Fleet Manager Job Description: Top Duties and Requirements

A Fleet Manager, or Fleet Administrator, manages the operations of a transportation company, including various airlines, railways, bus companies, and more. Their main duties include evaluating and modifying operations, determining and enforcing safety protocols, and managing the maintenance and service of transport vehicles.

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Fleet Manager duties and responsibilities

A Fleet Manager performs many duties and responsibilities daily. Some of the common expectations across the transportation industry include:

  • Monitor the transportation company’s overall performance
  • Develop and implement procedures for daily operations
  • Coordinate the shipment of goods
  • Create policies to manage the storage of goods during transport
  • Train new department hires
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Fleet Manager Job Description Examples:


Example 1

In all we do, we have the freedom to be our best self, belong, excel…. Why Innisfil? Join a community-focused team that thrives on doing things differently to better serve our residents. We are an award-winning municipality applying two hundred years of small-town independence and collaboration toward a future of innovation and prosperity. Located on the shores of Lake Simcoe, Innisfil is centrally located and combines big city access with small-town feel. We focus on helping our employees effect change with nimble decision making, taking risks, real time learning and through professional development. Across our affiliated organizations, we collaborate to ignite meaningful change in how we offer municipal and essential services. We operate with a ‘One Town, One Team, One Customer’ philosophy. Our teams have the freedom to propose, test and pilot creative solutions which has led to Innisfil being the first community in the world to develop a public transit system powered by ride-sharing, and the second to accept cryptocurrency for property tax payments. Our newest project, The Orbit, is a cutting-edge, dense community of up to 150,000 people, centred around a new GO Rail Station that will blend the best of urban and rural lifestyles: “Rural Reimagined!” Why You? We are looking for a dynamic and collaborative business and efficiency-driven leader to join our Operations Service Area and lead the Fleet Team! The Fleet Manager is responsible for providing all Town departments, external and shared services fleet clients with high quality operational, technical and strategic guidance and support and oversee all aspects of Fleet operations including: Leading a dynamic group of licenced mechanics and apprentices Ensuring the team works in accordance with industry best practices, Ministry of Transportation legislation/licensing (MVIS) and commercial vehicle operations regulations (CVOR). Providing leadership and guidance to Fleet staff in a manner that motivates and directs employees to the realization of overall departmental goals and objectives. Establishing and monitoring fleet KPI’s and compliance scorecards Ensuring vehicle assets are monitored for usage, utilization and performance Preparing vehicle and equipment replacement forecasts for the existing fleet, including long-range capital budget projections. Managing acquisition processes for the procurement of all capital vehicles, heavy equipment, parts, supplies and related mechanical services. Developing and administering the team’s annual budget and ensuring that Fleet’s expenditures are controlled and maintained within approved budgets. Job Requirements The ideal candidate has: A 3-Year College Diploma in Fleet/Heavy Equipment Management, Business Administration or a related field or equivalent. 5 years experience in fleet management, or as a leader in an commercial fleet business, including experience. Advanced analytical, business management and business analyst skills Class G Driver’s License in good standing and a reliable vehicle to use on corporate business. Class DZ Driver’s License in good standing is considered an asset. This posting will remain open until the position is filled. The successful candidate will be required to work on-site at the Town of Innisfil Fleet Shop. To apply to this position, submit your application online though our applicant tracking system. In the event you require an alternate method of submitting your application, please contact the Town’s People & Talent team by calling [phone number]. The Town of Innisfil is committed to diversity and inclusion in our workplaces. We are passionate about attracting and retaining individuals who represent the diversity in our own community and beyond, as we work together to best serve our residents. We inspire one another in an inclusive environment where all individuals belong and are valued, respected and uplifted. We thank all applicants and advise that only those selected for an interview will be contacted. Personal information will be used to determine eligibility for potential employment and is pursuant to the Municipal Freedom of Information and Protection of Privacy Act. Accommodations for persons with disabilities will be provided, on request, to support candidate participation in all aspects of the recruitment process. To request accommodation, please contact People & Talent. Union Name Non-Union Please note that unless otherwise specified in the job ad, the job posting will close at 11:59 pm on the evening of the closing date. Additional Information Fleet Manager Job Description Apply to this Job

