How to write a Legal Secretary job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Legal Secretary job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Legal Secretary job titles

    Legal Secretary
    Junior Legal Secretary
    Legal Secretary (Litigation/Real Estate)
    Legal Secretary (Part-Time)
    Legal Assistant

Legal Secretary job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Legal Secretary job summary

Our busy law firm is in search of a Legal Assistant to join our growing team. The Legal Assistant will be responsible for supporting attorneys by performing a variety of administrative duties, including drafting legal correspondence, answering phones and greeting visitors and communicating with attorneys, clients and court personnel. If you are a professional with a strong sense of discretion and experience working in an attorney’s office, we encourage you to apply for this position today.

Legal Secretary responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Legal Secretary responsibilities

    Transcribe and proofread legal documents
    File, organize, scan, copy and fax legal documents
    Schedule court depositions, hearings and other meetings
    Make travel arrangements for attorneys
    Process third party and vendor invoices
    File documents with the court ahead of deadlines

Legal Secretary qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Legal Secretary skills

    Associate Degree in Legal Studies or related field required
    3+ years’ experience as a paralegal or legal secretary
    Familiarity with legal documents and terminology
    Proficiency with MS Office
    Typing speed of at least 50 wpm with a high rate of accuracy
    Able to effectively prioritize and meet deadlines
    Excellent written and oral communication skills
    Courteous and professional demeanor
    Able to work as a team with attorneys
    Strong sense of discretion

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