HR Assistant Job Description: Top Duties and Requirements

An HR Assistant, or a Human Resources Assistant, helps human resources staff with a wide range of administrative tasks. Their duties include scheduling appointments, recording HR meetings and information about employees, and hiring new staff members.

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HR Assistant duties and responsibilities

HR Assistants help managers and employees resolve conflicts. They also conduct surveys to determine employee satisfaction, analyze results, and help research ways to motivate employees and make companies more appealing to potential applicants. Duties and responsibilities for an HR Assistant may include:

  • Reviewing performance evaluations and other reports, and creating summaries for HR Managers and HR Directors
  • Notifying employees who need continuing education or on-the-job training about upcoming classes or deadlines to renew licenses or certifications
  • Helping HR Managers and HR Directors decide what salaries to offer to new hires
  • Answering questions from employees and recording complaints
  • Using software to keep track of the hours employees work and tasks they complete
  • Implementing company programs to increase morale, such as bonuses or rewards for top performers
  • Entering data into HR databases
  • Tracking the attendance of employees and their use of vacation and sick days
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HR Assistant Job Description Examples:

 

Example 1

Since its inception in [phone number], PTI Transformers has grown to be the largest privately-owned Canadian manufacturer of electrical power and distribution transformers. Today, we operate manufacturing facilities in Regina and Winnipeg, and a warehouse in Mississauga. We are a Platinum member of the Canada's Best Managed Companies program, one of Saskatchewan’s Top 100 businesses and are ISO-[phone number]certified. With annual corporate sales of over $100 million, our success is a result of the dedication of our 330 hard-working staff. PTI focuses on providing outstanding service to our customers and a safe work environment for our employees. We value teamwork, quality and innovation. PTI has a 13-month term position starting mid-August until mid-January [phone number], located in our Regina office. The Payroll/HR Assistant’s primary responsibility is to provide administrative and clerical support to the Human Resources/Safety Department. Specific accountabilities include processing biweekly payroll, administering group benefits, coordinating training and performance management schedules, supporting recruitment efforts, maintaining paper and electronic files, and responding to employee inquiries. The ideal candidate will have a Payroll Compliance Practitioner Certificate and minimum of 1 calendar year of payroll and HR experience with strong spreadsheet/math skills. To be considered for this position, you MUST be living in and be eligible to work in Canada. We do not have an open Labour Market Impact Analysis. A criminal record check is required as part of our recruitment process. Contract length: 13 months Application deadline: [phone number]11-24 Job Types: Full-time, Temporary Salary: $35,871.00-$48,000.00 per year Benefits: * Company pension * Dental care * Disability insurance * Employee assistance program * Extended health care * Life insurance * On-site parking * Vision care Schedule: * 8 hour shift * Monday to Friday COVID-19 considerations: to be discussed with candidate Experience: * Admin: 1 year (preferred) * Payroll Compliance Practitioner Certificate (preferred) Work remotely: * No

What does an HR Assistant do?

HR Assistants help human resources or personnel departments run smoothly. They conduct background and reference checks, help other HR staff members rate applicants, and schedule interviews. HR Assistants also record information about employees and keep those files organized. 

They help human resources departments ensure compliance with safety, health, and other regulations, rate employee performance, and ensure employees are treated fairly. They also help HR Managers and Directors draft company policies to increase productivity.

HR Assistant skills and qualifications

Successful HR Assistants are friendly, polite, and professional. They can work with various people and personalities, and stay calm while recording complaints and dealing with other stressful situations. HR Assistants can also help notify employees about policy changes. Top skills and qualifications for HR Assistants include:

  • Outstanding written and verbal communication skills
  • Excellent organization, time management, and attention to detail
  • Good typing and data entry skills
  • Thorough knowledge of employment laws
  • Familiarity with HR software

HR Assistant experience requirements

Look for candidates with at least a year of some type of clerical or administrative experience. Employees with HR experience in the same industry will likely be the most ideal. However, motivated candidates can quickly learn the basics on the job and work with other, more experienced employees, so it’s common that no direct experience would be required for an HR Assistant position.

HR Assistant education and training requirements

HR Assistant candidates should generally have a high school diploma or GED. Those with an associate or bachelor’s degree in human resources, personnel administration, personnel management, business administration or a related field may be preferred. It’s beneficial to offer candidates on-the-job training as well.

HR Assistant salary expectations

According to Indeed Salaries, the average pay for an HR Assistant is $18.78 per hour. This varies depending on location, experience and education levels, and the hiring company.

Job description samples for similar positions

If an HR Assistant isn’t exactly what you’re looking for, some related job description samples include:

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HR Assistant job description FAQs

What's a typical day like for an HR Assistant?

HR Assistants spend some of their time updating employee records, writing reports, organizing files, and analyzing employee performance statistics. Most HR Assistants work in offices, but some work from home. They may make trips to visit worksites and record conversations between employees and HR staff members. HR Assistants usually work regular office hours, but some occasionally work evenings or weekends. They may also work part-time.

What is the difference between an HR Assistant and an HR Generalist?

HR Assistants focus on handling administrative tasks for human resources departments, and they help HR Generalists. HR Generalists help resolve disputes between employees and management. They often supervise HR Assistants, and many HR Assistants are eventually promoted to HR Generalists.

Who does an HR Assistant report to?

In most general HR organizational charts, HR Assistants report to HR Managers and HR Managers report to an HR Director. HR Assistants often follow HR Generalists’ and other HR staff members’ instructions. They also work with employees in every department of a business. Starting their career, they usually work under a mentor in the field.

What makes a good HR Assistant job description?

An informative HR Assistant job description includes an overview of the company’s values, culture and a brief history. Discuss the skills, experience, and education needed for the HR Assistant position to appeal to the most qualified people. Include information about the existing employees at a company and the kind of people the HR Assistant will be hiring for. Mentioning benefits that come with the HR Assistant position, like vacation time or health insurance, will draw in more candidates.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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