Example 2

Fleet Administrator Toronto, Ontario Clearway - Ordinary People Extraordinary Results! A team of dedicated professionals At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs. Since [phone number]Clearway has worked on local and international construction projects including sewer and watermain, construction management, heavy civil, roadway construction, earth works, and design/build. If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative, and a high-level commitment then we are the company for you. Summary: This position reports to the Fleet & Equipment Supervisor and will be responsible for, but not limited to, all activities as per the following job description. The position will be based out of our logistics yard office in Concord with the occasional need to attend meetings at head office (10 minutes away) during business hours. Essential Duties & Responsibilities: License plate renewals Commercial vehicle operator's registration and renewals Assist with all insurance requests as and when needed Manage Ministry of Transportation documentation and requirements Manage work orders, purchase orders, and rentals as and when required Answering, screening, and forwarding incoming phone calls regarding vehicle fleet to appropriate personnel Maintain binders with ownership for all companies Assist with other inter office requirements Complete additional assignments and responsibilities as and when requested by Management Requirements Post-Secondary Diploma Experience with CVOR (Canadian vehicles operator’s registration) related documentation and administration Knowledge and use of Microsoft Word, Excel, and Adobe Valid Ontario Drivers Licence Proficient in the English language (written and oral) with strong inter-personal and communication skills Strong planning and organizational skills with the ability to multi-task and prioritize Ability to meet and adhere to deadlines and work under strict time constraints Be self-motivated and driven We offer challenging and rewarding career opportunities, with room to grow, learn and excel. You will receive competitive salary and bonus, industry leading company-paid benefits and an RRSP program with matching contributions. Benefits: Extended health care Vision care Disability insurance Company pension Vacation & paid time off Parental leave Employee assistance programs Dental care Life insurance Bonus potential On-site parking Casual dress Wellness programs AODA Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). accommodation during the application process is available upon request. Please, no agencies

Example 3

Reporting to the Supervisor – Fleet Services, the Fleet Services Coordinator is responsible for coordinating vehicle maintenance, minimizing downtime on Unit resources, maintaining on-board emergency equipment, and monitoring and maintaining availability of Divisional fuel supply. Duties AND Responsibilities * Coordinates with Divisional leadership in regards to availability of vehicles scheduled for preventative maintenance/repair * Accesses Fleet software to obtain vehicle maintenance records * Examines vehicles with reported problems, determining appropriate action to be taken [website] on-site repair, warranty repair, etc.) * Arranges the movement and delivery of vehicles as required in conjunction with contracted service providers * Drives vehicles to service providers for communication device repairs * Moves vehicles to repair facilities as directed by Fleet Management leadership * Reports inadequacies with performed service * Obtains body shop service estimates and submits them to Fleet Manager for approval * Monitors and maintains vehicle downtime report which includes vehicle pickup and return, submitting the report to the Fleet Clerk * Inspects vehicles for damages, safety, and on-board emergency equipment operation and performs minor mechanical/electrical repairs as required * Ensures operation of emergency lighting equipment during vehicle inspection * Maintains inventory of high consumption items [website] light bulbs, tires, emergency equipment, etc.) * Records gasoline levels and fuel pump readings, ordering additional fuel as required * Obtains weekly car wash invoices submitting them for invoicing * Assists with inspection and required return of lease vehicles to the leaser * On-call schedule requirements for Mobile Command call-outs * Interactions are with Service personnel and service providers, exchange of routine factual [website] courtesy required to relay vehicle status information * Other duties, projects, as assigned (individual or group Qualifications AND Skills * Completion of secondary school including basic computer skills * Possession of a valid Ontario class DZ driver’s licence * Minimum 6 months experience with vehicle maintenance and driving * Basic computer competency with Microsoft Office (Outlook and Word) with proven accurate alpha and numeric data entry * Proven positive customer service focus coupled with diplomatic, tactful and confidential interactions with all levels of people * Excellent communication skills, verbal, listening, writing, reading and comprehension * Efficient and effective time management skills with proven organizational and flexible prioritization abilities * Demonstrated ability to manage and store sensitive and confidential information and items * Demonstrated ability to work cooperatively and collaboratively as a member of a team as well as the ability to work productively with self-direction * Previous experience in a fleet related occupation would be considered an asset Hours: Day Shift (_may occasionally require flexibility in hours or overtime_) Selection: As part of the selection for this position, qualifications and skills listed in the posting will be assessed to measure the suitability of all applicants. Assessments may include, but not be limited to: resume review, skills assessment (s), interview(s), medical assessment, psychological assessment, functional abilities testing and/or background investigation. Note: If you require accommodation at any time during the recruitment process, please advise the Human Resources contact on the posting. Appropriate assistance will be provided pursuant to the Service's Accessibility directive. How to Apply: For direct consideration, applicants must apply to the job posting online at [website] careers page by uploading a cover letter, resume, and certificate proving required Scan all required documents as one (1) [website] and upload when resume is requested. Human Resources is unable to accept e-mail, FAX, or in-person applications. Durham Regional Police is an equal opportunity employer. We thank all applicants for their interest; however, only those selected will be contacted. Contact Applications for the above position will be accepted until [phone number]hours on the closing date of this posting. Part-time hours: 27 per week Application deadline: [phone number]06-20 Job Type: Part-time Salary: From $30.65 per hour Schedule: * Day shift Work remotely: * No

