How to Write a Librarian Job Description Sample

A Librarian, or Bibliothecary, catalogues a library’s resources and issues them to customers. Common tasks they may perform include organizing books, assisting members of the public in finding resources, ordering inventory, and managing budgets.

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What does a Librarian do?

A Librarian catalogues and organizes books, articles, journals, films, audio files, and other resources so that they are easy for community members to locate. They also supervise the use of library resources, including computers and other equipment, by members of the public.

Librarians review publication schedules so they know when to order new titles. They keep records to monitor which resources are being used and hold promotional events to raise awareness of what libraries do for the local community.

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Librarian Job Description Examples:


Example 1

Competition Number: [phone number]EX-EN-[phone number]01 Competition posting date: [phone number]06-23 Competition closing date: [phone number]07-07 Ottawa Public Library, Branch Operations, Alternative Services 1 Full-time Continuous Position - 35.00 hours/week Affiliation: CUPE 503 Library Salary: $68,004.30 to $81,159.26 annually ([phone number]rates of pay) Location: Greenboro (Bookmobile), 363 Lorry Greenberg Employment Group: Library The Ottawa Public Library (OPL) is the largest bilingual (English/French) public library system in North America. The OPL extends public access to information and services through the library’s 34 branches, physical and virtual ([website]), as well as two mobile libraries and a vending machine-style lending library service. OPL’s mission is to inspire learning, spark curiosity, and connect people. The OPL’s two Bookmobiles visit 25 communities across the city each week. Each Bookmobile carries a wide range of library material for adults and children in English, French and other languages. Books, audio books, large print materials, magazines, DVDs, videos, and English as a Second Language material are available. Job Summary Under the supervision of the Manager or Coordinator, provides professional library service in one or more of the following areas information, reference and readers' advisory, programs, collection development, bibliographic access and inventory control, systems support or development and maintenance of web based services and staff training and development. Performs supervisory duties. May be assigned duties in children, youth and/or adult services. May be senior person in charge or exercise responsibility for the day-to-day operation of the library branch. Work is performed within the context of the policies and framework of the Library corporate culture as embodied in the Mission Statement, Core Values, Customer Experience Guidelines and the Canadian Library Association position statements on Intellectual Freedom and Diversity and Inclusion, with particular emphasis on providing customer service excellence. Education & Experience Masters degree in library and/or information sciences from an accredited library school Minimum of 2 years related experience is required Language, Certificates & Licenses The successful candidate will be required to complete a Vulnerable Sector Check to the Ottawa Public Library’s satisfaction. Designated – specific level of language proficiency: French oral, reading, writing required English oral, reading, writing required Candidates who do not meet language requirements will be required to participate in training. Knowledge General knowledge of Library policies and procedures. Library circulation procedures and practices. Supervisory techniques and practices. Evaluation criteria to select materials for addition to Library collections. Theories and principles of library science as well as methods and techniques of library operations. Methods and techniques of responding to inquiries and resolving patron complaints. Methods and techniques of classification, cataloguing and authority control. Methods and techniques of systems analysis and applications. Principles of collections development and maintenance. Adult/children literature in a variety of formats, readers' advisory services, trends in reading, literacy and ESL collections and adult/children's programming. Knowledge of current automated library systems. Knowledge of microcomputer, hardware, software and peripherals. Knowledge of current web development tools and trends. Knowledge of intranet structures and development. Electronic database and other bibliographic searching techniques. Reference resources in print, microform and electronic formats and of current developments in reference services. Desktop applications, intranet and internet and keyboarding procedures, to the extent where it may be required to demonstrate such usage to colleagues or library patrons. Methods, techniques and practices of adult training, including needs identification, curriculum delivery and evaluation. Must possess the training, experience and knowledge to organize the work and its performance. Knowledge of customer service techniques and protocols. Must be familiar with all applicable health and safety legislation, have knowledge of any potential or actual danger to health or safety in the work place, and have knowledge of appropriate actions to be taken in order to ensure the health and safety of staff in accordance with applicable legislation and City policies and procedures. Competencies & Skills To deliver library programs to a range of users who may include early childhood, school age and adults. Develop workplans, assign work, evaluate performance and supervisor staff. Well developed organizational skills. Exercise effective judgement and independent decision making. Demonstrated ability to resolve conflicts. Use tact, discretion and Excellent verbal communication skills. Perform multiple tasks concurrently. To establish and maintain effective liaisons and cooperation with agencies and departments. Data-entry, retrieval and keyboarding skills including use of standard office equipment, including operating an IBM compatible computer in Microsoft Windows. Minimum keyboard skills of 25 wpm Customer service orientation, including the use of tact, discretion and

