How to write a Medical Records Clerk job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Post a Job

Are you a job seeker? Find Jobs.

Medical Records Clerk job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Medical Records Clerk job titles

    Medical Records Clerk
    Senior Medical Records Clerk
    Medical Records Clerk (with MS Office proficiency)
    Medical Records Clerk (Part-Time)
    Health Information Clerk

Medical Records Clerk job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Medical Records Clerk job summary

Our nursing and rehabilitation facility is dedicated to providing quality care to our patients, and we are looking for a compassionate and experienced Medical Records Clerk who wants to grow with our company. The successful candidate will be responsible for gathering, processing, and maintaining patient medical records and reporting patient information for health standards. He or she will also ensure medical records are maintained in a manner compliant with ethical, legal and regulatory requirements of the medical services system.

Medical Records Clerk responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Medical Records Clerk responsibilities

    File laboratory X-ray documents, slips and other information to current chart
    Supply nursing staff with required forms and documents
    Maintain data collection and skills acquisition files
    Protect medical records from loss or defacement prior to the end of retention periods
    Maintain current face sheet for every patient served
    Process admission and discharge records accurately, and in a timely fashion
    Maintain strict confidentiality of all medical records

Medical Records Clerk qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Medical Records Clerk skills

    High school diploma/GED required
    3+ years’ experience in handling medical records in a licensed medical facility
    ICD-10-CM coding capabilities
    Exceptional organizational skills
    Strong attention to detail
    Excellent interpersonal and organizational skills
    Proficient in computer programs, including Microsoft Office and Outlook
    Knowledge of medical terminology

Ready to hire
a Medical Records Clerk ?

Post a Job