Example 4

We are looking for highly organized candidate with good quantitative ability for the position of Fleet Manager. Fleet Managers are responsible for assisting in the recruitment of quality drivers into the fleet, maintaining detailed records of vehicle servicing and inspection and scheduling regular vehicle maintenance to ensure operational efficiency, among other duties. *Fleet Manager * * Assisting in the recruitment of quality drivers into the fleet. * Driver Orientation and training. * Registering and licensing all vehicles. * Finding ways to cut costs and maximize profits. * Developing strategies for greater fuel efficiency. * Maintaining detailed records of vehicle servicing and inspection. * Maintain Driver Files * Complying with U.S. Department of Transport and Canadian laws and regulations. * Scheduling regular vehicle maintenance to ensure operational efficiency. * Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules. * Monitoring driver behavior regarding Compliance. * Analyzing data to increase business operational efficiency. * Utilizing GPS systems to monitor drivers and track vehicles in case of theft. *Fleet Manager Requirements: * * Experience in the transportation industry. * Outstanding organizational skills. * Analytical mindset and good problem-solving skills. * Quantitative ability. * Attention to detail. * Exceptional interpersonal skills. * Excellent written and verbal communication * Mechanical experience an asset Job Types: Full-time, Permanent Salary: per year Benefits: * Extended health care Schedule: * 8 hour shift * Monday to Friday COVID-19 considerations: required to wear mask, sanitized and temperature Work remotely: * No

Example 5

*Job Purpose * The Fleet Manager is responsible for planning, directing, managing, coordinating, and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement and disposal of fleet vehicles. Fleet manager also serves as the primary contact concerning the vehicle fleet and operations. Fleet Manager will make the ultimate decision whether a vehicle is safe to have on the road *Duties and Responsibilities* * Direct supervision, hiring and evaluating the work of employees working in the fleet department * Fleet Manager is responsible in deciding whether a vehicle makes environmental standards, whether a vehicle should be assigned to better meet the needs of the company, whether a vehicle should be purchased or leased. * Develops and administers vehicle/equipment asset management processes from procurement to disposition. * Create vehicle purchase specifications and purchase vehicles for all departments. * Establish and monitor purchasing, operational and replacement strategies and practices for most cost-effective operation. * Develop and implement training modules for vehicles and equipment use and care. * Reducing the Fleet’s carbon footprint and environmental impact. * Responsible for all aspects of of vehicle maintenance facilities and satellite equipment. * Ensure unit compliance with all Federal, Provincial laws and regulations related to vehicle repair shop operations and on-board monitoring equipment. · Registering and licensing all vehicles under their management. · Maintaining detailed records of vehicle servicing and inspection. · Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules. * Work with the management team to stay updated on procedural knowledge and be informed of any changes in company policies. Additional safety related initiatives are ongoing and promoted. *People, Policies & Practices* · Adhere to the policies of Frew Liquid Transfer · Submit updates to policies to comply with changes in Operational Procedures. · Suggest updates to policies and procedures to promote safety and efficiency. *Interpersonal Skills & Contacts* · Build positive relationships with staff and vendors. · Ability to remain professional and courteous with all callers at all times. · Excellent verbal and written communication skills required. Qualifications *Education* · Bachelor’s Degree *Knowledge & Experience* · 2+ years related experience in the transportation industry · Working knowledge of MS Office; Excel, Word, Outlook · Excellent communication and customer service skills · Organized and detail oriented · Ability to listen to others and understand issues * Analytical mindset and good problem-solving skills. * Experience in creating and establishing fleet policies and procedures, from vehicle assignment to replacement cycling, from personal use to accident reporting * Experience in price, spec, and purchase or lease vehicles Understand and track total cost of ownership (TCO) * Budgetary experience negotiating skills *Working Conditions* · A full time work week · Must be available to work weekends and holidays as required · Must be available to respond to afterhours maintenance issues *Physical Requirements* · Sitting · Walking · Standing · Lifting · Carrying Job Types: Full-time, Permanent Salary: per year Benefits: * Company car * Dental care * Extended health care * Life insurance * On-site parking * RRSP match Schedule: * 8 hour shift * Day shift Work remotely: * No