Example 2

Community Librarian - Sherwood Village (Permanent Full-Time) [phone number]Rochdale Blvd, Regina, SK S4X 2R1, Canada Req #9 Monday, July 5, [phone number]Libraries build community. At RPL, we’re on a mission to provide Regina residents with opportunities for discovery and learning in an inclusive, customer-centred, and safe environment — and we could use your help. JOB Summary: Reporting to an assigned Branch Manager, the Community Librarian provides service to the public, meeting established Library strategic objectives and service standards. The Community Librarian is part of a team that includes branch staff and the Community Engagement and Programing Unit (CEP), dedicated to providing inclusive, relevant, high quality service in the assigned communities. The Community Librarian supervises the assigned programming staff and participates in the implementation of new services or service changes within the library through project and team assignments. JOB Description: 1. Provide leadership and direct supervision to branch programmers in developing and delivering library programs and services delivered in and through the assigned branches, including programming delivered in the community. 2. Supervise the branch programmers in the successful fulfilment of their accountabilities for staff training and higher level public support for branch technology services. 3. Develop or enhance the Library’s visibility and reputation within the assigned community. With direction from the Branch Manager and in consultation with CEP, initiate and develop collaborative relationships with outside organizations and community partners to cultivate an understanding of and appropriate library response to community needs. 4. Recommend, implement, evaluate and support effective and efficient services [website] collections, programming, and customer service) at the local level, using the principles of evidence-based practice and assessment. 5. Work with Assessment Librarian to ensure that evidence-based assessment is used in the design, implementation, and evaluation of all new services and significant service changes. 6. Undertake ongoing professional development activities leading to a broad and in-depth knowledge of current library and community engagement practices, trends and standards. 7. Initiate proposals and recommendations regarding the adoption of new practices, standards and service innovation at Regina Public Library in all areas of emerging and improved services. 8. Maintain awareness of emerging trends in social media, e-library services, and e-collections. 9. Perform related work, including participation on teams as assigned. Qualifications: 1. An ALA accredited Master of Library and Information Studies degree. 2. Ability to supervise staff to successful mandate delivery. 3. Demonstrated commitment to deliver consistent, high quality customer service. 4. Demonstrated strong organizational skills including the ability to effectively and efficiently manage work, scheduling, and priorities to support services. 5. Demonstrated ability to establish and maintain positive working relationships with the public, staff, external agencies, and to work as a member of a team. 6. Demonstrated strong oral and written communication skills, including public speaking, and delivering presentations. 7. Demonstrated ability to assume responsibility, and perform duties requiring independent judgment, initiative, and discretion. 8. Demonstrated analytical skills and problem-solving ability, including the ability to evaluate, assess and problem-solve using logical, fact-based reasoning. 9. Demonstrated knowledge of current technology, trends and issues related to customer and community service such as might be gained through experience, education, or professional activities. Closing Date: July 30, [phone number]Competition #44/21 - position #[phone number]Employees of Regina Public Library consistently strive for further refinement of service excellence and value to the community making it an exemplary service provider in Regina for over a century. Other details Pay Type Salary Min Hiring Rate $66,672.45 Max Hiring Rate $79,415.05

Librarian duties and responsibilities

A Librarian ensures the smooth running of the library and the protection of its resources. They also help library users by providing reading tips or research support. Some other key responsibilities include:

  • Organizing and presenting book collections in an attractive way that makes titles easy to find
  • Processing requests from library users to borrow resources
  • Providing expert advice on where someone can find a book or piece of information
  • Liaising with other libraries or booksellers to get resources requested by a customer 
  • Speaking at events to explain what the library has to offer
  • Ensuring that the library keeps accurate records to account for all the library’s resources

Librarian skills and qualifications

A Librarian should have excellent organizational skills to effectively manage many resources. They may also need specialist knowledge in a particular area, such as medicine, if they work in a library attached to a medical facility, for example. Other important skills for the position include:

  • Excellent research and archiving skills to facilitate the organization of library resources
  • Good interpersonal skills to provide helpful advice to library users
  • Ability to work independently with limited supervision
  • Attention to detail when updating records and noting information
  • Enthusiasm for literature and creativity

Librarian experience requirements

Depending on the setting they work in, a Librarian may be able to work immediately after completing their education in library sciences. In some specialist roles, such as a Law or Medical Librarian, you may prefer to hire someone with additional qualifications or professional experience in the field.

Librarian education and training requirements

A Librarian usually requires a Master’s Degree in Library Sciences. Related degrees in project management or research methods may also prove useful. If a Librarian is working in a school, you may want them to have a Bachelor’s Degree in Education and to be registered as a teacher. Librarians may also get further training during their careers, including specializing in technical support for computers in a library or specific research techniques.

Librarian salary expectations

According to Indeed Salaries, a Librarian in Canada earns on average $53,446 per year. Salaries for Librarians can vary depending on various factors, including the type of institution where they work, their experience, and the tasks they perform.

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Librarian job description FAQs

Do Librarians have different responsibilities in different industries?

The role of a Librarian can vary significantly depending on where they work. For example, a Librarian working in a school library may read books to children and support teaching staff. By contrast, a Research Librarian at a university may focus on offering advice to students and academics about identifying resources for their work. In a public library, a Librarian’s job may involve engaging more people in the community by running projects and offering services, such as free internet access.

Who does a Librarian report to?

Who a Librarian reports to depends on the type of institution they work for. In a school, the Librarian may report to the principal or deputy principal. In some public libraries, city or local authorities may oversee the work of the Librarian, although Librarians typically work quite independently. In some universities or research institutes, the Librarian may report to a senior member of the specific department they work in, such as a professional at a law school or medical school.

How can you make a Librarian job description stand out?

Since the duties of Librarians may vary considerably, use your job description to explain in some detail the work environment and responsibilities. Make clear any qualifications or experience required for the position. For example, a job description for a Librarian in a law school may note that the applicant should be familiar with legal research methods.

What's the difference between Librarians and Archivists?

One of the fundamental differences between Librarians and Archivists is who they work with and support. Librarians typically help local members of the community find and access library resources. Archivists, meanwhile, usually assist Historians, Researchers, and other professionals with their academic or scientific pursuits. Additionally, Archivists specialize in handling confidential records, historical documents, and valuable artifacts. Librarians, however, usually manage more readily available print and electronic materials, such as books that are still in print.

Job Description Examples

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