Proficiency with computer programs including advanced MS Word, Excel, Corporate Records software and other relevant programs * Ability to prioritize and organize work, and manage multiple tasks ensuring deadlines are met * Ability to take initiative, work independently, and exercise judgement * Willingness to learn and accept challenges with dedication to providing quality services * Excellent organizational and communication skills (written and verbal). Interested candidates should reply to this post with their resume and a list of references. While we thank all of those who apply for their time, only those who are short-listed will be contacted due to the high volume of resumes received. Job Type: Full-time Salary: From $52,000.00 per year Benefits: * Dental care * Extended health care * Vision care Schedule: * 8 hour shift Experience: * legal assistant: 3 years (preferred) Work remotely: * No

Paralegal skills and qualifications

To fulfill their duties, Paralegals must possess several important skills. Some of the most important skills every Paralegal should have include:

  • Organizational skills to maintain hundreds of files and exhibits for multiple cases at the same time
  • Communication skills for relaying information to Lawyers, and when interviewing clients and witnesses
  • Research skills when looking into case law and evidence
  • Ability to work under pressure and within strict deadlines

What does a Paralegal do?

Paralegals serve as assistants to Lawyers to help ensure their Attorney duties are carried out efficiently and effectively. Paralegals are part of the support structure that helps manage the mountain of work that goes into most legal cases. This support comes in many different forms, as a Paralegal may be asked to do research into legal precedents for a case or draft legal documents like depositions for others. Put simply, Paralegals do anything they can to help Lawyers win their cases within the confines of the law without needing to be a licensed Attorney.

Paralegal experience requirements

Although it is an asset for candidates to have specific Paralegal experience, with the proper education and motivation, candidates can learn necessary skills on the job. Employers often find success with candidates that have experience working in a related job such as a File Clerk or Legal Secretary.

Paralegal education and training requirements

A Paralegal will generally have an associate’s degree at minimum. However, some positions may require a bachelor’s degree in paralegal or legal studies, as these programs involve information and training that prospective candidates won’t get otherwise. Additionally, a Paralegal can get officially certified and licensed in Canada to increase their ability to operate independently, but a Paralegal will not have the same free rein as a licensed Attorney would. For the vast majority of paralegal positions, candidates don’t have to have any kind of official licence at all. Licensure is only really a requirement for paralegals operating independently. For positions in which a paralegal is helping an attorney at a firm, they aren’t typically required.

Paralegal salary expectations

According to Indeed Salaries, the average salary for a Paralegal is $52,384 per year. However, the actual salary for any Paralegal position can vary based on a candidate’s experience, the location of the position, and the company in question.

Job description samples for similar positions

If a Paralegal job description doesn’t quite fit the needs of the open position, similar roles may include:

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Paralegal job description FAQs

What's the difference between a Paralegal and a Legal Secretary?

While both Paralegals and Legal Secretaries work to help Lawyers, the nature of their roles are distinct. A Paralegal is an educated legal professional who can help with the details of a case in researching the law, conducting interviews, and writing and filing documents. Meanwhile, a Legal Secretary is responsible for clerical work that doesn’t require specific extensive legal knowledge. When a Paralegal interviews a client, for example, the interview is often scheduled by a Legal Secretary.

What are the day-to-day duties of a Paralegal?

A Paralegal has many responsibilities to take care of, but actual day-to-day duties can vary quite a bit. Depending on where they work, Paralegals may have days in which they work on just a single case, while other days may require them to alternate back and forth between multiple cases. What matters most is being able to prioritize and handle all the work promptly, regardless of how much there is to do. Put simply, the vast majority of Paralegal work involves preparing and maintaining documents, even if this work is sometimes broken up by other duties like interviews or research.

Are there different kinds of Paralegals?

Paralegals have varying responsibilities across different industries. For example, a Paralegal working at a private law firm will function a bit differently than a Paralegal who works for a corporation. In the latter’s case, they’ll only ever have one client (the corporation) and they’ll handle all the contract drafting and filing efforts in addition to researching regulations to avoid impropriety.

Job Description Examples

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