How to write a Legal Assistant job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Legal Assistant job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Legal Assistant job titles

    Legal Assistant
    Senior Legal Assistant
    Litigation Legal Assistant
    Legal Assistant (Full-Time)

Legal Assistant job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Legal Assistant job summary

Our busy law firm is currently seeking a qualified applicant to fill the position of Legal Assistant. The Legal Assistant will be responsible for managing day-to-day operations of the law firm, including carrying out administrative services, providing support to the legal team and ensuring that the firm remains in compliance with state legal regulations. The ideal candidate for this position has a strong work ethic, exceptional problem solving skills and is comfortable working in a fast-paced and dynamic workplace.

Legal Assistant responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Legal Assistant responsibilities

    Complete administrative duties such as making copies, answering and directing phone calls and greeting clients
    Coordinate appointments, including all correspondence and logistics necessary
    Draft documents and letters from existing acquisitions using proper licensing templates
    Manage legal documentation and correspondence in strict confidence
    Correspond with counsel, court and clients
    Assist with accounting and billing
    Implement and improve upon administrative processes for more efficient workflow

Legal Assistant qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Legal Assistant skills

    Two-year degree or equivalent certification
    2+ years’ working experience as a legal assistant
    Experience in real estate law and knowledge of commercial and residential transactions preferred
    Knowledge of Teraview electronic registration
    Familiarity with MS Office
    Ability to type 70+ words per minute
    Excellent interpersonal and communication skills
    Able to take direction and work independently with little or no supervision
    Highly organized and detail oriented

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