How to write an Office Clerk job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Office Clerk job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Office Clerk job titles

    Office Clerk
    Senior Office Clerk
    Records Clerk
    Office Clerk (Full-Time)
    Office Assistant

Office Clerk job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Office Clerk job summary

Our busy manufacturing company is searching for an energetic and reliable Office Clerk to work directly with the billing department to help process and collect client invoices. The Office Clerk will be responsible for reviewing each invoice for accuracy, maintaining active files for all clients that have outstanding invoices and comparing client purchase orders with our company invoices to try and discover any discrepancies. If you are a detail-oriented professional with data entry experience, we encourage you to apply today.

Office Clerk responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Office Clerk responsibilities

    Review customer invoices for accuracy
    Ensure that all invoices are mailed to customers on time
    Develop an efficient invoice filing system that the entire department can use to keep track of current and archived invoices
    Assist in making accounts receivables collection calls and in setting up payment terms for clients
    Answer the departmental phones and distribute messages to the appropriate personnel when required
    Keep the departmental printers and copiers operating properly and alert management when repair is required

Office Clerk qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Office Clerk skills

    High school diploma/GED required
    Proficiency with MS Word and MS Excel
    Must be able to lift 20 pounds
    Good communication and organization skills
    Reliable and professional with proven track record of good attendance

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