Example 6

*Intro* velofix is North America’s largest network of Mobile Bike shops with over one hundred and twenty-five (125) on the road & rapidly growing! Our dynamic and growing team is seeking a *Vehicle Fleet Manager* to lead our current fleet and provide operations and strategic support as we continue to expand into the future. *High Level Job Summary* * Responsible for the acquisition and provision of fleet equipment and vehicles to support all operating locations * Oversees the operations, financial, and administrative functions for Fleet Services * Oversees & project manages the vehicle upfitting process and vehicle delivery. Assist with escalations and support after delivery * Work with existing FMC (Fleet Management Company) to ensure corporate vehicles and maintained and compliant * Plans, develops, and identifies opportunities for continuous improvement in our purchasing, procurement, and ongoing maintenance functions * Ensures alignment and contributes to the achievement of key business objectives * Maintain positive relationships with our leasing and supplier partners across North America * Keeps abreast on emerging best practices for fleet/supply chain/equipment standards/environment * A university degree, diploma or a professional designation in Business, or a related field including management courses in business, finance, organizational design, change management, * Proven track record of successfully leading and managing 50+ assets and functional relationship with key partners and suppliers * Exceptional communication, facilitation, negotiation, presentation, and interpersonal skills The position will be based in our Vancouver, BC office and salary is commensurate on experience. This role may require travel up to 20% of the time across Canada and the United States Thank you for your interest, and taking the time to apply with an up-to-date resume, and cover letter. Job Types: Full-time, Permanent Pay: per year Additional pay: * Bonus pay Benefits: * Casual dress * Commuter benefits * Dental care * Extended health care * Flexible schedule * On-site parking * Paid time off * Store discount * Vision care * Wellness program * Work from home Schedule: * Monday to Friday Application question(s): * Are you able to travel within Canada & the United States? Experience: * Fleet Management: 2 years (preferred) Language: * English (preferred)

What does a Fleet Manager do?

A Fleet Manager is responsible for overseeing and managing the day-to-day operations of a transportation company. They are responsible for implementing policies and procedures to ensure safety. They also ensure vehicles are maintained and serviced accordingly, to keep up with the highest safety standards. Additionally, the Fleet Manager develops procedures for the handling of dangerous goods, hires new staff, manages the budget and acquisitions, and prepares reports for senior management. They are also responsible for negotiating with Carriers and Warehouse Operators to secure the lowest possible rates for the transportation company.

Fleet Manager skills and qualifications

A Fleet Manager is responsible for managing the daily operations of a transportation company. Successful candidates will generally possess some of the following skills and complications:

  • In-depth knowledge of the transportation industry
  • Excellent time management skills
  • Exceptional written and verbal communication skills
  • Strong organizational and analytical skills
  • Outstanding technology skills
  • Excellent reporting skills
  • In-depth knowledge of transportation safety laws, guidelines, and regulations

Fleet Manager experience requirements

A Fleet Manager is a leadership position, so the candidate must generally have prior experience in the same industry. Experience working within the transport industry in the fields of safety records management or shipping documentation is a very strong asset to the Fleet Manager position.

Fleet Manager education and training requirements

A successful Fleet Manager candidate typically has a bachelor’s degree in business administration, transportation administration, or engineering. Candidates may also have several years of on-the-job clerical experience in the industry as well as operational experience in freight traffic controlling. In some cases, a bachelor’s degree is not necessary if the candidate is a licensed Driver of the transport vehicle the company represents. For example, a commercial Pilot or Vessel Master can also take on the Fleet Manager position as their knowledge and expertise in the field brings invaluable knowledge to the role.

Fleet Manager salary expectations

According to Indeed Salaries, the average salary of a Fleet Manager in Canada is $67,848 per year. Salaries will vary based on geographical location, the type of industry, the level of experience, and the educational certifications of the candidate.

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Fleet Manager job description FAQs

What is the difference between a Fleet Manager and a Traffic Controller?

The Fleet Manager oversees a transport company’s vehicles and their maintenance. They are responsible for ensuring that the fleet is always ready to operate and that safety protocols are put in place for the crew and passengers. They arrange shipments and monitor deliveries. A Traffic Controller, however, focuses instead on directing the actual vehicle out for delivery. They manage schedules for transport to ensure all vehicles are safe. This role is particularly critical in the aviation industry. Air Traffic Controllers monitor all flights as they are in the air to ensure safety in all situations, particularly during takeoff and landing.

Do Fleet Managers have different responsibilities in different industries?

The overall role remains mostly the same across various industries, but there are some small differences, namely in safety. There are very specific safety laws and guidelines to follow for airplanes, ships, trains, and other methods of transportation. The Fleet Manager must be well-versed in protocols and regulations for their individual industry.

What should you look for in a Fleet Manager resume?

To ensure the chosen candidate is successful in the position, employers should look for candidates with several years of experience within the transport industry. Additionally, they should look for any experience in leadership or management positions. A candidate with experience in business administration as well is considered a strong asset.

How to make your Fleet Manager job description stand out?

The most successful job descriptions include key details in a concise manner. Highlight high-level job duties, like what goods the company transports, the type of transportation they are responsible for, and the types of reports expected. There should also be a mention of specific experience and educational requirements, details on a competitive salary, and any other additional benefits that come along with the position.

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